ADMINISTRATIVE ASSISTANT I - 37020491

Requisition No: 867015 

Agency: Environmental Protection

Working Title: ADMINISTRATIVE ASSISTANT I - 37020491

 Pay Plan: Career Service

Position Number: 37020491 

Salary:  $2,985.36 monthly /$35,824.32 annually 

Posting Closing Date: 12/26/2025 

Total Compensation Estimator Tool

Administrative Assistant I (37020491)

State of Florida

Department of Environmental Protection

This position is located in Santa Rosa Beach, FL

Closing Date: 12/26/2025

Position Overview and Responsibilities:

• In carrying out the duties of this position, the incumbent is expected to be aware of and abide by the Department’s Standards of Conduct, as well as all departmental and/or work unit rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position.  Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory.  Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominantly responsible, for failure to comply.
• This position assists in planning, coordinating, and implementing all administrative activities involved in park operations.
• Performs fiscal, purchasing, and budget tracking duties for parks.  Maintains computerized budget tracking system and reconciles with FLAIR.  Provides related budget reports to park manager and district.  Assists park manager in the planning and administration of park contracts, use agreements and permits.  Acts as purchasing agent, processes requisitions, bids, and p-card transactions.
• Performs and directs data entry required to maintain park records.  Maintains park archival and resource files.  Develops management reports and summaries for use in making management decisions and planning park activities, services, and resource management.  Monitors and audits park revenue procedures and related reports.  Performs or directs adjustments to cash register and/or CSR computer as needed. Maintains park property records.
• Prepares and processes paperwork relating to personnel activities to include leave and attendance, selection and recruitment, employee relations, and travel. Serves as timekeeper to assist with timesheet submittals.
• Assists in assuring park compliance with current division policies, procedures, and programs.  Oversees and assists in training staff in proper administrative procedures and practices.  Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions. Attends meetings and training sessions and represents the Park Manager at meetings with division representatives, other agencies, and organizations.
• Processes technical park correspondence, investigates subject matter, and prepares replies.
• Responsible for greeting visitors at the Park entrance and providing information pertaining to the park and surrounding areas. Inform visitors of the park features as well as any current and upcoming park activities and events. Collects fees for park entrance and annual permits. Operate a cash register, accurately collect, record, and reconcile revenue collected.
• Provides assistance with routing and special correspondence relating to inquires from the public, organizations or other governmental agencies relating to a wide variety of subjects including park information, operating policies/procedures, administrative rules, employment opportunities, facilities/ services and various activities requiring specific knowledge of Division philosophies, administrative rules and operating policies and procedures.
• Represents park manager at public meetings, meetings with individuals or organizations within the Division and with other agencies and organizations, using a state vehicle.
• Handles special assignments, coordinates travel arrangements in and out of district; travel and hotel reservations.
• Develops management reports and summaries of operating data on a variety of subjects for use in making decisions on management of park's activities and services.  This includes close liaison with park manager and assistant park manager.  Performs and assists in concession monitoring, evaluation and contact compliance.
• Assists park manager in planning, coordinating and implementing training sessions in areas such as multimedia first aid, CPR and safety.  Assists with developing local publicity and publicity contacts for newspaper, radio, and travel guides.
• Performs other related duties as required.

Required Knowledge, Skills, and Abilities:

Knowledge of:

• Administrative principles and practices
• Methods of data collection
• Principles and techniques of effective verbal and written communication
• Office procedures and practice

Skill in:

• Use of office equipment, personal computers and software including Microsoft Office, Word, Excel, and E-mail
• Preparing reports and spreadsheets, tracking budgets and preparing budget reports
• Using standard business formats and styles for letters and business forms
• Using correct spelling, punctuation and grammar usage
• Applying principles and techniques of records management
• Dealing with visitor inquiries and customers in a tactful, efficient and courteous manner

Ability to:

• Assist in formulation of budget preparation
• Collect, evaluate and analyze data relating to accounting, personnel, purchasing and report writing
• Prepare correspondence and administrative reports
• Prepare forms and reports on a wide range of subjects including fees, receipts, visitor use, visitor contacts, accidents, crisis and miscellaneous incidents, vehicle and equipment operations, property records, p-cards, purchase orders and requisitions
• Operate radio equipment and maintain logs
• Answer correspondence and maintain park files
• Perform computer, cash register transactions and reconciliation of receipts
• Operate computers and computer related programs to complete reports and forms
• Work independently
• Plan, organize and coordinate work assignments
• Understand and apply applicable rules, regulations, policies and procedures relating to administrative functions
• Utilize problem solving techniques
• Communicate effectively verbally and in writing
• Establish and maintain effective working relationships with others

Minimum Qualifications: 

• Valid Driver’s License

Position of Special Trust Requirement:

This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.

Pay:

$2,985.36 monthly /$35,824.32 annually

Our Organization and Mission: 

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Topsail Hill Preserve State Park

7525 W. County Hwy. 30A

Santa Rosa Beach, FL 32459

Topsail Hill Preserve State Park is in Walton County.  The park consists of 1,638 acres to include 16 distinct upland natural community types on the narrow strip of land between Choctawhatchee Bay and the Gulf of America.  The Park has 3.2 miles of pristine beach along the Gulf of America and contains four coastal dune lakes entirely within the park boundaries.  The Park is home to the largest campground in the Florida State Park system.  Facilities include 156 campsites, 34 cabins, 22 tent campsites, 3 bathhouses, laundry facility, beach tram operation, 15 miles of trails, clubhouse, and amphitheater.  The Park is a very popular spot for bicycling, beach combing, swimming, picnicking, canoeing, wildlife viewing and fishing.  The Park has a large volunteer program.  Resource management activities include prescribed fire and invasive removal.

The Benefits of Working for the State of Florida: 

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Tuition waivers;
• Total Compensation Estimator Tool
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com

Special Notes:

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@FloridaDEP.gov

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at (850) 245-2511. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.