RECORDS MANAGEMENT SPECIALIST

Requisition No: 857342 

Agency: Department of Corrections

Working Title: RECORDS MANAGEMENT SPECIALIST

 Pay Plan: Temp

Position Number: 70900120 

Salary:  $18.00 Hourly Rate 

Posting Closing Date: 07/31/2025 

Total Compensation Estimator Tool

FLORIDA DEPARTMENT OF CORRECTIONS

We Never Walk Alone

WORKING TITLE: RECORDS MANAGEMENT SPECIALIST

This open competitive advertisement is for an OPS (Other Personal Services) position located at the Statewide Records Retention Center.

As a member of the Records Management team, our mission is to ensure the accurate, efficient, and secure handling of all records. We are dedicated to maintaining the integrity and confidentiality of information, providing timely access to records, and supporting the overall goals of the Florida Department of Corrections. Our role is crucial in upholding transparency, accountability, and compliance with legal and regulatory requirements.

This position is not a Telework position and is required to report to the FDC office in the area it serves.

JOB DUTIES:

• File Management: Take charge of organizing and maintaining Personnel, Classification, and medical files in both digital and paper formats.
• Inventory Mastery: Manage an impressive inventory of over 1,000,000 papeer files across two warehouses, and retrieve files as needed.
• Records Auditing: Audit and log inactive records into the Records Management System and help process public records requests.
• Forklift Operation: Operate or learn to operate a forklift to efficiently manage file storage and retrieval.
• Physical Fitness: Utilize your strength to lift 40 lbs., ensuring smooth handling of files and materials.

BENEFITS:

OPS employees who work an average of 30 hours or more per week are eligible to enroll in state group insurance plans. Standard PPO/HMO Options include:

• Employee Only: $25 biweekly
• Spouse Program: $15 biweekly
• Employee & Family: $90 biweekly.
• Dental – FDC offers five separate dental plans with multiple options and rates for each plan type with monthly premiums as low as $12.64.
• Vision – FDC offers one single vision plan through Humana with monthly premiums as low as $5.92.
• Life – FDC offers a $25,000 group term life insurance plan to eligible OPS staff through Securian at the low monthly premium of $3.78. When enrolled in basic life, employees may also elect child life and spouse life insurance plans.
• Retirement – As an OPS employee, the Florida FICA Alternative Plan with Corebridge Financial affords you an excellent opportunity to help accumulate money for a secure retirement. You contribute 7.5% of your compensation to this tax deferred plan. All OPS employees are required to participate in this plan and are automatically enrolled.

REQUIREMENTS:

• High school diploma or its equivalent.
• Valid driver’s license.
• Capable to operate or have the willingness to operate a forklift.
• Having the ability to lift 40 lbs.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

ADDITIONAL INFORMATION:

BACKGROUND SCREENING REQUIREMENT

The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.

EMPLOYMENT ELIGIBILITY

The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee’s eligibility to work after completing the I-9 form. For online application issues, call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.