PURCHASING SPECIALIST - 77070401

Requisition No: 838220 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: PURCHASING SPECIALIST - 77070401

 Pay Plan: Career Service

Position Number: 77070401 

Salary:  $1,593.81 Biweekly (including CAD) 

Posting Closing Date: 10/25/2024 

Total Compensation Estimator Tool

FWRI Admin Services/Contracts Office 

Purchasing Specialist – CS Position

$1,593.81 Biweekly (including CAD), $41,439 Annually

100 8th Ave. SE

St. Petersburg, FL 33701

 FWRI Admin Services/Contracts 

Purchasing Specialist - CS  Position #77070401

St. Petersburg, Florida - $41,439 Annually

Our organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy. Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.  Every organization has an identity that is forged not only by what it does, but by how it conducts itself.  The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

Minimum Qualifications:

High school diploma or GED.

Three years’ experience working in an administrative or purchasing field.  An associate’s degree and 1 year experience can substitute for the required experience.   

Preferred Qualifications:  

Preference may be given to candidates with the following qualifications: One or more years of working with State of Florida System MyFloridaMarketPlace/Ariba on Demand/ FACTS and/or FLAIR.

 Requirements:
 Employment in this position is contingent upon a satisfactory Level 1 background check at no cost to the candidate, prior to hire. 
 

Office hours are from 8:00 A.M. to 5:00 P.M. Eastern Standard Time, Monday through Friday. Not eligible for Telework.

Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application/resume.  Information should be provided regarding any gaps in employment.

 
Position Overview and Responsibilities:

The Commission expects its employees to be courteous and respectful while assisting Commission customers and stakeholders, ensuring each encounter is as positive as possible.  Employees should promptly resolve questions or problems relating to the Commission, its programs, and/or fish and wildlife resources.  Employees should seek to gain public support for agency objectives and programs by serving Florida’s citizens in a positive and proactive manner, listening to what the customer wants, and striving to meet their needs.  Employees will explain the reasons for agency actions or decisions when appropriate while communicating a consistent FWC point-of-view. 

Responsible for following the provisions and requirements in Section 215.422, Florida Statutes, related to the Department of Financial Services rules and FWC’s invoice processing and warrant distribution procedures.  Work at FWC is cross-functional, meaning duties may cross division/office lines.  The Commission expects employees to function across FWC’s organizational structure by providing their skills and expertise wherever needed through work on teams or as directed.

Oversee and manage FWRI’s Contracts; this includes but is not limited to Consult, advising, and assisting FWRI staff in preparation of all contracts, amendment packets, modifications, task assignments, and any other documentation related to the contracts required by our agency; ensure and review all contract documents for accuracy and routing; consult with and advise staff on changes and corrections to documents as needed; monitor the contract routing process; and ensure compliance and proper process inform proposal to close-out. (FWRI), additional activities include but are not limited to reviewing compliance with Federal and State funding, regulations, policy, and guidance requirements; evaluating impact; identifying problems; and recommending solutions or appropriate actions regarding contract practices and procedures.

Provide training, assistance, and instruction to FWRI staff regarding contract/grant program management and preparation from submission to close out. Assist and train FWRI staff in monitoring process; tracking reports, deliverables, invoices, and expiration due dates; reviewing the scope of work to ensure all timelines, due dates, payment information, and invoice schedules are accurate and match throughout; and advise staff of procedures for proper invoicing/reporting requirements for compliance to Comptroller rules.

Serve as liaison between FWRI and contractors, agency contracts, legal, and accounting offices. Work closely with FWRI Budget, Grants, and Contract Managers. Ensure budgets are in place and comply with federal, state, and agency guidelines.  

Maintain the current contract list and keep it up to date.

Manage and coordinate records and record disposition on FWRI contracts.  Post and keep current contract information on the SharePoint portal site for all FWRI’s use/access. Advise staff of procedures for proper invoicing and reporting requirements. Review and process invoices for compliance with Comptroller rules.

Participate in public outreach efforts and perform other work related to contract management or as assigned by the supervisor.

Be knowledgeable in using State of Florida (SOF) automated procurement tools, such as the Ariba on Demand, FLAIR accounting system, and FACTS, and have a working knowledge of SOF general procurement systems, rules, policies, and procedures.

Evaluate impact, identify problems, and recommend appropriate action regarding contract practices and procedures. Notify the supervisor of any relevant issues with the contract process as they arise.

Advise staff of procedures for proper invoicing and reporting requirements. Review and process invoices for compliance with Comptroller rules. 

Monitor and assist staff with tracking reports due and contract expiration date.

Knowledge, Skills and Abilities: Knowledge of the basic principles of procurement.  Skill in: performing basic mathematical calculations, oral and written communications, use of a personal computer and spreadsheet and word processing software and demonstrated excellent customer service. Ability to: understand and solve complex problems, interpret and follow complex rules, policies and procedures; show initiative, follow-through and work accurately with details, establish and maintain effective professional relationships; enter, gather and summarize data and prepare written reports. 

Why should I apply?

The Benefits of Working for the State of Florida:
State of Florida employees enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions. State employees also enjoy the option of selecting between the FRS Pension Plan and the FRS Investment Plan for retirement.  As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems.

Health Premiums $25.00- Single / $90.00- Family Biweekly

No Cost $25,000 Life Insurance

Nine Paid State Holidays, One Personal Holiday per year

4 hours Annual Leave and 4 hours Sick Leave accrued Biweekly

Retirement Plan Options

State University and College Tuition Waiver Program

On the Job Trainings

Support for family planning, including paid maternity leave, adoption benefits, Family and Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and paid leave for family and medical responsibilities for eligible employees.

Paid administrative leave for mentoring, volunteering, voting, and other reasons because we understand the importance of giving back to the community.

For a more complete list of benefits, visit https://www.mybenefits.myflorida.com/.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.