RECORDS TECHNICIAN - 64086377

Requisition No: 871322 

Agency: Department of Health

Working Title: RECORDS TECHNICIAN - 64086377

 Pay Plan: Career Service

Position Number: 64086377 

Salary:  $34,760 - $40,000 

Posting Closing Date: 03/17/2026 

Total Compensation Estimator Tool

Open Competitive

THIS IS AN ANTICIPATED VACANCY

Your Specific Responsibilities:

This position will function as the Deputy Registrar for Vital Statistics program in a Department of Health public health unit issuing, editing, registering, certifying of birth, death, marriage, or divorce records.

Receives and reviews birth, death and fetal death certificates for completeness and accuracy submission within required time frame.  Determines applicant eligibility for records and issues certified copies of birth and death certificates. Supervises, trains, and provides technical assistance to local sub-registrars, funeral directors, hospital record, physicians, and attorneys. Collects, records and process fees for records. Review and reconciles JT request from State Vital Statistics office in Jacksonville.  Follow up with Client within 2 business days with response. Monitor usage of birth and death on certified paper and documents voided pages with report to Jacksonville. Maintain vital records according to state retention schedule along with updates on policies and procedures related to vital records.

Assist in preparing Quarterly Vital Stats report for Jacksonville and manager review. Assist in performing Annual Vital Statistics Self-Assessment Tool.  Assisting in maintaining safety paper ordering, count, and logs

Responsible for sorting, stamping, and distributing all incoming and outgoing mail to departments.

P-Works Accountant - verify all documentation of expenditures, review with card holder any issues or flagged transactions with data, completes process by submission to state office daily. Resend any transactions un- flagged for processing within 24/48 hours.

Assist clerical staff with client intake, check out, financials, setting appointments, answers phone as backup to clerical operators, medical records and scanning documents.

Backup in assisting clients with applications for PEPW. Complete application, check financial eligibility, copy all required documents on a progress note, denial letter and follow-up with a phone call for any documentation or appointment.

Perform other administrative duties as required by management.

Required Knowledge, Skills, and Abilities:

• Ability to utilize equipment for: E Vitals System, HMS, P-Card guidelines, Flair, Scanning, Faxing, and phone operator.
• Ability to review data for accuracy and completeness.
• Ability to perform basic arithmetical calculations.
• Ability to communicate effectively.
• Ability to work independently.
• Ability to utilize problem-solving techniques.
• Ability to plan, organize and coordinate work assignments.
• Ability to establish and maintain a competent, professional and effective rapport and interactions with associates, customers and vendors
• Ability to create and maintain measures for financial accountability

Qualifications:

Minimum - At least two years professional experience in a customer service role.

                 At least one-year professional experience in an office/medical setting.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Florida Department of Health in Gadsden County (Gadsden County Health Department)

278 LaSalle Leffall Dr. Quincy, FL 32351

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflect our appreciation for the dedication devoted to protecting our country.    

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.