Share this Job

Military Records Technician

Date: May 4, 2021

Location: SAINT AUGUSTINE, FL, US, 32084

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 366561 

Agency: Military Affairs

Working Title: Military Records Technician

Position Number: 62000136 

Salary:  $23,482.92 - $25,831.21 

Posting Closing Date: 05/19/2021 

Department of Military Affairs

*** OPEN COMPETITIVE***

APPLICATION DEADLINE: 11:59 p.m. on closing date

VACANCY # 62000136

 

 

ABOUT THE DEPARTMENT OF MILITARY AFFAIRS (DMA)

The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida.

 

 

OUR BENEFITS INCLUDE:

  • Health insurance
  • Life insurance
  • Dental, vision and supplemental insurance     
  • Retirement benefits   
  • Vacation and sick leave
  • Paid holidays
  • Opportunities for career advancement
  • Tuition waiver for public college courses
  • Training opportunities
  • For benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com

 

 

CONDITIONS OF EMPLOYMENT:

  1. New employees of the Department of Military Affairs will be required to pass a pre-employment drug screening.
  2. New employees of the Department of Military Affairs are required to participate in a direct deposit/electronic transfer program. 
  3. The Department of Military Affairs is paid on a monthly basis.
  4. As a CANDIDATE, you may be required to provide documentation (i.e. High School Diploma or Equivalency, College Transcripts, ETC.) to verify meeting these Minimum Qualifications.

 

 

MINIMUM REQUIREMENTS:

  • A high school diploma or equivalent; AND
  • One (1) year of professional administrative experience or related field.

 

 

DUTIES AND RESPONSIBILITIES:

  • Research, initiate and prepare official military discharge/separation documentation.
  • Write biographical summaries for all Soldiers in the Florida Army National Guard (FLARNG) who are retiring.
  • Assist with processing National Guard Report of Separation and Record of Service (NGB Form 22), Correction Form (NGB Form 22A) and Archival requests.
  • Provides guidance on Military regulations and on internal controls.
  • Prepares all certificates and retirement flag boxes for all retiring Soldiers in the FLARNG and sends them to their home of record (HOR).
  • Responsible for ensuring all documents related to the Soldier and agency are scanned and properly indexed in the State Archives database, Soldiers IPERMS file and prepares certificates.
  • Provides documents to Service Members upon request.
  • Performs necessary research and answers written, telephonic and email inquiries. Communicates extensively with various departments within the agency as well as outside agencies regarding statutory requirements relative to HIPAA, Privacy Act, FOIA and National Guard Regulations.
  • Compiles and calculates Military data to determine deficiencies within associated documentation and submits to appropriate department for correction.
  • Responsible for maintaining manual and electronic inventories as well as statistical records.

 

 

KNOWLEDGE, SKILLS, AND ABILITIES: 

  • Knowledge of the basic principles of personnel administration.
  • Knowledge of one or more personnel program functions.
  • Knowledge of the principles and techniques of effective communication.
  • Knowledge of the methods of data collection.
  • Ability to collect and evaluate data.
  • Ability to organize data into logical format.
  • Ability to compose correspondence.
  • Ability to utilize problem-solving techniques.
  • Ability to perform basic arithmetical calculations.
  • Ability to understand and apply applicable rules, regulations, policies and procedures.
  • Ability to prepare reports.
  • Ability to plan, organize and coordinate work assignments.
  • Ability to communicate effectively.
  • Ability to establish and maintain effective working relationships with others.

 

 

SPECIAL REMINDERS:

The State of Florida and The Department of Military Affairs participate in the E-Verify program. Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States.

 

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

 

All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.

 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

 

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

 

The Department of Military Affairs values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.

 

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  All documentation is due by the close of the vacancy announcement. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Jacksonville