STAFF ASSISTANT - 60021987

Requisition No: 854783 

Agency: Children and Families

Working Title: STAFF ASSISTANT - 60021987

 Pay Plan: Career Service

Position Number: 60021987 

Salary:  $33,760 

Posting Closing Date: 06/17/2025 

Total Compensation Estimator Tool

Serves as Staff Assistant to Program Administrator, performing a variety of complex secretarial and administrative support actions with minimum instruction. Also provides administrative support to investigators, human service counselors and supervisors.  

Reviews, analyzes, prepares drafts of memoranda and correspondence for delegated administrative decisions and policy.

Coordinates and monitors appropriate maintenance and repair on office issues and office equipment under the authority of the Regional Program Administrator. Serves as liaison for telephone repair, property managers, cleaning services, general services, and management systems.

Makes travel arrangements for staff and maintains accurate travel files. Maintains working personnel and performance files on employees assigned to the Regional Program Administrator. Attends conferences and takes notes for Regional Program Administrator.

Originates, composes, and types routine correspondence. Types all correspondence, reports, and staff recognition certificates for service area. Exercises independent judgment and decision-making ability in determining work priorities and makes suggestions to Regional Program Administrator as to work assignments and workload distribution.

Maintains office supplies through appropriate requisition procedures from warehouse, central supply, and furniture vendors. Processes timely and appropriately billing and receiving reports. Coordinates requests with fiscal, purchasing, and management systems. Functions as property manager maintaining updated records on property receipts, movement, and loss.

Interprets policy matters regarding personnel, fiscal, and purchasing to resolve any problems or to answer staff questions. Operates and/or utilizes office machines and equipment.

Receives visitors and telephone calls and routes to appropriate person or location. Answers inquiries on policy and procedures when possible and refers client complaints to appropriate personnel for investigation and response.

Coordinates arrangements for any conferences to be held in conference room (i.e., date, time, space). Transcribes staff meeting notes from dictating equipment or rough drafts. Assists in other duties as required.

Participates in appropriate agency and community committees and work groups to improve service delivery.

Performs other related duties as required by supervisor.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.