ADMINISTRATIVE SECRETARY - 64029209

Requisition No: 861081 

Agency: Department of Health

Working Title: ADMINISTRATIVE SECRETARY - 64029209

 Pay Plan: Career Service

Position Number: 64029209 

Salary:  $38,117.04 - $41,928.74 Annually 

Posting Closing Date: 10/05/2025 

Total Compensation Estimator Tool

Your Specific Responsibilities:

Billing/Claims Duties:

• Accurately review, scans, and prepare Health Insurance Claim Form (HCFA), verify current CPT codes and enter data into the database used by the program.
• Maintains information for the program’s databases and various client tracking systems including HMS.
• Assists Accounts Payable to ensure bills/claims generated by PinCHD clinics are processed accurately and timely.
• Reviews HCFA 1500 from services providers for review by supervisor.
• Prepares and electronically sends approved claims for reimbursement to the third-party payer on biweekly basis.
• Communicates with outside providers as needed regarding billing issues.

Program Support Duties:

• Run the EARS Services Report each month for PinCHD providers who are budgeted to conduct services for Breast & Cervical Cancer Early Detection Program. Provide a copy of the report to the Program Manager.
• Run the Client Services Report in HMS at least once a month for outside providers including the mobile bus partners Provide a copy of the report to the Program Manager. 
• Processes travel authorizations and reimbursements per department policy.
• Maintains familiarity and competence with the automated Purchase Requisition System and the My Florida Market Place (MFMP) system.
• Completes the monthly ordering, purchasing and reconciliation of program materials and supplies.
• Maintains appropriate inventory of supplies and materials.
• Receive all orders when delivered 

Reception Duties

• Acts as a receptionist, answer phones, takes messages, keep telephone log, greets and routes visitors and ensures appropriate professional communications.
• Assists with scheduling and confirming appointment for program clients.
• Receives, date stamps and distributes incoming Pony and U.S. Mail to appropriate personnel.
• Ensures outgoing mail is delivered to the mail room each day.

Knowledge, skills and abilities, including utilization of equipment, required for the position:

Required Knowledge, Skills, and Abilities:

• Knowledge and skill in processing medical bills or claims,
• Knowledge and skill using electronic medical records system such as the FDOH Health Management System (HMS),
• Knowledge of principles and processes for providing excellent customer services,
• Knowledge of general office procedure and practices,
• Knowledge and experience using a procurement procedures and method such as the My Florida Market Place (MFMP) system,
• Skill in working effectively with the public,
• Ability to handle telephone calls in a courteous and effective manner,
• Ability to prioritize work and to adjust and identify changing priorities,
• Ability to deal with the public in a tactful and courteous manner

Qualifications:

Minimum:

Incumbent must have a High School Diploma or equivalent. 

Incumbent must hold a valid Florida driver’s license and access to an automobile.

Preferred:

Experience using the FDOH Health Management System (HMS).

Experience using the My Florida Market Place (MFMP) system.

Experience using the Statewide Travel Management System (STMS).

Ability to communicate in Spanish.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

St. Petersburg Health Department located at 205 Dr Martin Luther King Jr. Street North, St. Petersburg, FL  33701

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits,
• Nine paid holidays and one Personal Holiday each year,
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options,
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);

• Flexible Spending Accounts,
• Tuition waivers,
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.