OPS Administrative Assistant I - 77900762 1

Requisition No: 843285 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPS Administrative Assistant I - 77900762 1

 Pay Plan: Temp

Position Number: 77900762 

Salary:  $20/Hour 

Posting Closing Date: 12/27/2024 

Total Compensation Estimator Tool

FWC Ecosystem Assessment and Restoration 

Administrative Assistant I – OPS Position

$20 per hour, 40 hours per week

Saint Petersburg or

Gainesville, FL

 Ecosystem Assessment and Restoration 

Administrative Assistant I - OPS #77900762 

Saint Petersburg or Gainesville, Florida - $20 per hour

Our organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself.  The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

Minimum Qualifications:
2 years of professional direct experience in an administrative support position. An associate’s degree from an accredited college or university and one year of administrative experience; or a bachelor's degree from an accredited college or university can substitute for the required experience.

 
Preferred Qualifications: 

Preference may be given to candidates with the following qualifications:
One or more years of working in the State of Florida’s Purchasing Systems (FLAIR, MFMP, PCard)

One or more years of experience working with Florida’s State Travel Management System

Requirements:

Employment in this position is contingent upon a satisfactory Level 1 background check at no cost to the candidate. 
 

Office hours are from 8:00 A.M. to 5:00 P.M. Eastern Standard Time, Monday through Friday. Eligible for Home as office, temporarily, until a workspace becomes available.

Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application/resume.  Information should be provided regarding any gaps in employment. Please provide a cover letter.

 
Position Overview and Responsibilities:

This position is responsible for providing administrative support to the Fish & Wildlife Health (FWH) and Habitat Subsections within the Ecosystem Assessment & Restoration Section. This support primarily involves processing travel itineraries for staff, processing PCard purchases and paying invoices, and acting as a primary budget tracker for state funding allocations.

Duties include:

Responsible for following the provisions and requirements in Section 215.422, Florida Statutes, related to the Department of Financial Services’ rules and FWC’s invoice processing and warrant distribution procedures.

Maintains current information of division policies and programs and processes routine matters within established policies.

Processes a variety of routine correspondence, investigates subject matter, and prepares replies.

Handles all travel transactions, including authorizations and reimbursements, for our Habitat, Corals, and Wildlife Health groups.

Reviews records and reports which require action and recommends solutions or courses of action.

Performs fiscal, personnel, purchasing, statistical, reporting, and other major office functions.

Purchase supplies and pay vendors for for services.

Assign project codes for purchases in Wildlife Health (WH) spending tracking sheet.

Provides input and recommendations for budget.

Monitor Wildlife Health (WH) state and grant expenditures to ensure compliance with budget plans and match requirements.

Reviews and coordinates implementation of statutes, rules, regulations, policies, and procedures.

Assists in conducting daily administrative activities and/or directing special projects or activities.

Assists with wildlife health data entry.

May participate in publick outreach efforts as appropriate.

Performs related work as required.

Performs other duties as assigned.
 
Knowledge, Skills and Abilities:
Knowledge in using Microsoft Office Word, Excel, Outlook and Adobe Pro

Knowledge of administrative principles and practices. 

Knowledge of office procedures and practices.

Knowledge of the methods of data collection. 

Knowledge of the principles and techniques of effective communication.

Skill in collecting, evaluating and analyzing data relating to administrative functions such as accounting, personnel, purchasing or report writing.

Ability to prepare correspondence and administrative reports.

Ability to understand and apply applicable rules, regulations, policies and procedures.

Ability to utilize problem-solving techniques. 

Ability to work independently.

Ability to plan, organize and coordinate work assignments.

Ability to communicate effectively.

Ability to establish and maintain effective working relationships with others.

Performs other duties as assigned.

Why should I apply?

The Benefits of Working for the State of Florida:
*Eligible OPS positions and qualifying applicants may enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions. 

Biweekly Health Premiums $25.00 - Single / $90.00 - Family

Low Cost $25,000 Life Insurance

OPS FICA Alternative Retirement Plan

On the Job Trainings

Family and Medical Leave Act (FMLA)

For a more complete list of benefits, visit https://www.mybenefits.myflorida.com/.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.