FISCAL ASSISTANT I - 64058508

Requisition No: 881487 

Agency: Department of Health

Working Title: FISCAL ASSISTANT I - 64058508

 Pay Plan: Career Service

Position Number: 64058508 

Salary:  $34,759.92 Annually 

Posting Closing Date: 08/17/2026 

Total Compensation Estimator Tool

FISCAL ASSISTANT I 

**THIS POSITION IS CURRENTLY BEING RECLASSED TO FISCAL ASSISTANT I**

Open Competitive

This is a highly responsible administrative and professional position in the Finance and Accounting section in the Division of Administrative Services. Acts as initial point of contact with management, staff, outside the agency including state and local officials, public and private agencies and individuals. Serves as a phone operator for finance, directing calls to the correct person or appropriate department.

Receives and distributes the Division of Administrative Services incoming and interoffice mail and packages including invoices, letters and cashier audit paperwork ensuring all financial information is date stamped and distributed to appropriate program or department. Ensure mail is delivered and retrieved from mail room twice a day.

Completes daily check log ensuring all checks and credit card payments are individually tracked, logged and transferred to depositor as established in the Cash Handling Local Operating Procedure 029.

Receive, log and track vendor checks (Warrants) and Electronic Funds Transfer (EFT) ensuring each check or EFT is accurately logged and mailed out to each vendor or contractor including appropriate supporting documentation. Send Explanation of Benefits to selected medical services providers.

Verify vendor addresses with vendor information that the Billing section has, and the claims forms submitted to ensure warrants are mailed to correct address. Ensure supporting documentation sent with the warrant is complete, if necessary, prepare and send memo with the warrant explaining any split payments made for each invoice. Forwards phone and email queries from vendors relating to payments made, such as but not limited to when mailed out, amount of the warrant, etc. to the Accounts Payable Manager.

Assist the Specialty Care billers with payment information, and vendor information in My Florida Market Place/Ariba On Demand (MFMP/AOD) Receives, date stamps, and sorts Specialty Care claims.  Verifies client’s eligibility in county approved system Medicaid systems and Health Management System (HMS) recording services as needed.

Assist Accounts Receivable section in posting payments in HMS, assists in creating denial and appeal letters.  Assists Specialty Care Providers with payment information when needed.

Forwards phone and email queries from vendors relating to payments made, such as but not limited to when mailed out, amount of the warrant, etc. to the Accounts Payable Manager. Assist Specialty Care billers with payment information, and vendor information in MFMP. 

Serves as the point of contact for Certified Record Management (CRM) for Finance & Accounting including the compiling of records to be sent to storage and retrieve them when required.

Performs other duties as required including serving as back-up of Administrative Services Staff Assistant in maintaining conference room calendar, data entry, phone coverage, supply replenishment and other clerical functions.

At all times, maintain confidential information such as social security numbers, medical documents, and other confidential data in a secure manner.  Respects the confidentiality of personnel-related issues by not discussing with unauthorized staff.  Ensure discussions held between authorized staff cannot be overheard by unauthorized staff.  Reports suspected breaches of security to supervisor immediately. 

Knowledge, skills and abilities, including utilization of equipment, required for the position:

• Knowledge of mathematical principles, and quantitative analysis techniques.
• Knowledge of office procedures and practices.
• Knowledge of administrative and clerical procedures and systems.
• Knowledge of the methods of data collection.
• Knowledge of government regulations, executive orders, agency rules.
• Knowledge of principles and processes for providing customer and personal services including needs assessment techniques, quality service standards, alternative delivery systems, and customer satisfaction evaluation techniques.
• Ability to deal with the public in a tactful and courteous manner.
• Ability to work independently, Ability to plan, organize and coordinate work assignments. 
• Ability to establish and maintain effective working relationships with others. 
• Ability to work with software programs including Word and Excel.
• Ability to inspect and evaluate the quality of products.
• Ability to maintain bookkeeping records and inventories.
• Ability to communicate effectively with others in writing as indicated by the needs of the audience.

Minimum Qualifications:

• • 1 year of experience in Microsoft Office applications (Outlook, Word, Excel)
  • 1 year in an office setting experience
  • Valid Florida's Driver license 

Preferred:

• • 3 or more years in an office setting experience 
  • 3 or more years of experience in Microsoft Office applications
  • 1 year experience in accounts payable (AP) systems, including entering and tracking invoices

Where You Will Work:

Department of Health in St. Petersburg Center:  205 Dr MLK Jr St N, St. Petersburg FL 33701

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.