HEALTH SERVICES MANAGER - SES - 64029467

Requisition No: 840215 

Agency: Department of Health

Working Title: HEALTH SERVICES MANAGER - SES - 64029467

 Pay Plan: SES

Position Number: 64029467 

Salary:  $47,000 - $55,000 

Posting Closing Date: 11/11/2024 

Total Compensation Estimator Tool

Your Specific Responsibilities:

Vital Statistics Program Manager

This is a highly independent position that serves as Chief Deputy Registrar for the Florida Department of Health – Sarasota County Vital Statistics Office, under the supervision of the Financial Administrator. The role oversees a team of three staff members across two locations, maintaining vital records (birth, death, and fetal death) in compliance with Florida Statutes and Department of Health policies, rules, and regulations.

Key Responsibilities

1. Program Operations
   • Oversee daily operations of the Vital Statistics offices, ensuring compliance with applicable regulations.
   • Review and implement changes in policies, procedures, rules, and regulations, assessing their impact on services.
   • Provide direction, guidance, and consultation to hospital and funeral home administrators on managing service programs and responsibilities.
2. Records Maintenance
   • Act as Information Custodian for Vital Statistics, ensuring the confidentiality of all records.
   • Enforce laws and regulations related to recording and issuing vital records; report infractions to the State Office of Vital Statistics.
   • Collaborate with government agencies (e.g., FBI, CIA, Passport Agency, Customs, and Immigration) as needed for investigations.
3. Fiscal Management
   • Manage the Vital Statistics Office budget and oversee cash operations for certified copies of records.
   • Submit balanced financial reports to the Fiscal Office daily; maintain internal controls for cash handling.
   • Verify invoices, manage inventory, and review/update the fee schedule as necessary.
   • Monitor and audit cash reconciliation and safety paper tracking at Tax Collector’s sites, conducting random spot checks and reviews.
4. Staff Supervision
   • Perform all supervisory duties, including hiring, performance appraisals, developing performance plans, and managing disciplinary actions.
   • Plan and direct staff work, approve leave, and ensure employees have appropriate system access.
   • Monitor staff performance to ensure service quality standards are met or exceeded.
   • Maintain up-to-date position descriptions, performance evaluations, and SMART goals.
   • Promote employee performance and development through regular meetings, training, and coaching.

Required Knowledge, Skills, and Abilities:

• Proven change management and leadership skills, with the ability to influence without direct reporting lines.
• Strong problem-solving abilities; capable of managing multiple and shifting priorities.
• Excellent written and oral communication skills, including proficiency in PowerPoint.
• Ability to coach, train, and provide constructive feedback across all organizational levels.
• Proficiency in MS Excel preferred.
• Familiarity with financial and budget processes; demonstrated experience in budget management.
• Adaptability to engage with diverse audiences.
• Capability to function independently with a high degree of discretion.

Qualifications:

Minimum-

• High school diploma or GED

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

William L. Little Health & Human Services Building

2200 Ringling Boulevard

Sarasota, FL 34237

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

      (For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

If there are any problems applying online, please call People First Staffing Administration: (877) 562-7287.

Service Center hours are Monday through Friday, 8:00 a.m. to 6:00 p.m., ET. TTY users, call (866) 221-0268

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.