Requisition No: 841377 

Agency: School for the Deaf & Blind

Working Title: PURCHASING ANALYST (Commonly referred to as the Agency Contract Administrator) - 48008566 1 1

 Pay Plan: Career Service

Position Number: 48008566 

Salary:  $47,454.94 - $54,954.94 

Posting Closing Date: 12/02/2024 

Total Compensation Estimator Tool

Florida School for the Deaf and the Blind (FSDB)

PURCHASING ANALYST (Commonly referred to as the Agency Contract Administrator)

(Career Service)

Position Number 48008566

Department: Purchasing

Who are we?

FSDB is a state public school available at no cost to eligible pre-K and K-12 students who are deaf/hard of hearing, blind/visually impaired or deafblind, including boarding and transportation services. FSDB is nationally recognized for its comprehensive educational services, designed for the unique communication and accessibility needs of students. FSDB also provides educational outreach programs for children ages 0-5 and their families. The FSDB experience provides students with the edge to do more, be more, and achieve more.

How you will make an impact

The incumbent of this position acts as the Agency's Contract Administrator, pursuant to Florida Statute, F.S., Sec. 287.057(15). This position has been deemed by the Administrator and/or President to have a high level of responsibility.

• Analyzes proposed procurement of bulk commodities, major equipment, and personal services for construction, repairs and maintenance, and general services to determine method of procurement and makes recommendation to the Director of Purchasing (Director). Meets with procurement stakeholders to understand and develop procurement documents. Analyzes requests for contract renewals, activations, authorizations, change orders and amendments to determine appropriateness of same and recommends courses of action to Director. Meets with, or coordinates, renewals, et al., with procurement stakeholders. Redacts all original contract documents and sends to accounting for FACTS entry. Reviews all contract files for compliance with statutory authority and rules.
• Oversees all competitive procurement processes. Prepares all contract documents including construction and other. Prepares bid documents for contracts in accordance with Florida Statutes and Florida Administrative Code. Posts advertisements as required.  Administers pre-bid conferences and bid openings. Contacts contractors and coordinates all negotiations for renewals and modifications.  Attends and assists in planning construction meetings to negotiate Guarantee Maximum Price (GMP). Line audits the GMP and agrees to the terms. Assists Facilities Department in the development of contract specifications, assists in resolving problems, assists in developing competitive bid/proposal packages, creates required legal ads and distributes bids/proposals to qualified responders. Coordinates all negotiations for services and merchandise. Provides contract negotiation support as required in accordance with Florida Certified Contract Negotiator (FCCN) standards, maintains certification as FCCN.
• Maintains a complete file on all competitively procured contracts from advertising through close-out, including solicitation/selection documentation, the contracts themselves, amendments, change orders, and certificates of completion. Prepares construction contract procurement reports and reviews status of open contracts and their budgets. Acts as liaison with Accounting Department and all departments' Contract Managers to ensure accurate and timely processing of pay applications and invoices.  Researches and makes recommendations regarding changes to departmental procedures for procurement of construction and other services, processing service contracts, etc., to the Director. Conducts procurement training sessions with Facilities' Contract Managers. Research’s procurement problems. Searches and plans for areas of cost improvement. Responsible for managing the Florida Certified Contract Manager (FCCM) training. Report the status monthly to the staff members due within three months of being due, as well as their supervisor and the Director. Monitors training and maintains compliance with the law, ensuring it is completely in a timely fashion.  Manage and update database regularly.
• Reviews all existing commodity, construction, maintenance and repair, and other contracts, as well as supporting documentation (as required) for completeness and accuracy. Maintains a database of contracts. Creates and maintains a document to be used as a resource to maintain transparency and meet audit compliance.
• Responsible for development and maintenance of the Audit Compliance and Fund Management tools. Acts as a resource throughout FSDB to document policies/procedures while maintaining a controlled environment and a transparent selection of vendors.
• Other duties, as assigned

Knowledge, Skills, and Abilities

• Ability to complete contract managers training pursuant to Sec. 215.971(2) and Sec. 287.057(14)(a) and (b), F.S, and apply knowledge gained; Knowledge of cost/benefit analysis procedures pursuant to Sec. 216.3475, F.S.;
• Knowledge of computer operations and software applications related to contracts and budgets;
• Knowledge of terminology and procedures used in purchasing and contracting, including construction contracting terminology;
• Knowledge of preparation of all purchasing documentations and authorized contracting forms;
• Ability to establish and maintain effective working relationships with others;
• Ability to collect, compile and analyze data for administrative use;
• Ability to think and analyze critically;
• Ability to prepare reports;
• Ability to understand and apply statutes, rules, regulations, policies and written procedures;
• Knowledge of principles and techniques of effective verbal and written communications;
• Ability to plan, coordinate and organize work assignments;
• Ability to communicate with outside attorneys in development, review and interpretation of contract language;
• Ability to utilize and apply problem solving techniques;
• Ability to meet with the public and internal stakeholders in a tactful and courteous manner;
• Ability to perform basic mathematical calculations; Ability to work independently;
• Ability to complete training and administer skills acquired during CPR;  
• Ability to attain sign language proficiency level in accordance with FSDB O.P.P.1.24.

Qualifications

A bachelor's degree from an accredited college or university with four courses in business and four years of professional purchasing or procurement experience; two years of which must have been professional public purchasing experience

OR a master's degree from an accredited college or university with major course of study in business and two years of experience as described above, one year of which must have been professional public purchasing experience

OR possession of a Certified Professional Public Buyer Certificate or Certified Purchasing Manager Certificate can substitute for one year of the non-public sector purchasing or procurement experience

OR possession of a Certified Public Purchasing Officer Certificate can substitute for two years of the non-public sector purchasing or procurement experience.

OR professional or nonprofessional procurement experience as described above can substitute on a year-for-year basis for the required college education.

Sign Language Requirements

Applicants who are selected for hire will be encouraged to learn sign language.

Please note: The Florida School for the Deaf and the Blind provides education to acquire sign language skills.

Hiring Salary Range: 12 month position: $47,454.94 - $54,954.94 annually. This range is inclusive of verified experience and education

Hours: Monday – Friday (at least 80 hours biweekly)

Vision

FSDB will prepare each student for a lifetime of success.

Mission

The mission of FSDB is to utilize all available talent, energy, and resources to provide free appropriate public education for eligible sensory impaired students of Florida. As a school of academic excellence, the school shall strive to provide students an opportunity to access education services in caring, safe, unique learning environment to prepare them to be literate, employable, and independent lifelong learners. The school shall provide outreach services that include collaboration with district school boards and shall encourage input from students, staff, parents, and the community. As a diverse organization, the school shall foster respect and understanding for each individual. (Section 1002.36, Florida Statutes)

Values

Integrity & Respect – The FSDB community is a cohesive group that serves with honor, care, kindness and responsibility.

Safety & Security – The FSDB community is committed to the protection and well-being of stakeholders.

Innovation – The FSDB community welcomes change and embraces a continuous improvement mindset to encourage new methods to solve problems and foster creativity and growth.

Trust – The FSDB community is committed to high quality services and accountability through honest, reliable and consistent actions.

Our benefits include:

• Automatic enrollment into the Florida Retirement System.
• Medical insurance coverage is $90 per pay period for family coverage; $25 per pay period for employee only.
• Life insurance $25,000 is provided by the state at no cost to you for all FTE positions. Employees may purchase additional coverage.
• Low-cost supplemental benefit packages that include dental, vision, and much more.
• Professional development opportunities and ability to learn American Sign Language on campus at no cost.
• Tuition waiver program – earn up to 6 credit hours per semester at state universities.
• Biweekly accrual up to four (4) hours of sick leave and annual leave.
• Nine paid holidays and one Personal Holiday each year.

How You Will Grow

FSDB provides staff members with opportunities to grow professionally, enhancing their ability to support students' growth. School- and state-required training and skills development is offered both online and in-person for academic and non-academic staff members.

TO APPLY: 

Applications accepted through People First only.

An attached resume is not a substitute for the information required on the application. It is the responsibility of all applicants to keep their application current.

All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.

To access additional information please log on to https://jobs.myflorida.com/joblist.html and in Keywords enter 48008566

Take this opportunity to make a difference in a student’s life and become part of a great School. Apply today!

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.