OPS Administrative Assistant I - 77907759

Requisition No: 867990 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPS Administrative Assistant I - 77907759

 Pay Plan: Temp

Position Number: 77907759 

Salary:  $20 per hour 

Posting Closing Date: 03/23/2026 

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FWC Fish and Wildlife Research Institute

Ecosystem Assessment and Restoration Section

Administrative Assistant I – OPS Position

$20 per hour

100 8th Ave SE

St. Petersburg, FL

Fish and Wildlife Research Institute – EAR

Administrative Assistant I – OPS 77901153

St. Petersburg, Florida - $20 per hour

Our organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself.  The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

The Ecosystem Assessment & Restoration (EAR) Section of the Fish and Wildlife Research Institute (FWRI), invites applications for a full-time Administrative Assistant I to join the section’s admin support team. The EAR Section is responsible for monitoring and investigating harmful algal blooms such as Florida Red Tide; collecting and analyzing habitat and species data for terrestrial, freshwater, and marine habitats; and surveilling and responding to fish and wildlife disease outbreaks.

Minimum Qualifications:

2 years of professional, direct experience in an administrative support position. An associate’s degree from an accredited college or university and one year of administrative experience; or a bachelor's degree from an accredited college or university can substitute for the required experience.

Preferred Qualifications: 

Preference may be given to candidates with the following qualifications:

One or more years of working in the State of Florida’s Purchasing Systems (FLAIR, MFMP, Pcard & BoA Works system).

One or more years of experience with Florida’s State Travel Management System.

One or more years managing vehicle or vessel use logs.

Requirements:
Employment in this position is contingent upon a satisfactory Level 1 background check at no cost to the candidate. 
 

To be considered for this position a Cover Letter and Resume MUST be attached to your PeopleFirst Application. Incomplete applications will not be considered. 

Office hours are from 8:00 A.M. to 5:00 P.M. Eastern Standard Time, Monday through Friday. Not eligible for Telework.

Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application/resume. Information should be provided regarding any gaps in employment.

Position Overview and Responsibilities:

The incumbent will be responsible for providing administrative and clerical support to staff in the Ecosystem Assessment & Restoration Section. The duties include but not limited to:

Act as Works Auditor of State of Florida Purchase Card (PCard) transactions for approximately 70 team members. Ensures adherence to established state policies and agency procedures as well as provides guidance, training, and support to cardholders. 

Process section vehicle milage and maintenance logs for over 50 vehicles and vessels. 

Assist with state purchasing of research materials/supplies, equipment for section programs. Duties to include working with vendors, processing invoices, placing orders, research and utilizing state contracts. Working in MFMP and Flair/PALM systems. Receiving and routing orders purchased as directed. Manage the Harmful Algal Bloom team’s FedEx account. Maintain current knowledge of policies, procedures, and directives and ensure timely implementation within the team.

Provide support for the preparation of travel authorizations and reimbursements for staff. 

Maintain and purge section files according to retention schedules; formulate & recommend policies & procedures to increase efficiency and promote effective communication within the EAR program and the Institute.

Participate in public outreach efforts as appropriate.

Provide other clerical support as needed. 

Knowledge, Skills and Abilities:

Knowledge in using Microsoft Office Word, Excel, Outlook and Adobe Pro
Knowledge of administrative principles and practices.

Possess good customer service, telephone and clerical skills
Ability to communicate effectively both orally and in writing.

Ability to work independently
Ability to utilize problem-solving techniques.

Ability to multi-task, prioritize and meet deadlines 

Ability to prepare correspondence and administrative reports.

Ability to act on changing priorities and responsibilities

Ability to organize and file documents
Ability to establish and maintain effective working relationships with others
Ability to work in a confidential environment. 

High attention to detail and possess strong organizational skills

Why should I apply?

The Benefits of Working for the State of Florida:
*Eligible OPS positions and qualifying applicants may enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions. .

Health Premiums $25.00- Single / $90.00- Family Biweekly

Low Cost $25,000 Life Insurance

OPS FICA Alternative Retirement Plan

On the Job Trainings

Family and Medical Leave Act (FMLA)

For a more complete list of benefits, visit https://www.mybenefits.myflorida.com/.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.