COUNTY HEALTH DEPT FINANCIAL ADMIN-HLTH - 64029109

Requisition No: 860492 

Agency: Department of Health

Working Title: COUNTY HEALTH DEPT FINANCIAL ADMIN-HLTH - 64029109

 Pay Plan: SES

Position Number: 64029109 

Salary:  $85,000-$95,000 annually 

Posting Closing Date: 09/18/2025 

Total Compensation Estimator Tool

CHD Financial Administrator Department of Health in Pinellas County

This position is a high-level position within the Department of Health in Pinellas County which requires independent judgment. The incumbent oversees the Administrative Services Division to include Budget & Finance, General Services, and Vital Statistics, and is a direct report of the County Health Department Director. The incumbent actively participates on the Executive Management Team and is responsible for critical decision making regarding public health issues within the organization, as well as those which impact the community.

Your Specific Responsibilities:

Sets local strategic direction and demonstrates participation and engagement in implementing and maintaining system to monitor division performance as informed by the strategic plan and other performance standards. Ensures Division is represented on Performance Management Council and quality teams with regular attendance and active participation by representatives. Holds routine meetings or communication with division representatives to ensure assignments are completed and objectives and measures are on track. Ensures Division participation in customer and employee satisfaction surveys, with ongoing monitoring of data and corrective action taken when needed. Demonstrates leadership in quality and staff development activities by serving as champion of quality teams, QI projects, and/or other quality efforts.

Budget & Finance:

Oversees Business Manager role, including budget and finance, and serves as support and back up business manager. Plans, directs and coordinates the Financial activities of the Florida Department of Health in Pinellas County. Duties include: Coordinates the preparation of the agency’s annual operating budget of approximately $65,000,000, in accordance with form and content requirements of the county health department’s model contract.  Coordinates the preparation of the Core Contract between the Department of Health and the Pinellas County Board of County Commissioners. Assists the CHD Director in presenting this information to state and county officials as required. Monitors budget and expenditures on a continuous basis; prepares reports to state and county in accordance with contract requirements. Responsible for review and preparation of the annual County User Fee Schedule proposal to the County. Monitors the OCA balance report in FIRS and ensure balances are accurate. Ensures within 60 days of the end of Schedule C Federal OCA grant period that the OCA balance is zero. Ensures by the end of each quarter, State General Revenue and Trust Funds OCA’s have no negative cash balances. Monitors the preparation of the Annual Medicaid Cost Reimbursement Report, in accordance with form and content requirements and ensures it is submitted by November 30, annually. Monitors the preparation of the Spending Plans for current and subsequent fiscal years as requested. Discusses on quarterly basis significant variances with CHD Director and implements any corrective action plan. Ensures spending plan(s) is updated in FIRS for CHD Director to review and approve as per policies and guidelines. Prepares and submits the year end Financials statements for the Agency by the due date annually, Internal Control Questionnaire by April 30, annually and any grant related reports required as per the Funder’s agreement.  Directs all activities relating to fee collections, cash, checks, banking, invoice processing and accountability.

Directly supervises Accounts Payable department; supervises staff responsible for the processing of payments for the CHD, distribution of mail, date stamping of documents received within Finance, acts as the backup liaison between DFS and the CHD. Approves Travel advance payment requests. Acts as backup reviewer for vouchers processed when the AP supervisor is on leave. Ensures encumbrance reports are distributed to Divisions, and follows up when possible errors are identified.

General Services:

Supervises Purchasing department including but no limited to the planning of all major purchases, bids, physical county and state inventories, facility maintenance and improvement, equipment and supplies management in accordance with state and department requirements. Provides purchasing expertise and technical assistance in the preparation of ITNs/ITBs/RFPs by assisting Division Directors with the written specifications for all complex purchases, including vehicles, medical and laboratory services and computer maintenance. Complies with and monitors compliance (when applicable) of the mandatory requirements in section 215.422, F.S. and Chapter 3A-24 of the Florida Administrative Code.

 Vital Statistics:

Oversees the Vital Statistics Office operation to ensure functions related to registering all Pinellas County births and deaths are properly performed.

 Personnel Liaisons:

Oversees the Personnel Liaison Office operation to ensure functions related to in providing guidance and interpretation of DOH policies and procedures for supervisors and staff. Duties include but are not limited to the following: Recruitment,  Classification, on boarding, trainings, timesheet assistance.

Other Duties:

Workforce Development: Assists with Recruitment and Retention by creating a plan for supplemental workforce grant dollars as well as providing strategies for on-going retention for increasing locally approved minimums, addressing hard to fill class vacancies and updating executive management monthly on results.

Serves as contract manager & contract administrator as required by Section 287.057(13), Florida Statutes (F.S.), for Administrative Service Division, in Pinellas County.

Attends applicable available training seminars, conferences, and courses to maintain and enhance ability to perform the above outlined responsibilities and overall financial operations.

Represents the Director at meetings/conferences with state, county, private agency officials and staff as required. Assists the Director in the development of long- and short-range plans for the agency and in planning and implementing of broad administrative policies relating to the activities of the agency, assuring that policies that are developed are consistent with relevant to DOH goals and objectives.

Performs other related duties as assigned.  Completes training as required for position.

Required Knowledge, Skills, and Abilities:

•Ability to supervise and manage people and programs.

•Ability to communicate effectively.

•Ability to effectively work with people, both internally and in community.

•Knowledge of budgetary systems and accounting.

•Skill in computer software programs used to facilitate job duties.

•Ability to use judgment and decision making.

•Ability to use critical thinking.

•Knowledge of management of personnel resources.

•Knowledge of operating budget preparation, short- & long-term cash flow projections, principles and practices of purchasing, contract management, and preparing financial statements.  

•Knowledge of creating and reviewing policies and standard operating procedures

•Knowledge of systems evaluation.

•Knowledge of communication and media.

•Ability to put together trainings and presentations and speak before large groups.

Qualifications:

•At least 5 years’ experience preparing & managing $40m+ operating budgets, preparing cash flow projections.

•At least five years of experience as a supervisor or manager.

•At least 5 years’ experience creating and monitoring service contracts and agreements.

•At least 5 years’ experience with Florida State procurement and purchasing policies and procedures.

•Bachelor’s degree in Financial Management, Business Administration or Accounting or 5 years’ experience in preparing Financial statements.

•Work experience in preparing and reviewing Agency wide policies and procedures

•Driver's License or ability to obtain one within 30 days of hire

•Access to daily, reliable transportation.

Preferred-

•Bachelor’s degree in Financial Management, Business Administration or Accounting

•More than 5 years’ experience working directly in State Budgeting, procurement, accounting & recruitment systems.

•Department of Health Contract Manager certification or Florida Certified Contract Manager (FCCM) certification.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

St. Petersburg Center of the Florida Department of Health in Pinellas County

205 Dr. Martin Luther King Jr St N

St. Petersburg, FL 33701

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.