STAFF ASSISTANT - 64060111
Requisition No: 854638
Agency: Department of Health
Working Title: STAFF ASSISTANT - 64060111
Pay Plan: Career Service
Position Number: 64060111
Salary: $ 33,000 - $ 36,000
Posting Closing Date: 06/22/2025
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Your Specific Responsibilities:
This is a highly responsible position that coordinates the facilities operation under the direction of the FINANCE AND ACCOUNTING MANAGER This position performs duties and responsibilities of overseeing building maintenance for two (2) sites for the Florida Department of Health in Hernando County (FDOH - Hernando), overseeing and providing the maintenance, repairs, and security and assists with the policies and procedures governing same. Responsible for monitoring, tracking and accountability of inventory for all equipment, cars, etc. surplus of equipment. Requires independent judgment and decision making.
Serves in coordination with the Facilities Services Specialist as a liaison with the Hernando County facilities and vendors that provide services at both facilities. Coordinates with County maintenance crews and contractors/vendors for all necessary installations, repairs, emergency repairs, and maintenance for both facilities. In coordination with the Facilities Services Specialist, performs maintenance and security of the Spring Hill and Brooksville facilities during and after hours. Services in on-call/subject to call status for building security for after hours and weekends, responds to calls for both offices. Ensures building maintenance, small repairs, security and inventory are in working order, and also in compliance with mandates, needs and the policies and procedures governing each area. Provides authorized staff with required access to facilities and maintains security for same. Assists in keeping outside premises neat, clean, and orderly. Assists with property tracking and inventory. Assists with maintenance of pool vehicles. Assists with transport of medications, client records, reports, supplies, equipment, etc. as requested and needed to various departments and agencies.
Work in collaboration with the DOH-Hernando Preparedness Planner and under direction from the Health Officer for compliance with DOH-Hernando’s public health preparedness program. Ensures the maintenance of county-level plans that meet regional and state requirements. Coordinates planning efforts of county community partners including hospitals, emergency management, EMS, private health care and other governmental and non-governmental organizations. Ensures the maintenance of all planning documents related to emergency operations (all hazards) for DOH - Hernando. Identifies shortfalls and gaps in equipment, personnel, and response capabilities. Ensures that county-level Health Everbridge activities are developed, implemented, and exercised as related to planning, preparedness, and response. Coordinates Health and Medical response activities per the county comprehensive emergency management plan (CEMP). Assists the Preparedness Planner with coordination of ESF8 communities liaison among the private medical community, public health entities, governmental and non-governmental agencies. Supports Hernando’s Health and Medical Consortium including, but not limited to, providing meeting assistance, identifying speakers. Works collaboratively with Hernando County Emergency Management. Provides community and partner trainings on preparedness related topics as requested. Maintains active communication with other agencies and attends meetings as needed and appropriate. Participates in training programs, educational conferences and keeps informed and up to date on preparedness issues. Participates in and provides information for quality improvement, evaluation and agency accreditation as needed.
Attend all meetings, manage functional group actions and projects, and provide suggestions and feedback to management as well as new hire onboarding/orientation. The safety coordinator controls and maintains all employee accident and injury records. Reports that contain confidential information are maintained in a locked file cabinet.
Required Knowledge, Skills, and Abilities:
- Knowledge of methods of compiling, organizing and analyzing data.
- Ability to develop and implement safety, security and energy conservation programs.
- Ability to locate and negotiate sites for facilities.
- Ability to secure appraisals of properties.
- Ability to plan, organize and coordinate work activities.
- Ability to collect and analyze statistical data.
- Ability to draw up lease agreements.
- Ability to communicate effectively.
- Ability to establish and maintain effective working relationships with others.
Minimum Qualifications
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High school diploma or equivalent (higher education preferred).
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Previous work in facilities management, building maintenance, security, or inventory tracking.
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Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams) and familiarity with record-keeping systems.
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The ability to learn and understand county-level emergency management plans, ESF8 (Health & Medical Services), and compliance protocols is essential for this role. You don't need prior expertise, but you should be willing to develop knowledge
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Ability to coordinate with contractors, vendors, and county officials, while maintaining clear documentation and reporting.
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Willingness to transport records, supplies, and equipment between locations.
Preferred Qualifications
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Background in data entry, maintaining confidential records, and inventory tracking.
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Knowledge of building safety regulations and security protocols.
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
7551 Forest Oaks Boulevard Spring Hill, FL 34606
300 S Main Street Brooksville, FL 34601
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
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Annual and Sick Leave benefits;
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Nine paid holidays and one Personal Holiday each year;
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State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
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Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com);
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Flexible Spending Accounts.
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Tuition waivers.
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And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
SPRING HILL, FL, US, 34606 BROOKSVILLE, FL, US, 34601
Nearest Major Market: Tampa