ADMINISTRATIVE ASSISTANT I - 64030901

Requisition No: 855249 

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT I - 64030901

 Pay Plan: Career Service

Position Number: 64030901 

Salary:  $34,760.00 

Posting Closing Date: 09/15/2025 

Total Compensation Estimator Tool

FLORIDA DEPARTMENT OF HEALTH

 IN SEMINOLE COUNTY

JOB OPPORTUNITY ANNOUNCEMENT

Open Competitive

Class Title: Administrative Assistant I

Salary:  $1,336.92 bi-weekly (salary is non-negotiable)

Location: Florida Department of Health in Seminole County

                 400 W. Airport Blvd

                 Sanford, FL 32773

Remote work will not be a consideration.

Florida Department of Health in Seminole County is looking for a self-motivated, hardworking individual fill our Administrative Assistant I position in the WIC office. Hours are 8:00 am to 5:00 pm Monday to Friday.

This position requires traveling to other WIC sites as needed therefore you must have a current Florida Driver License.

This position may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disasters or threat of disaster, man-made or natural. This position will maintain confidentiality and security of records as specified by departmental regulations and laws.

Your Specific Responsibilities:

This position is under the direct supervision of the Health Educator Consultant – SES.  This is semi-independent work assisting program with administrative and confidential assignments. This position requires accurate typing, intermediate level computer skills, filing, general office and mailroom activities. Compiles data for administrative decisions. Produces reports, tables and query files upon request of management.  Responsible for processing invoices for exempt infant formula and medical foods in compliance with the mandatory requirements of Section 215.422, Florida Stature and Chapter 69I-24, Florida Administrative Code.  Assists federal and state auditors as necessary with gathering documentation as needed.

Receives physical packages and delivers items and accounts for each item received.  Stamps and makes copies of all packing lists and files as appropriate. Assists Vendor Manger in conducting compliance reviews of all Seminole County WIC vendors.  Delivers and retrieves WIC items to and

Places work orders for the WIC Program. Assists in maintaining inventory of WIC-owned laptops, FL-WiSE equipment and other WIC purchased items as required. Assists with submission of annual inventory reporting.  Surplus items when needed to other WIC or state agencies or salvage companies as per state procedures.  Performs tasks for monthly meetings, prepares agenda, records minutes of monthly staff and supervisor meetings.  Coordinates WIC events to include set up, cleaning, reserving rooms and arranging speakers.

Leads or serves as a back-up in coordinating outreach activities to promote the WIC Program in community agencies and private health care providers. Participates in at least 2 outreach events each fiscal year.  Ensures adequate staff participation in outreach activities and maintains outreach participation log.

Gives presentations on WIC Program overview to new staff/students/interns/community partners for any health department events as needed.

Assists in the clerical area with answering telephone calls in a courteous and timely manner, makes the appropriate follow-up appointments per breastfeeding or nutritionist instructions and local WIC policy.  Accurately completes and submits the following: daily employee activity report (EAR) daily sign in/our sheets, leave requests, People First timesheets and travel logs by required deadlines.

Travels to other WIC sites as needed. Participates in nutrition and breastfeeding education activities. Completes all periodic DOH and WIC required trainings and updates all nutrition education materials on file with the newest handouts. Completes monthly master inventory for direct distribution formula and EBT. 

Performs other duties as assigned to support the mission of DOH-Seminole.  Attends all required DOH meetings.

Required Knowledge, Skills, and Abilities:

Knowledge, skills and abilities, including utilization of equipment, required for the position: Able to determine work priorities and evaluate work outcomes, establish and maintain effective working relationships with others; organize and direct program actives, resolve problems and make decisions, understand and apply applicable rules, regulations, polices and procedures; communicate verbally, write effectively.  Knowledge of general office procedures and practices.  Correct grammar usage. Plan, organize and coordinate work activities. Follow instructions. Review data for accuracy and completeness. Perform basic arithmetical calculations.  Experience with computers, word processing, Windows operating system, Microsoft Office Suite, FL-WiSE, FIS, HMS and PeopleFirst.  Must be able to function in a busy environment and able to perform multiple tasks while maintaining work area.  Must possess professional customer service skills needed when dealing with employees, clients other department supervisors and senior managers. Ability to work independently, under pressure and with internal and external customers.

 Qualifications:

1. Do you have a minimum of one-year verifiable clerical experience within a healthcare/medical setting?

2. Do you have a minimum of one-year experience performing purchasing and/or inventory duties in a healthcare/medical setting?

3. Do you have at least one year of verifiable experience creating and maintaining reports using Microsoft programs, Word, Excel or Publisher?

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

400 W. Airport Blvd, Sanford Florida 32773

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.