STAFF ASSISTANT - 64000530

Requisition No: 856475 

Agency: Department of Health

Working Title: STAFF ASSISTANT - 64000530

 Pay Plan: Career Service

Position Number: 64000530 

Salary:  $38,350 Annually 

Posting Closing Date: 07/16/2025 

Total Compensation Estimator Tool

STAFF ASSISTANT -  INTERNAL CANDIDATES ONLY

Your Specific Responsibilities:

The position provides staff assistance to the Nurse Family Partnership program manager and is responsible to perform functions requiring independent judgment which include the following: Inputs NFP data in a timely and accurate manner into the web-based information system (FLO’) and various other client tracking systems, including HMS. Complies with or assists in compilation of statistical information for special reports. Meet grant goals and objectives, programmatic and funder requirements, and licensure as applicable. Maintains standards and applicable regulations for personnel, medical records management, and programmatic/funder requirements. Maintains confidentiality and adheres to HIPAA regulations. Registers clients into HMS. Perform abuse report checks through FSFN.

Tracks program expenditures for assigned budget and provides periodic report to program manager. Completes ordering and purchasing of supplies via Purchasing and P-Card System. Complies with or monitors the mandatory requirements in Section 215.422, FS, and Chapter 69 1-24 of the FAC for processing goods and invoices. Maintains inventory for supplies, brochures and other necessary items for program operation.  Prepares travel authorizations, monthly trip logs and travel vouchers and reviews for accuracy travel to be signed off electronically by the Director.  Complies with the mandatory requirements in Section 215.422 and Chapter 3A-24 of the Florida Administrative Code for processing goods and services.

Provides administrative support to the NFP program manager. Coordinates and schedules weekly team meetings, and any additional meetings requested by the program manager.  Prepares meeting minutes timely and as needed.  .Assists in the preparation of the monthly NFP reports, JWB requests for data reports and others as requested.  Assists NFP program manager by facilitating the approval and tracking of invoices, agreements and contracts. 

Required Knowledge, Skills, and Abilities:

Ability to deal with the public in a tactful and courteous manner.

Ability to plan, organize, and coordinate work assignments.

Ability to establish and maintain good working relationships with others.

Ability to work with Software programs

Qualifications:

High school diploma required

1 year of knowledge in using Microsft office suites: PowerPoint, MS Word, Excel and Outlook

1 year of experience in AOD/MFMP and WORKS

1 year experience in office setting and practices that relate to secretarial duties.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Mid County Department of Health; 8751 Ulmerton Rd Largo FL 33771

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.