OFFICE AUTOMATION SPECIALIST II

Requisition No: 861762 

Agency: Military Affairs

Working Title: OFFICE AUTOMATION SPECIALIST II

 Pay Plan: Career Service

Position Number: 62000361 

Salary:  $38,346.88 

Posting Closing Date: 10/08/2025 

Total Compensation Estimator Tool

Department of Military Affairs

*** OPEN COMPETITIVE***

APPLICATION DEADLINE: 11:59 p.m. on closing date

VACANCY # 62000361

WORK LOCATION: STARKE, FLORIDA

ABOUT THE DEPARTMENT OF MILITARY AFFAIRS (DMA)

The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida.

FLORIDA YOUTH CHALLENGE ACADEMY

The Florida Youth Challenge Academy’s mission is to provide a highly disciplined and motivational environment, free from outside distractions, which fosters academics, leadership, development, personal growth, self-esteem, and physical fitness for qualifying high school dropouts. The Academy consists of an operational staff and cadre with in-depth military experience, certified instructors from the Clay County School District system, a registered nurse, counselors and recruitment and placement personnel.

OUR BENEFITS INCLUDE:

• Health Insurance
• Life Insurance
• Dental, Vision, and Supplemental Insurance     
• Retirement Benefits   
• Vacation and Sick Leave
• Paid Holidays
• Opportunities for Career Advancement
• Tuition Waiver for Public College Courses
• Training Opportunities
• For benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com

CONDITIONS OF EMPLOYMENT:

1. New employees of the Department of Military Affairs will be required to pass a pre-employment drug screening.
2. New employees of the Department of Military Affairs are required to participate in a direct deposit/electronic transfer program. 
3. The Department of Military Affairs is paid on a monthly basis.
4. This position is a Cooperative Agreement position.
5. As a CANDIDATE, you may be required to provide documentation (i.e., High School Diploma or Equivalency, College Transcripts, ETC.) to verify meeting these Minimum Qualifications.
6. Must be able to pass a Department of Juvenile Justice Background screening/test.
7. Must have and maintain a valid State of Florida Driver’s License.
8. Must possess or be able to obtain First Aid/CPR certification within six months of employment.

*NOTE*

To be considered for this position, application must be fully completed, your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process and clearly stated within the employment history.   

MINIMUM REQUIREMENTS:

• A High School Diploma or equivalent; AND
• Three (3) years of professional, full-time-equivalent experience in Computer, Desktop Support or related field;
• Education may substitute for experience on a year-for-year basis.

DUTIES AND RESPONSIBILITIES:

Basic to Intermediate troubleshooting knowledge on iOS, iPadOS and macOS devices

Basic to Intermediate ability to manage services (Google Workspace, ASM, MDM) regarding employees and cadets.

Basic to Intermediate knowledge to troubleshooting and setup, produce, manage printers and copiers.

Setup new hardware and software for end users as well as train end users on how to use the hardware/software.

Setup and maintain audio/video equipment in academy classrooms and outside as scheduled.

Maintain and organize academy files, photos and video files on the academy shared drives.

Design, create and produce the academy yearbook, online photo galleries, documents, presentations, videos for the Academy’s Social Media Accounts and for Recruiting Staff as needed/requested.

Conducts on-going support to identify methods / techniques for improving the use of existing hardware, software and documentation.

Provides user technical assistance using various methods (RDP, Phone, Chat, E-Mail, Face to Face)

Ability to maintain and create knowledge base articles for users on the academy help desk system.

Track and input residential training data in academy database.

Take photographs / videos of Academy events or as requested

Take and edit formal Uniform / Graduation photos

Maintains and updates the Academy website to include editing web pages, updating photo galleries and bulletin boards, and maintaining web forms using WordPress.

Knowledge in Adobe Illustrator and Photoshop a plus but not required.

Assist with offsite events, trips and special events that may occur outside regular working hours.

Monitor and work with cadets.

On occasion drive cadets to and from events.

KNOWLEDGE, SKILLS, AND ABILITIES: 

• Knowledge of office automation operations and equipment.
• Knowledge of letter, report and tabular formats.
• Knowledge of office procedures.
• Knowledge of data processing equipment, operations, procedures, and workflow.
• Knowledge of basic terminology and procedures in the areas of data processing and computer programming.
• Knowledge of iOS, iPadOS, macOS devices, Basic Graphic and design fundamentals, WordPress, social media and the internet.
• Knowledge of basic mathematics.
• Skill in operating a variety of data processing equipment.
• Ability to interpret and respond to computer error messages.
• Ability to detect data processing equipment malfunctions.
• Ability to perform mathematical calculations.
• Ability to work in a training capacity with people in individual and group settings.
• Ability to plan, organize and coordinate work.
• Ability to communicate technical data processing information effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to install, troubleshoot and maintain office automation equipment.
• Knowledge of distributed processing operations, procedures, and equipment.
• Knowledge of problem-solving techniques.
• Knowledge of computers and software.
• Ability to process information logically and solve problems.
• Ability to develop training related to Apple Devices, Google Workspace and other used services to our staff.
• Ability to communicate effectively.
• Ability to plan, organize and coordinate work assignments.

SPECIAL REMINDERS:

The State of Florida and The Department of Military Affairs participate in the E-Verify program. Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

The Department of Military Affairs values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  All documentation is due by the close of the vacancy announcement. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.