STAFF ASSISTANT - 60042915

Requisition No: 851590 

Agency: Children and Families

Working Title: STAFF ASSISTANT - 60042915

 Pay Plan: Career Service

Position Number: 60042915 

Salary:  $33,760.00-$72,855.21 

Posting Closing Date: 04/25/2025 

Total Compensation Estimator Tool

This is a fast-paced clerical job for self-starters and independent workers

Duties & Responsibilities:

Provides clerical support for a multi-function Family Safety Unit.  This employee functions on an independent level while performing a variety of duties, which require initiative and sound judgment.

Meets the public as receptionist, in person and on the telephone.  Maintains a current working knowledge of the Department of Children and Families and community resources in order to screen and route clients and answer questions or complaints.

Responsible for typing all correspondence, memorandums, reports, records and other related work from rough drafts, notes and oral instructions. (examples: court reports, petitions, and court orders) Reviews typed materials for accuracy, completeness, adequacy and for compliance with established standards and policies. Complies routine case correspondence as required and assists in tracking required documents for timely submission.

Type and submit personnel forms and/or evaluations, timely and accurately.

Oversight of state vehicles and their documentation.

Time sheet submissions and oversight.

Responsible for preparing mileage vouchers for Family Safety staff.

Works with HR transactions in the designated State Automated System.

Maintains the filing system, which includes preparing closed case files for transfer to Central Files.

Monitors supplies and maintains advanced ordering to ensure a constant supply of forms,

documents, materials and supplies.

Responsible for Purchasing issues including the procurement of good, services and payment process.

Compiles files and new case records for the Units.

Responsible for date stamping and timely distribution of incoming mail.

Attends all necessary staff meetings and job-related training.

Performs other related duties as assigned.

Knowledge, skills & Abilities:

Knowledge of:
Office procedures and practices;

Principles and techniques of effective communication;

Methods of data collection; and

Basic arithmetic.

Ability to:

Deal with the public in a tactful and courteous manner;

Perform basic calculations;

Work independently;

Problem solve;

Plan, organize and coordinate work assignments;

Communicate effectively;

Establish and maintain effective working relationships with others.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.