Purchasing Specialist

Requisition No: 865776 

Agency: Military Affairs

Working Title: Purchasing Specialist

 Pay Plan: Career Service

Position Number: 62000473 

Salary:  $43,632.68 

Posting Closing Date: 12/07/2025 

Total Compensation Estimator Tool

Department of Military Affairs

*** OPEN COMPETITIVE***

APPLICATION DEADLINE: 11:59 p.m. on closing date

VACANCY # 62000473

WORK LOCATION: ST. AUGUSTINE, FL

ABOUT THE DEPARTMENT OF MILITARY AFFAIRS (DMA)

The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida.

OUR BENEFITS INCLUDE:

• Health Insurance
• Life Insurance
• Dental, Vision and Supplemental Insurance     
• Retirement Benefits   
• Vacation and Sick Leave
• Paid Holidays
• Opportunities for Career Advancement
• Tuition Waiver for Public College Courses
• Training Opportunities
• For benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com

CONDITIONS OF EMPLOYMENT:

1. New employees of the Department of Military Affairs will be required to pass a pre-employment drug screening.
2. New employees of the Department of Military Affairs are required to participate in a direct deposit/electronic transfer program. 
3. The Department of Military Affairs is paid on a monthly basis.
4. As a CANDIDATE, you may be required to provide documentation (i.e., High School Diploma or Equivalency, College Transcripts, ETC.) to verify meeting these Minimum Qualifications.

*NOTE*

To be considered for this position, application must be fully completed, your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process and clearly stated within the employment history.   

MINIMUM REQUIREMENTS:

• A High School Diploma or equivalent; AND
• Five (5) years of professional, full-time-equivalent experience in Purchasing, Accounting, Finance, or related field.
• Education may substitute for experience on a year-for-year basis.

DUTIES AND RESPONSIBILITIES:

• Responsible for initiating Florida State Guard (FSG) and State Active Duty (SAD) missions. Purchase Requests in My Florida Market Place (MFMP).  The review will consist of proper coding, proper authorization for the commodity/service, compliance with statute/administrative code and conferring with departments to determine unusual commodity needs in terms of quality, quantity, and type of equipment. Ensure items requested are received in MFMP and paperwork forwarded to the finance office for timely payment.
• Responsible for FSG and SAD in soliciting commodities/services utilizing the State of Florida Purchasing Card system. This includes conferring with departments to determine unusual commodity needs in terms of quality, quantity, and type of equipment, vendor selection, and coordination of purchase, method of delivery and invoice reconciliation and submission for payment. Ensure credit card receipts are sent to accounting within the ten days of time of charge. Process invoices for recurring accounts and maintain spreadsheets keeping accounts current.

• Maintain and support office operation and administrative activities as required.
• Process correspondence and information in a timely manner.
• Provide customer service to all personnel.
• Support the Department of Military Affairs with all purchasing responsibilities.

KNOWLEDGE, SKILLS, AND ABILITIES: 

• Knowledge of the principles and practices of purchasing.
• Knowledge of pertinent state guidance regarding payments.
• Knowledge of automated methods of project management.
• Knowledge experience relating project status to corresponding contracting actions.
• Skills in initiating and executing contracts from award through close-out.
• Ability to coordinate with key staff to determine status of contract.
• Ability to maintain filing systems.
• Ability to monitor multiple contracts concurrently.
• Ability to maintain timely and accurate contract and account balances.
• Ability to apply rules, regulations, policies, and procedures relating to the purchasing process.
• Ability to plan, organize and coordinate work activities.
• Ability to utilize problem-solving techniques.
• Ability to maintain purchasing records.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

SPECIAL REMINDERS:

The State of Florida and The Department of Military Affairs participate in the E-Verify program. Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

The Department of Military Affairs values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  All documentation is due by the close of the vacancy announcement. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.