STAFF ASSISTANT - (DEAF MIDDLE SCHOOL) 48008468

Requisition No: 837622 

Agency: School for the Deaf & Blind

Working Title: STAFF ASSISTANT - (DEAF MIDDLE SCHOOL) 48008468

 Pay Plan: Career Service

Position Number: 48008468 

Salary:  $34,866.52 - $37,866.52 

Posting Closing Date: 09/27/2024 

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Florida School for the Deaf and the Blind (FSDB)

Staff Assistant (Career Service)

Position Number 48008468

Department: Deaf Middle School

Who are we?

FSDB is a state public school available at no cost to eligible pre-K and K-12 students who are deafor hard of hearing, blind/visually impaired or deafblind, including boarding and transportation services. FSDB is nationally recognized for its comprehensive educational services, designed for the unique communication and accessibility needs of students. FSDB also provides educational outreach programs for children ages 0-5 and their families. The FSDB experience provides students with the edge to do more, be more, and achieve more.

How you will make an impact

The incumbent of this position is responsible for the office management for the Middle School Deaf Department.

• Independently manages and expedites the general office operation of the Middle School Deaf Department, including all confidential materials. Handles telephone/voice mail and email resolving situations when possible or taking messages for others in the building. Interprets telephone calls and messages for deaf staff members and students. Answers intercom and handles situation/answers questions and gets assistance, etc. Acts as receptionist to the Middle School Department.  Assigns fluctuating workloads to the teacher aids, as appropriate. Keeps supervisor's calendar and schedules appointments and conferences with or without prior clearance as necessary. Keeps an accurate computerized daily attendance by period for each student in Skyward. Sorts mail for all staff members. Reads and screens incoming mail for the supervisor, handles some items personally, forwards the remainder to the supervisor with necessary background materials. Takes care of immediate needs of students for minor first aid and obtains assistance for emergencies. Writes passes and sends students to the Health Care Center, Dental Clinic, Related Services or for other appointments. Supervises students, on a short-term basis, who are sent to the office. Assists in locating student when they are late for class and reports reason to supervisor/teachers.

• Types from rough drafts. Composes routine correspondence of a non-technical nature. Prepares Work Orders, Purchase Orders, Print Shop Requisitions, orders to Household, Food Requests, Transportation Requests, Agency Fund Requisitions, general instructions, the Ratio Report and provides input for the Board Report. Serves as technology liaison for the Middle School department by preparing technology work orders and requests and maintaining a master list of student laptop numbers. Serves as Alternate Departmental Designee for accountability and emergency reporting. Maintains attendance for all Middle School staff. Requests substitute teachers as needed. Independently produces a daily bulletin and the annual Department Handbook.
• Keeps confidential student cum files updated. Conducts periodic audit of supply inventory and print shop supplies and independently orders same. Performs light bookkeeping functions, keeping accurate records, and assist with organization of student field trips. Prepares travel arrangements for staff as necessary. Assists with the preparation of information for presentation of in-service workshops held in the department by the Assistant Principal.
• Keeps supervisor IEP files up to date. Collects and files IEP progress monitoring monthly and quarterly. Prepares weekly grades and documentation for MTSS and team review. Prepares and sends midterm progress updates and report cards after grade approval and review. Maintains supply room and replenishes materials as needed. Assists as needed with Middle School meetings and functions. Supervises work study student in office two days a week as available and assigned. Attends classes and workshops, as offered, to enhance office management skills.
• Performs other related duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of office procedures;
• Ability to operate general office equipment;
• Knowledge of the techniques for handling telephone calls in a courteous and efficient manner and ability to answer routine questions;
• Knowledge of standard business formats and styles for letters and business forms;
• Knowledge of basic filing practices;
• Ability to organize files and other records;
• Knowledge of correct spelling, punctuation and grammar usage;
• Skill in typing, filing and retrieval of information;
• Skills to operate a TTY/Video Phone;
• Skills to operate a keyboard;
• Skills to operate a word processing program;
• Skills to operate a computer and printer;
• Ability to draft and type routine letters, memoranda and other standard business forms in correct format;
• Ability to plan, organize and coordinate work assignments;
• Ability to communicate effectively verbally, in writing and in sign language;
• Ability to establish and maintain effective working relationships with others;
• Ability to attain sign language proficiency level in accordance with FSDB O.P.P.1.24.
• Ability to complete training and administer skills acquired during CPR and CPI.

Qualifications

• Three years of secretarial or clerical work experience.

• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.

• Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.

• A high school diploma or its equivalent can substitute for one year of the required work experience.

Preferred

Ability to use WORD, EXCEL, PowerPoint and other programs to organize data and complete department work. Ability to maintain databases and inventories. Ability to send out notices via various means including letter, email, text, and phone call. Ability to manage the office and converse with students, family members, staff members, and sporting officials and representatives in a helpful and professional manner.

Sign Language Requirements

Applicants who are selected for hire will be required to attain Intermediate proficiency in sign language within four years of hire.

Please note: The Florida School for the Deaf and the Blind provides education to acquire sign language skills.

Hiring Salary Range 12-month position, $34,866.52 - $37,866.52 annually. This range is inclusive of verified experience and education.

Hours Monday – Friday 7:30am to 4:00pm

Vision

FSDB will prepare each student for a lifetime of success.

Mission

The mission of FSDB is to utilize all available talent, energy, and resources to provide free appropriate public education for eligible sensory impaired students of Florida. As a school of academic excellence, the school shall strive to provide students an opportunity to access education services in caring, safe, unique learning environment to prepare them to be literate, employable, and independent lifelong learners. The school shall provide outreach services that include collaboration with district school boards and shall encourage input from students, staff, parents, and the community. As a diverse organization, the school shall foster respect and understanding for each individual. (Section 1002.36, Florida Statutes)

Values

Integrity & Respect – The FSDB community is a cohesive group that serves with honor, care, kindness and responsibility.

Safety & Security – The FSDB community is committed to the protection and well-being of stakeholders.

Innovation – The FSDB community welcomes change and embraces a continuous improvement mindset to encourage new methods to solve problems and foster creativity and growth.

Trust – The FSDB community is committed to high quality services and accountability through honest, reliable and consistent actions.

Our benefits include:

• Automatic enrollment into the Florida Retirement System.
• Medical insurance coverage is $90 per pay period for family coverage; $25 per pay period for employee only.
• Life insurance $25,000 is provided by the state at no cost to you for all FTE positions. Employees may purchase additional coverage.
• Low-cost supplemental benefit packages that include dental, vision, and much more.
• Professional development opportunities and ability to learn American Sign Language on campus at no cost.
• Tuition waiver program – take up to 6 credit hours per semester at state universities.
• Biweekly accrual up to four (4) hours of sick leave and annual leave.
• Nine paid holidays and one Personal Holiday each year.

How You Will Grow

FSDB provides staff members with opportunities to grow professionally, enhancing their ability to support students' growth. School- and state-required training and skills development is offered both online and in-person for academic and non-academic staff members.

Condition of employment

Applicants under consideration for employment at the Florida School for the Deaf and the Blind will be required to complete background investigation.  Fingerprints will be taken and sent to the Florida Department of Law enforcement and the Federal Bureau of Investigation for a background check of your criminal history record(s) at the state and national level.

To apply

Applications accepted through People First only.

An attached resume is not a substitute for the information required on the application. It is the responsibility of all applicants to keep their application current.

All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.

To access additional information please log on to https://jobs.myflorida.com/joblist.html and in Keywords enter 48008468

Take this opportunity to make a difference in a student’s life and become part of a great School. Apply today!

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.