FDC-ADMINISTRATIVE ASSISTANT II -70005833-REGION 1 OFFICE

Requisition No: 841885 

Agency: Department of Corrections

Working Title: FDC-ADMINISTRATIVE ASSISTANT II -70005833-REGION 1 OFFICE

 Pay Plan: Career Service

Position Number: 70005833 

Salary:  $38,934.48 - $40,556.36 Annual Range 

Posting Closing Date: 11/29/2024 

Total Compensation Estimator Tool

***OPEN COMPETITIVE ADVERTISEMENT***

Administrative Assistant II – 70005833

This advertisement is for a Career Service position located at the Region 1 Office Quincy, FL.

Salary: $38,934.48 – $40,556.36 Annual Range

SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY.

SPECIFIC DUTIES & RESPONSIBILITIES:

• Prepare all correspondence, reports and other related documents for the Assistant Regional Director’s office.

• Receives incoming mail, copies and distributes as appropriate, composes replies not requiring the personal attention of the Assistant Regional Director; independently composes and signs various letters.

• Maintain the Assistant Regional Director’s calendar, arrange appointments, handle travel arrangements, and complete travel vouchers.
• Provides input, both oral and written, on meetings, conferences, seminars and training activities.
• Maintain a suspense system to track due dates on various reports and documents, maintains a document tracking system as appropriate on document distribution. This would include but not be limited to Corrective Action Reports and Protective Management recommendations.
• Maintain a current version of the Management Review Report Writer Programs and distribute to appropriate staff.
• Maintain documents/data on the personal computer and produce reports, graphs, spreadsheets and other such visual aids. Conducts research as appropriate.
• Monitor messages, reports, and other data received on the Corrections Data Center (CDC) network or other networked systems, distribute information as appropriate, draft responses as appropriate and once approved, transmit on the network.
• Serve as office administrative manager, ensuring appropriate supplies are available, handle staff leave and attendance records, maintain leave schedules for staff, maintain and submit vehicle reports as required, maintain property records, maintain current copies of department rules and procedures, and organize and maintain the office filing system.
• Assists in preparation for conferences or meetings on behalf of the Assistant Director, records official minutes of such meetings, prepares and distributes the final minutes.
• Performs other duties of a general clerical nature as assigned by the Assistant Director to include such duties as answering the telephone, greeting visitors and directing them appropriately.

BENEFITS:

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System:
  • Pension Plan (Traditional Retirement Pension Plan)
  • Investment Plan (401(K)-Type Retirement Plan)
  • Deferred Retirement Option Program (Drop)
  • Deferred Compensation
  • Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.

REQUIRED QUALIFICATIONS:

• High school diploma or its equivalent and five (5) years of secretarial/clerical experience.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks. If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge, and experience, please submit a State of Florida Application and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.