RECORDS TECHNICIAN - 64085741

Requisition No: 876651 

Agency: Department of Health

Working Title: RECORDS TECHNICIAN - 64085741

 Pay Plan: Career Service

Position Number: 64085741 

Salary:  $38,000.00 - $42,000.00 

Posting Closing Date: 05/31/2026 

Total Compensation Estimator Tool

Open Competitive

Your Specific Responsibilities:

The Florida Department of Health in St. Johns County (FDOH-SJC) is part of a statewide public health system.

Our Mission- To protect, promote and improve the health of all in Florida through integrated stat, county, and community efforts.

Our Vision – To be the Healthiest State in the Nation

Our Values – Innovation, Collaboration, Accountability, Responsiveness, Excellence (ICARE)

This is a highly responsible office position serving as a Deputy Registrar in the Vital Statistics office of FDOH-St. Johns based on state and local codes.

This position is responsible for activities related to the Vital Statistics Program.  These activities include but are not limited to:

• Reviewing records for completeness, accuracy and duplicate entries prior to filing
• Preparing vital records’ certifications in response to public requests
• Issuing birth and death certificates
• Supporting enforcement of state laws governing vital records registration
• Reviewing, maintaining and reconciling required safety paper logs for all certificates issued
• Monitoring the Electronic Death Registration System (EDRS) records for deaths occurring in St. Johns County to ensure timely filing
• Issuing burial transit permits for dispositions within the county
• Reviewing daily reports that include but are not limited to missing, duplicate and safety paper usage
• Collecting fees for certified copies of certificates
• Remaining accountable and ensuring the security of Vital Statistics Security Paper
• Maintaining operational readiness to manage office functions in the absence of the Chief Deputy Registrar
• Following up on late and pending death records.
• Evaluating cause-of-death entries for potential Medical Examiner jurisdiction
• Monitoring and enforcing filing timelines for all vital records
• Attending required trainings, meetings and conference calls
• Providing training and guidance to midwives and funeral directors on proper record preparation and filing
• Developing and maintaining working relationships with community partners
• Vitals Training completed within six months of hire date

This position is responsible for activities related to vital statistics and the County Tax Collectors office.  These activities include but are not limited to:

• Monitoring office activities within the county and maintaining working relationships with staff
• Collecting and auditing Tax Collector paper applications to ensure accurate entry into the E-Vitals system and eligibility compliance
• Visiting Tax Collector sites for assistance as requested by supervisor

Performs other duties as assigned.

Required Knowledge, Skills, and Abilities:

Knowledge, skills and abilities, including utilization of equipment, required for the position:

• Knowledge of the principles and techniques of effective communication
• Knowledge of office procedures and practices
• Must have basic computer ability to adequately utilize a computer
• Must have a basic ability to work with numbers accurately
• Must be physically able to lift up to 20 lbs., bending, stooping or squatting, and considerable walking.
• Ability to handle restricted and confidential information in a professional manner and maintain the information as such
• Knowledge of E-Vitals, FL Statutes pertaining to Birth and Death Certificates

Qualifications:

Minimum:

Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite): FL Driver’s License

Other job-related requirements for this position: Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, manmade or natural.

Working hours: (A) Daily from 8:00 to 5:00 (B) Total hours in workweek 40 (C) Explain any variation in work (split shift, rotation, etc.) This position requires daily in office or field work

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

ST Johns County Health Department

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.