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STATE ATTORNEY'S OFFICE, 12TH CIRCUIT-LEGAL ASSISTANT I - 21006960

Date:  Jun 11, 2022
Location: 

SARASOTA, FL, US, 34237


The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website.

Requisition No: 640222 

Agency: Justice Administrative Commission

Working Title: STATE ATTORNEY'S OFFICE, 12TH CIRCUIT-LEGAL ASSISTANT I - 21006960

Position Number: 21006960 

Salary:  $27,040.00 

Posting Closing Date: 11/16/2022 

Date:              May 16, 2022

 

Deadline:      November 16, 2022

 

Agency:         Office of the State Attorney, Twelfth Judicial Circuit of Florida

 

Position:       Legal Assistant I, Full-Time

 

Salary:           $27, 040.00

 

Benefits:       State benefits include enrollment in the Florida Retirement System, paid vacation/sick/holiday leave, direct deposit, health and life insurance and optional other supplement plans, tuition assistance, credit union.

 

Location:      Sarasota, Manatee and Desoto Counties

 

Interview Dates: As needed. Open until filled.

 

How to Apply:

Applications are NOT accepted through the People First Electronic System, therefore, please do NOT click on the Apply Now button. To apply for this position, the Employment Application must be obtained from our website at www. SAO12.org/about-us/employment. Once completed, please email to employment@sao12.org . Alternatively, these forms may be mailed to:

 

Office of the State Attorney, 12th Judicial Circuit

Attn:  Human Resources

2071 Ringling Blvd, Suite 400

Sarasota, Florida 34237

 

Description of Position Being Filled:

This job posting seeks to fill a Legal Assistant I position. The State Attorney’s Office, 12th Judicial Circuit, serves the citizens of Sarasota, Manatee and DeSoto Counties.

 

This is confidential legal assistant work.

An employee in this position is responsible for performing a variety of administrative duties in assisting an Assistant State Attorney with case preparation. Duties involve the performance of administrative and clerical tasks related to criminal court proceedings; setting up and maintaining the attorney’s calendars; screening calls and mail; transcribing; scanning; providing information to the general public; data input; and preparing appropriate legal documents and correspondence.

 

Responsibilities include but are not limited to the following:

 

  • Dependable and routine in-office attendance during regularly scheduled business hours
  • Ability to focus and pay attention to detail
  • Efficient typing skills
  • Communicate with and serve as a liaison to victims, their family members, witnesses, and law enforcement personnel
  • Ability to operate the telephone system and respond to calls promptly and professionally
  • Review and promptly respond to all electronic messaging
  • Perform quality work within deadlines
  • Ability to operate a computer and other office machinery
  • Ability to follow rules, regulations, policies, and procedures
  • Work effectively as a team contributor as well as independently
  • Comply with all Public Records statues and policies
  • Travel may be required
  • Ability to lift up to 25 lbs.
  • Ability to work overtime, as required
  • Update case management system and notes
  • Prepare Legal documents
  • Responsible for all clerical activities as required
  • Accompany ASA to court and assist as required
  • Coordinate meetings, depositions and or court appearances including space, time, and place, and notify all participants
  • Assist victims and witnesses as needed
  • Maintain calendars
  • Arrange travel itinerary and hotel accommodations and reimbursement forms
  • Research and prepare reports as necessary
  • Receive, scan, and distribute incoming mail
  • Receive and process Law Enforcement electronic messaging
  • Update case management system and assist with data collection and reports
  • Provide other services as needed such as transportation, and appropriate translator services as needed or requested.
  • Generate subpoenas and update case management system from returns
  • Establish and maintain effective communication with attorneys, court personnel, victims. Witnesses, law enforcement, and any other parties relevant to assigned cases in both verbal and written form
  • Maintain and file all records and reports on case activity and prepare any necessary statistical reports
  • Secure supplemental case information
  • Bilingual employees will assist in translations as needed
  • Transcribe diction as needed
  • Notarize documents as needed
  • Perform any and all duties as required

 

It further requires proficient management of detailed case work and the ability to use office computer software and equipment frequently in a paperless, electronic environment. Applicant must have knowledge and ability to communicate clearly and effectively. Duties also require the employee to perform various frequent and repetitive actions/duties in use of computer programs/keyboards and telephone. Ability to work independently and as a team and regular, in-office attendance are required. Travel may be required.

 

Training:      

Minimum training and experiences; basic skills testing may be required

 

Requirements:

  • A high school diploma or equivalent

 

Applicants considered for employment will be required to pass a background check including fingerprinting. We hire only U.S. Citizens and those lawfully authorized to work in the U.S. The State Attorney’s Office participates in the U.S. Government’s Employment Eligibility Verification Program (E-Verify). E-Verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the Employment Eligibility Verification Form (I-9).

 

State Employees are required to participate in the State of Florida Direct Deposit Program and contribute 3% of monthly gross (pre-tax) to the Florida Retirement System.

 

The State Attorney’s Office has a harassment-free workplace policy and professional conduct requirement. Employees must practice safe workplace procedures and follow policies and procedures regarding confidentiality and honesty. Employees must maintain satisfactory work attendance and job performance level.

 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

 

For questions or additional information regarding the application or interview process, please send your inquiry to: employment@sao12.org

 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Sarasota
Nearest Secondary Market: Tampa