OPS SUPPORT SERVICE AIDE - 37971287

Requisition No: 852538 

Agency: Environmental Protection

Working Title: OPS SUPPORT SERVICE AIDE - 37971287

 Pay Plan: Seasonal

Position Number: 37971287 

Salary:  AGENCY TO UPDATE 

Posting Closing Date: 06/24/2025 

Total Compensation Estimator Tool

OPS Service Aide (Administrative Assistant I)

State of Florida

Department of Environmental Protection

Closing Date: 06/20/2025

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s leading agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem. 

The Work You Will Do:

OPS Service Aide (Administrative Assistant) (37971287)

Grayton Beach State Park
357 Main Park Road

Santa Rosa Beach, Fl 32459

Contact: Patrick Hartsfield, Assistant Park Manager
Phone: 850-267-8300
patrick.w.hartsfield@floridadep.gov

 A challenging opportunity is available for a self-motivated park service professional to fill an OPS Administrative Assistant position at Grayton Beach State Park.  This position requires a strong visitor service, assists in planning, coordinating and implementing all administrative activities involved in park operations.

The Difference You Will Make:

Florida State Parks are managed and preserved for enjoyment by all through providing appropriate resource-based recreational opportunities, interpretation and education that help visitors connect to The Real Florida. SM

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Grayton Beach State Park (GBSP) is located in Santa Rosa Beach, in the community of Grayton Beach on Scenic 30A. This Recreation Area manages 2000 acres of land on the Gulf of Mexico. There are 61 campsites with electric, water and sewer plus 15 duplex cabins. The Park has a 1-mile dune nature trail and a 4 ½ mile hiking/biking forest trail. The Park provides 3 miles of white quartz-sand beaches, a home to threatened-endangered sea turtles, shorebirds and dune systems.

The Benefits of Working for the State of Florida:

 Working for the State of Florida is more than a paycheck. The State’s benefits package for eligible OPS employees includes:

• Participation in state group insurance (must meet eligibility requirements*).  For more details consult with People First at 877-562-7287 or go to:  https://www.mybenefits.myflorida.com/health/eligibility_and_enrollment/ops_employees
• Participation in the Florida Deferred Compensation Plan (457b).  For additional details and online enrollment visit MyFloridaDeferredComp.com
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). (For more information, please click  Social Security Alternative Plan (aigrs.com) and read OPS Social Security Alternative Plan;
• Flexible Spending Accounts;

For more benefits information, visit www.mybenefits.myflorida.com.

*Seasonal and part-time OPS employees (less than 30 hours average per week) refer to the links above for detailed eligibility requirements.

Base salary $17.00 per hour.

Your Specific Responsibilities:

In carrying out the duties of this position, the incumbent is always expected to be aware of and abide by the Department’s Standards of Conduct, as well as any and all departmental and/or work unit rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position.  Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory.  Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominantly responsible, for failure to comply.

 This position assists in planning, coordinating and implementing all administrative activities involved in park operations.

 Performs fiscal tasks, purchasing, and budget tracking duties for Grayton Beach and Deer Lake State Park.  Maintains computerized budget tracking system and reconciles with FLAIR.  Provides related budget reports to the park manager and district.  Assists Park manager in the planning and administration of park contracts, use agreements and permits.  Processes requisitions, bids, and p-card transactions.

 Performs and directs data entry required to maintain park records.  Maintains Park archival and resource files.  Develops management reports and summaries for use in making management decisions and planning park activities, services and resource management.  Monitors and audits park revenue procedures and related reports.  Performs or directs adjustments to the cash register and/or CSR computer as needed.

 Prepares and processes paperwork relating to personnel activities to include leave and attendance, selection and recruitment, employee relations and travel.

 Assists in assuring park compliance with current division policies, procedures and programs.  Over sees and assists in training staff in proper administrative procedures and practices.  Provides recommendations to the park manager for processes and procedures which will promote efficiency and simplify park administrative functions. Attends meetings and training sessions and represents the Park Manager at meetings with division representatives, other agencies and organizations.

 Processes technical park correspondence, investigates subject matter, and prepares replies.

 Maintains Park property records.

 Performs other related duties as required.  

Required Knowledge, Skills, and Abilities:

Knowledge of:

• Administrative principles and practices
• Methods of data collection
• Principles and techniques of effective verbal and written communication

 Skill in:

• Use of office equipment including computer and related software

Ability to:

• Collect, evaluate and analyze data relating to accounting, personnel, purchasing and report writing
• Prepare correspondence and administrative reports
• Understand and apply applicable rules, regulations, policies and procedures
• Utilize problem solving techniques
• Work independently
• Plan, organize and coordinate work assignments
• Communicate effectively verbally and in writing
• Establish and maintain effective working relationships with others
• Assist in formulation of budget preparation

Minimum Qualifications:

• Maintain a valid driver’s license
• Successful outcome of background and fingerprint checks

Preferred Qualifications:

• Previous professional office experience including budget and administrative functions

BACKGROUND SCREENING REQUIREMENT: 

This position is a Position of Trust. Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_ER@dep.state.fl.us

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.