Publications Production Specialist II

Requisition No: 876834 

Agency: Military Affairs

Working Title: Publications Production Specialist II

 Pay Plan: Career Service

Position Number: 62000007 

Salary:  $37,412.96 

Posting Closing Date: 06/08/2026 

Total Compensation Estimator Tool

Department of Military Affairs

*** INTERNAL AGENCY***

APPLICATION DEADLINE: 11:59 p.m. on closing date

VACANCY # 62000007

WORK LOCATION: St. Augustine, FL

ABOUT THE DEPARTMENT OF MILITARY AFFAIRS (DMA)

The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida.

OUR BENEFITS INCLUDE:

• Health Insurance
• Life Insurance
• Dental, Vision and Supplemental Insurance     
• Retirement Benefits   
• Vacation and Sick Leave
• Paid Holidays
• Opportunities for Career Advancement
• Tuition Waiver for Public College Courses
• Training Opportunities
• For benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com

CONDITIONS OF EMPLOYMENT:

1. New employees of the Department of Military Affairs will be required to pass a pre-employment drug screening.
2. New employees of the Department of Military Affairs are required to participate in a direct deposit/electronic transfer program. 
3. The Department of Military Affairs is paid on a monthly basis.
4. As a CANDIDATE, you may be required to provide documentation (i.e., High School Diploma or Equivalency, College Transcripts, ETC.) to verify meeting these Minimum Qualifications.

*NOTE*

To be considered for this position, application must be fully completed, your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process and clearly stated within the employment history.   

MINIMUM REQUIREMENTS:

• A High School Diploma or equivalent; AND
• Three (3) years of professional, administrative full-time-equivalent experience.
• Education may substitute for experience on a year-for-year basis.

PREFERRED QUALIFICATIONS:

• One (1) year of mailroom experience; OR
• One (1) year of publishing experience.

DUTIES AND RESPONSIBILITIES:

• Assists customers with configuring print projects in order to ensure the highest level printing products to all FLARNG members.  Distributes print request and ensures print log is maintained.  Maintains communication with requestors on print jobs and assists with creating forms or documents if needed by customers. 
• As the publications manager for the State of Florida, process all DA-12 forms and assists customers who may have issues with publications.  Maintains oversight of publications, FLARNG publications library, and management of FLARNG publications accounts.  Completes the quarterly Installation Status Reports (ISR).  Orders publications and/or forms when requested by FLARNG units.
• Serves as alternate for records management operations.  Provides general assistance with Army Records Information Management System (ARIMS) and provides support to customers and team members as required; assists FLARNG customers with development and maintenance of unit record archives; assists with design and development of FNG forms and maintenance of FLARNG SharePoint site. 
• Serves as alternate for mail operations.  Maintains daily mail runs; receives packages; assists with customers coming to pick up mail or packages; assists with packages that need to go to UPS or USPS; sorts mail that comes from various vendors such as UPS, USPS, FEDEX, or inter office mail.  Assists FLARNG customers with online postal accounts and provides technical assistance and guidance to new online postal users.  Produces installation status reports, enters data into the ISR website monthly, and prepares reports on a quarterly and annual basis.

KNOWLEDGE, SKILLS, AND ABILITIES: 

• Knowledge of office automation operations and equipment.
• Knowledge of letter, report, and tabular formats.
• Knowledge of office procedures.
• Knowledge of data processing equipment, operations, procedures, and workflow.
• Knowledge of basic terminology and procedures in the areas of data processing and computer programming.
• Knowledge of Microsoft Windows, Adobe Photoshop, Adobe Dreamweaver, Adobe In Design, Adobe Illustrator, PowerPoint, Excel, and the internet.
• Knowledge of basic mathematics.
• Skill in operating a variety of printing equipment and multi-functional devices.
• Ability to interpret and respond to computer & copier error messages.
• Ability to detect data processing equipment malfunctions.
• Ability to perform mathematical calculations.
• Ability to communicate technical data processing information effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to install, troubleshoot and maintain office automation equipment.
• Knowledge of distributed processing operations, procedures, and equipment.
• Knowledge of problem solving techniques.
• Knowledge of computers and software.
• Ability to process information logically and solve problems.
• Ability to develop training related to Microsoft products and other software products peculiar to the Florida National Guard.
• Ability to communicate effectively.
• Ability to plan, organize and coordinate work assignments.

SPECIAL REMINDERS:

The State of Florida and The Department of Military Affairs participate in the E-Verify program. Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

The Department of Military Affairs values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  All documentation is due by the close of the vacancy announcement. 

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.