GENERAL SERVICES SPECIALIST - SES - 64054743

Requisition No: 827448 

Agency: Department of Health

Working Title: GENERAL SERVICES SPECIALIST - SES - 64054743

 Pay Plan: SES

Position Number: 64054743 

Salary:  $45,000 - $48,000 

Posting Closing Date: 05/06/2024 

Total Compensation Estimator Tool

The incumbent, a General Services Specialist – SES an employee of the Florida Department of Health in Highlands County (DOH), represents the agency and its mission and values.  The incumbent is part of the organization and is expected to promote cooperation, courtesy, and teamwork in a diverse environment.  This position will directly supervise the IT, Vital Statistics, and Facilities departments and is under the direct supervision of the Administrative Services Director I.

Duties and Responsibilities:

Assures the proper execution of contracts between the DOH-Highlands and the private sector, governmental entities, and non-profit organizations in accordance with Florida Statutes and FDOH Policy.

This includes solicitation of potential providers, drafting the contract, outlining services and deliverables, and monitoring. Responsible for the coordination, development, and monitoring of the annual contract between the Highlands County Board of County Commissioners and the Florida Department of Health. This includes the routine review of reports, analysis of trends, corrective action plans, and contract amendments as required.

Provide support and assistance to the Administrative Services Director including, but not limited to, working with managers and administrative staff to clarify questions which includes tracking and reporting fund usage by Other Cost Accumulators (OCA).  Monitors all expenditures and revenues monthly against the budget for all sub-programs and OCAs to ensure OCAs are aligned with allotted amount.  OCAs are to be zeroed out and should not be over expensed causing a deficit.  This includes working with managers, monitoring monthly and updating as needed/requested.

Verifies the inventory of the Vitals Statistic safety paper monthly.

Incumbent is the backup Safety Coordinator for Highlands DOH.  The backup Safety Coordinator is responsible for conducting safety inspections and fire drills at Highlands DOH sites according to policy. Develop and maintain safety and loss prevention plan, policies, and procedures when the Safety Coordinator is unavailable.

This position is the DOH-Highlands IT Disaster Recovery Coordinator and is responsible for planning and directing the detailed information technology activities before, during, and after a disaster.

Ensures the standard implementation of policies, procedures, and systems operations with local computer support personnel. Conducts audits to evaluate the effectiveness and efficiency of data and voice systems.

Represents DOH-Highlands County in areas concerning the Information Technology Department, through participation with agencies from state, county, and municipalities, and community agencies and businesses.  Attends and participates in department professional and managerial conferences and meetings.

Performs other related duties as required in the support of the Agency’s vision and mission.

Knowledge, skills, and abilities, including utilization of equipment, required for the position:

Statutes, and Rules and Regulations that pertain to the programs. Knowledge of the strategic management process, business, personnel and confidentiality rules and guidelines.  Knowledge of the methods of data collection and analysis; Knowledge of basic management principles and practices; Knowledge of collection, evaluating and analyzing data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operation and management practices; Knowledge to utilize problem-solving technique.

Skills: Use of equipment and supplies related to the position.  Ability to:  Lead People: Motivate, provide constructive feedback, positive recognition, and organize activities to improve the team skills and performance.  Manage Processes: Integrate and effectively utilize all components of the strategic planning process to help DOH achieve its vision. Appropriately assesses and allocates resources (financial, human, equipment, and supplies) develop, implement, and evaluate business plans. Human Relations: Work with others in a professional, considerate, and helpful manner. Projects a positive image of DOH and self.  Initiative: Be self-confident, motivated, and enthusiastic drive to perform current job duties and undertake duties of greater responsibility.  Responsive to Direction: Take and give direction; accept and deliver constructive criticism; and respond and implement suggestions for improvement.

Flexibility: Accommodate changing situations or plans for satisfactory performance of the job. Able to change easily from one task to another. Technology: Navigate the Internet, use office suite and assorted software, and use of technology equipment.  Communication (Oral & Written): Takes the initiative to communicate accurate, up-to-date plans and information to subordinates, peers, and management. Expresses thoughts clearly, both verbally and in writing. Listens and understands the views of others.  Creative Thinking: Develops new insights into situations and applies innovative solutions to make organizational improvements; designs and implements new or cutting-edge programs/processes.  Team Building: Inspires, motivates, and guides others toward goal accomplishments. Consistently develops and sustains cooperative working relationships. Encourages and facilitates cooperation within the organization and with customer groups, fosters commitment, team spirit, pride, trust. Develops leadership in others through coaching, mentoring, rewarding and guiding employees.  Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, cooperation, concern, and politeness to others; relates well to different people from varied backgrounds and different situations. Customer Service: Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing excellence in products and services. Time Management: Manages a variety of responsibilities in a timely, efficient manner and can prioritize tasks.

Qualifications:

Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite): Incumbent must possess a valid Florida Driver License or the ability to obtain one prior to hire. A bachelor’s degree from an accredited college or university.

Other job-related requirements for this position:

Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency.  Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.

Ability to reach, pull, and lift a minimum of 25 pounds.

Ability to accurately perform data entry.

Skill in Microsoft Office Software (Word, Excel, PowerPoint and Outlook) and computer navigation.

Working hours: (A) Daily from 8:00 am to 5:00pm Monday through Friday (B) Total hours in workweek 40 (C) Explain any variation in work (split shift, rotation, etc.).  The incumbent will be expected to travel to different sites.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement

Where You Will Work:

Florida Department of Health, Highlands County

7205 S George Blvd

Sebring, FL 33875

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions.

(For more information, please click www.myfrs.com).

• Flexible Spending Accounts.
• Tuition waivers.
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check. 

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans, and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.