Military Records Specialist

Requisition No: 870132 

Agency: Military Affairs

Working Title: Military Records Specialist

 Pay Plan: Career Service

Position Number: 62000044 

Salary:  $38,000.00 

Posting Closing Date: 03/11/2026 

Total Compensation Estimator Tool

Department of Military Affairs

*** OPEN COMPETITIVE***

APPLICATION DEADLINE: 11:59 p.m. on closing date

VACANCY # 62000044

WORK LOCATION: ST. AUGUSTINE, FL

ABOUT THE DEPARTMENT OF MILITARY AFFAIRS (DMA)

The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida.

OUR BENEFITS INCLUDE:

• Health Insurance
• Life Insurance
• Dental, Vision and Supplemental Insurance     
• Retirement Benefits   
• Vacation and Sick Leave
• Paid Holidays
• Opportunities for Career Advancement
• Tuition Waiver for Public College Courses
• Training Opportunities
• For benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com

CONDITIONS OF EMPLOYMENT:

1. New employees of the Department of Military Affairs will be required to pass a pre-employment drug screening.
2. New employees of the Department of Military Affairs are required to participate in a direct deposit/electronic transfer program. 
3. The Department of Military Affairs is paid on a monthly basis.
4. As a CANDIDATE, you may be required to provide documentation (i.e., High School Diploma or Equivalency, College Transcripts, ETC.) to verify meeting these Minimum Qualifications.

*NOTE*

To be considered for this position, application must be fully completed, your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process and clearly stated within the employment history.   

MINIMUM REQUIREMENTS:

• A High School Diploma or equivalent; AND
• Three (3) years of professional administrative experience or related field.
• Education may substitute for experience on a year-for-year basis.

DUTIES AND RESPONSIBILITIES:

• Process Federal Applications for Retired Pay. Verifies retirement source documents. Computes retirement points. Prepares all retirement application documents. Corresponds with soldiers and their spouse to insure proper submission of application. Schedules and conducts personal retirement interviews with retired or retiring soldiers and their spouses. Verify and compute any supplemental points.
• Prepares Statements of Service by verifying/reviewing retirement source documents. Updates service and retirement points Prepares and forwards documentation to requestors/soldiers/units of assignment.
• Process Twenty-Year Letters and update the RPAM system by corresponding with the soldiers, subordinate units and higher military agencies to verify retirement source documents. Compute service and retirement points. Issue Twenty-Year Letters, counsel soldiers and their spouses on their election for Survivor Benefit Elections Forms to insure correct and accurate completion and forward documents to the Human Resources Command in Ft. Knox, KY.
• Program Manager for the 30 Year Florida Army/Air National Guard Retirement Pay Program. Verifies that the soldier has 30 years of Florida service. Corresponds with soldier to insure proper submission of application. Advises Department Heads on issues relating to the 30 Year Florida Guard Retirement Program.
• Processes request for verification of service by reviewing retirement source documents for accuracy and completeness. Submits request for retirement documentation to AR-PERCOM, State Adjutant General offices and any other higher military agencies that maintain retirement point documentation. Updates the RPAM System. Corresponds with requestor/Soldier’s unit of assignment.
• Works transaction listing for RPAS when Training NCO is not available. Logs out each new accession record in IPPSA. Queries IPPSA for accuracy of new information. Keys 20 Year status Survivor Benefit Election and retirement year ending date changes in IPPSA.

KNOWLEDGE, SKILLS, AND ABILITIES: 

• Knowledge of Florida Statues and Federal Laws governing records management and records disposal
• Knowledge of administrative principles and techniques of effective communication.
• Knowledge of the methods for organizing and presenting data
• Ability to utilize problem-solving techniques.
• Ability to prepare reports.
• Ability to make decisions in a timely manner.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Knowledge of operation and basic maintenance for fa, microfilm reader/printer.
• Knowledge of Windows NT operating system and data bases, computers and scanners.
• Knowledge of general office procedures and Privacy Act.
• Ability to work independently.
• Ability to lift and carry 10 lbs.

SPECIAL REMINDERS:

The State of Florida and The Department of Military Affairs participate in the E-Verify program. Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

The Department of Military Affairs values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  All documentation is due by the close of the vacancy announcement. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.