PROGRAM COORDINATOR - SES

Requisition No: 842700 

Agency: Military Affairs

Working Title: PROGRAM COORDINATOR - SES

 Pay Plan: SES

Position Number: 62000241 

Salary:  $44,060.11 

Posting Closing Date: 01/05/2025 

Total Compensation Estimator Tool

Department of Military Affairs

*** OPEN COMPETITIVE***

APPLICATION DEADLINE: 11:59 p.m. on closing date

VACANCY # 62000241

WORK LOCATION: STARKE, FLORIDA

ABOUT THE DEPARTMENT OF MILITARY AFFAIRS (DMA)

The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida.

FLORIDA YOUTH CHALLENGE ACADEMY

The Florida Youth Challenge Academy’s mission is to provide a highly disciplined and motivational environment, free from outside distractions, which fosters academics, leadership, development, personal growth, self-esteem, and physical fitness for qualifying high school dropouts. The Academy consists of an operational staff and cadre with in-depth military experience, certified instructors from the Clay County School District system, a registered nurse, counselors and recruitment and placement personnel.

OUR BENEFITS INCLUDE:

• Health Insurance
• Life Insurance
• Dental, Vision, and Supplemental Insurance     
• Retirement Benefits   
• Vacation and Sick Leave
• Paid Holidays
• Opportunities for Career Advancement
• Tuition Waiver for Public College Courses
• Training Opportunities
• For benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com

CONDITIONS OF EMPLOYMENT:

1. New employees of the Department of Military Affairs will be required to pass a pre-employment drug screening.
2. New employees of the Department of Military Affairs are required to participate in a direct deposit/electronic transfer program. 
3. The Department of Military Affairs is paid on a monthly basis.
4. This position is a Cooperative Agreement position.
5. As a CANDIDATE, you may be required to provide documentation (i.e., High School Diploma or Equivalency, College Transcripts, ETC.) to verify meeting these Minimum Qualifications.
6. Must be able to pass a Department of Juvenile Justice Background screening/test.
7. Must have and maintain a valid State of Florida Driver’s License.
8. Must possess or be able to obtain First Aid/CPR certification within six months of employment.

*NOTE*

To be considered for this position, application must be fully completed, your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process and clearly stated within the employment history.   

MINIMUM REQUIREMENTS:

• A Bachelor's Degree from an accredited College or University with a major in Business Management, Business Administration, or a related field AND Two (2) years of full-time experience in Business Management, Business Administration, or a related field; OR
• An Associate's Degree from an accredited College or University with major coursework in Business Management, Business Administration, or a related field AND Four (4) years of full-time experience in Business Management, Business Administration, or a related field; OR
• A High School Diploma AND Six (6) years of full-time experience in Business Management, Business Administration, or a related field

DUTIES AND RESPONSIBILITIES:

Facility/Program Operations

• Maintain high level of interaction with Director, Deputy Director, staff and customers
• Assume all duties and responsibilities of the Director/Deputy Director in the absence
• Oversight of organizational compliance
• Support department heads to ensure realistic working conditions are being achieved
• Supply feedback to Deputy Director and Director on issues that arise of concern
• Assist the Deputy Director with operating rules and make necessary changes/updates when necessary
• Ensure timely completion of program CORE classes within the established timeframes
• Promote the program through Service to the Community Service network and connections
• Ensure all Cadets receive all mandatory CORE classes and Service to the Community hours per COA
• Coordinate with outside facilities for events and functions to serve the community to form partnerships
• Assist the Deputy Director to implement and update program SOPs and policies per NGB
• Responsible for the oversight of Staff Training Coordinator, Dining Facility Manager, Logistic Specialist, and Maintenance Departments
• Work with Staff Training Coordinator to ensure Calendar is kept up to date and all daily information is accurate
• Work with the Supply and Maintenance depts with concerns or issues of bldg. or vehicle repairs
• Work with Dining facility to ensure we address any food or staff concerns
• Monitor program activities in relation to established program goals within the established program parameters and determine variances from standards
• Oversite of daily schedule and coordination with the Education dept pertaining to classes and mandatory educational testing
• Ability to plan and coordinate events for the Cadets on and off grounds
• Oversite of Family Day and assisting in the planning of all other major academy events
• Meet in person and maintain positive communication with all new Service to Community POCs
• Must be able to work all major events and make needed adjustments to their schedule

Education, Training, and Development

• Coordinate and provide oversight of required training to program standards to all staff
• Ensure all program staff and Cadre have received and are current on all Federal and State Required Trainings
• Coordinate meetings to review program Standard Operating Procedures (SOP’s)
• Ensure accurate delivery of required information within established program timelines to all department Heads
• Maintain accountability of Operating Procedures in accordance with the Academy Cooperative Agreement requirements, state laws, and federal regulations
• Maintaining and coordinating all information for regular required program auditing
• Have strong leadership ability, presentation skills, and the ability to translate academy requirements into understandable terms for department managers
• Ability to present CORE classes to the staff and Cadets

Reporting and Scheduling

• Develop and maintain daily training schedules for CORE and educational classes
• Attend meetings, conferences, and orientations that benefit the program
• Attend high profile events when directed to by the Deputy Director and Director
• Use word processing tools and other database software to produce reports

KNOWLEDGE, SKILLS, AND ABILITIES: 

• Knowledge of administrative principles and practices.
• Knowledge of the methods of data collection.
• Knowledge of the principles and techniques of effective communication.
• Knowledge of developing and implementing policies and procedures
• Knowledge of laws and regulations that govern the program
• Knowledge of administrative and clerical procedures
• Ability to communicate information and ideas clearly so other can understand
• Ability to interact with people from outside agencies
• Ability to prepare correspondence and administrative reports. 
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

SPECIAL REMINDERS:

The State of Florida and The Department of Military Affairs participate in the E-Verify program. Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

The Department of Military Affairs values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.