OPS SENIOR CLERK - 64920166

Requisition No: 847810 

Agency: Department of Health

Working Title: OPS SENIOR CLERK - 64920166

 Pay Plan: Temp

Position Number: 64920166 

Salary:  16.23/hr 

Posting Closing Date: 03/14/2025 

Total Compensation Estimator Tool

 Open Competitive

Your Specific Responsibilities:

This position is part time working approximately 20 hours per week.

This position accepts and receipts payments of services and provides a receipt to all customers as required. Responsible for cash drawer and security of monies received, daily cash drawer monies balanced. Enter billing Information dally. Works closely with the billing department and under the supervision of the health services manager.

Acknowledges clients checking in for services. provides receipt for services, verifies Information on Intake forms. Enters the updated demographic and financial Information Into HMS, advises the client of costs, address client questions when necessary. Accepts payments for services from clients, advises client of any past due balances, with an effort to collect payment at that time. Maintains all payments received, cash, checks, or credit cards.

Appropriately schedule and re-schedule client appointments utilizing the HMS patient data base according to the existing clinic schedule templates. Complete all Information for financial status, checking all Insurance data bases for current coverage, scanning all documents into HMS, making phone calls, sending letters, and calling clients as a reminder for appointment.

Performs related work as required as back up for Medical Records. (copy scan, fax medical information to legal, or other medical offices per request

Serves as back up for assisting PEPW clients In Interviewing for temporary PEPW services In coordination with the Department of Children and Family Services. Completes application with all documentation and follow up for review after 45 days to ensure completion of services. Also, serves as back up to Family Planning Waiver personnel. Employee will Initiate services when personnel away from office.

Schedules appointments for Breast and Cervical / TB / Epilepsy / Insulin Clients, mails out Insulin and Epilepsy program applications, determine program eligibility.

Will complete mandatory DOH trainings in TRAIN by the end of December. Complete at least 5 professional development trainings relating to clerical duties by December 31, 2023.

Responsible for completing and matching all EAR's to pay period. EAR's are to be certified within 1 day of close of pay period with 100% of time accounted for.

Applicant will serve as back up to the Records Technician processing Vital Statistics Birth and Death certificates. Assist all external customers; ensuring applications and supporting documentation Is accurate prior to Issuing certificates. Will ensure certified paper Is kept safe and properly accounted for. Other duties as assigned by management.

Required Knowledge, Skills, and Abilities:

• IAbility to prepare reports and correspondence.
• Ability to plan, organize and coordinate work activities.
• Ability to develop and implement office procedures.
• Ability to follow instructions.
• Ability to review data for accuracy and completeness.
• Ability to perform basic arithmetical calculations.
• Ability to communicate effectively.

Qualifications:

High School Diploma

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Florida Department of Health in Gadsden County (Gadsden County Health Department)

278 LaSalle Leffall Dr. Quincy, FL 32351

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements.  Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.