Requisition No: 861183 

Agency: School for the Deaf & Blind

Working Title: STAFF ASSISTANT - (OUTREACH) 48008519

 Pay Plan: Career Service

Position Number: 48008519 

Salary:  $40,456.00- $47,956.00 

Posting Closing Date: 10/02/2025 

Total Compensation Estimator Tool

Florida School for the Deaf and the Blind (FSDB)

Staff Assistant (Career Service)

Position Number 48008519

Department: Outreach  

Who are we?

FSDB is a state public school available at no cost to eligible pre-K and K-12 students who are deaf or hard of hearing, blind/visually impaired or deafblind, including boarding and transportation services. FSDB is nationally recognized for its comprehensive educational services, designed for the unique communication and accessibility needs of students. FSDB also provides educational outreach programs for children ages 0-5 and their families. The FSDB experience provides students with the edge to do more, be more, and achieve more.

How you will make an impact

The incumbent of this position ensures high quality services are provided through FSDB’s early intervention initiatives for the Deaf/Hard of Hearing by directly supporting the Director of Deaf/Hard of Hearing Early Intervention and program staff. Monitor and assist with the implementation of established policies, procedures, and guidelines to ensure compliance with program and administrative requirements. Tasks include administrative tasks, coordination, analysis, and maintenance of records and supporting the Director with projects and tasks as needed.

• Serves as a liaison for the Director of DHH, to include meetings, note taking, correspondence, emails, telephone, and videophone. Ensures staff meetings, trainings, and events have effective communication exchange between all users by scheduling interpreters as needed, acting as a language facilitator as requested, monitoring group conversations for comprehension. Enters data on templates and letterhead for internal and external communications as requested. Attends meetings/workshops as necessary for information exchange. Complete employment verifications and communicate with applicants in the hiring process. Conducts onboarding activities with new hires, as requested. Prepares monthly status updates reports. Coordinate annual quality assurance survey, collect data, and compile reports.
• Completes purchase orders and agency fund requests, as requested. Processes invoices as received. Coordinates receiving of materials and supplies. Coordinates program level mailings and shipments. Tracks and transfers fiscal data into data system. Produces reports, budget spending overviews, and cost calculations upon request.
• Acts as program travel agent for part time staff and FTE staff as requested. Works with Director of DHH EI and staff to organize and execute program trainings, meetings, professional conferences, and exhibits. Prepares travel authorizations. Prepares inter-agency memos as well as staff directory information, lists and reports for approval. Participates in training activities to further own knowledge. Participates in program wide initiatives and events. Conducts travel as needed.
• Works with Placement and Training Specialist to reconcile mileage reports against provider logs. Performs mathematical calculations to ensure accurate computation of mileage reimbursement requests. Acts as timekeeper to reconcile payroll requests and submissions against PeopleFirst data management system. Performs clerical duties to maintain file organization of electronic and printed archives.
• Performs other work related duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of the principles and techniques of effective communication;
• Knowledge of administrative principles and practices;
• Knowledge of the methods of data collection;
• Ability to develop and organize data into logical format for presentation in reports, proposals and other written documents;
• Ability to utilize problem-solving techniques;
• Ability to work independently;
• Ability to plan, organize and coordinate work assignments;
• Knowledge of early intervention terminology concepts related to sensory loss;
• Knowledge of programmatic needs of early intervention;
• Skills in Microsoft 365 Suite, especially in Microsoft Excel and Access;
• Skills in notetaking and typing;
• Ability to maintain records in confidential manner which can be easily retrieved;
• Ability to work well with a team dedicated to statewide services to school personnel and other agency personnel;
• Ability to attain sign language proficiency level in accordance with FSDB O.P.P.1.24.
• Ability to complete training and administer skills acquired during CPR.

Qualifications

• Three years of secretarial or clerical work experience.

• College education from an accredtited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.

• Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.

• A high school diploma or its equivalent can substitute for one year of the required work experience.

Preferred

ASL fluency, Spanish fluency, knowledge of Microsoft Access and Excel

Sign Language Requirements

Applicants who are selected for hire will be required to attain a Survival Plus proficiency in sign language within four years of hire.

Please note: The Florida School for the Deaf and the Blind provides education to acquire sign language skills.

Hiring Salary Range 12-month position, $40,456.00- $47,956.00 annually. This range is inclusive of verified experience and education.

. *Base $40,456.00

Associate degree addl $1500.00

Bachelor’s degree addl $3000.00

Master’s degree addl $4500.00

                               Additional Related and verified Full-time Experience (20-year max) addl $150.00 per year                          

Hours Monday – Friday 8:00am to 4:30pm

Vision

FSDB will prepare each student for a lifetime of success.

Mission

The mission of FSDB is to utilize all available talent, energy, and resources to provide free appropriate public education for eligible sensory impaired students of Florida. As a school of academic excellence, the school shall strive to provide students an opportunity to access education services in caring, safe, unique learning environment to prepare them to be literate, employable, and independent lifelong learners. The school shall provide outreach services that include collaboration with district school boards and shall encourage input from students, staff, parents, and the community. As a diverse organization, the school shall foster respect and understanding for each individual. (Section 1002.36, Florida Statutes)

Values

Integrity & Respect – The FSDB community is a cohesive group that serves with honor, care, kindness and responsibility.

Safety & Security – The FSDB community is committed to the protection and well-being of stakeholders.

Innovation – The FSDB community welcomes change and embraces a continuous improvement mindset to encourage new methods to solve problems and foster creativity and growth.

Trust – The FSDB community is committed to high quality services and accountability through honest, reliable and consistent actions.

Our benefits include:

• Automatic enrollment into the Florida Retirement System.
• Medical insurance coverage is $90 per pay period for family coverage; $25 per pay period for employee only.
• Life insurance $25,000 is provided by the state at no cost to you for all FTE positions. Employees may purchase additional coverage.
• Low-cost supplemental benefit packages that include dental, vision, and much more.
• Professional development opportunities and ability to learn American Sign Language on campus at no cost.
• Tuition waiver program – earn up to 6 credit hours per semester at state universities.
• Biweekly accrual up to four (4) hours of sick leave and annual leave.
• Nine paid holidays and one Personal Holiday each year.

How You Will Grow

FSDB provides staff members with opportunities to grow professionally, enhancing their ability to support students' growth. School- and state-required training and skills development is offered both online and in-person for academic and non-academic staff members.

Condition of employment

Applicants under consideration for employment at the Florida School for the Deaf and the Blind will be required to complete background investigation.  Fingerprints will be taken and sent to the Florida Department of Law enforcement and the Federal Bureau of Investigation for a background check of your criminal history record(s) at the state and national level. FSDB is a drug-free workplace.

To apply

Applications accepted through People First only.

An attached resume is not a substitute for the information required on the application. It is the responsibility of all applicants to keep their application current.

All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.

To access additional information please log on to https://jobs.myflorida.com/joblist.html and in Keywords enter 48008519

Take this opportunity to make a difference in a student’s life and become part of a great School. Apply today!

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.