RPM ASSISTANT

Requisition No: 797879 

Agency: Military Affairs

Working Title: RPM ASSISTANT

Position Number: 62000296 

Salary:  $31,200.00 

Posting Closing Date: 06/30/2023 

Department of Military Affairs

*** OPEN COMPETITIVE***

APPLICATION DEADLINE: 11:59 p.m. on closing date

VACANCY # 62000296

Recruiting Placement and Mentoring Admissions Assistant

WORK LOCATION: STARKE, FLORIDA

ABOUT THE DEPARTMENT OF MILITARY AFFAIRS (DMA)

The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida.

FLORIDA YOUTH CHALLENGE ACADEMY

The Florida Youth Challenge Academy’s mission is to provide a highly disciplined and motivational environment, free from outside distractions, which fosters academics, leadership, development, personal growth, self-esteem and physical fitness for qualifying high school dropouts. The Academy consists of an operational staff and cadre with in-depth military experience, certified instructors from the Clay County School District system, a registered nurse, counselors and recruitment and placement personnel.

OUR BENEFITS INCLUDE:

• Health Insurance
• Life Insurance
• Dental, Vision and Supplemental Insurance     
• Retirement Benefits   
• Vacation and Sick Leave
• Paid Holidays
• Opportunities for Career Advancement
• Tuition Waiver for Public College Courses
• Training Opportunities
• For benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com

CONDITIONS OF EMPLOYMENT:

1. New employees of the Department of Military Affairs will be required to pass a pre-employment drug screening.
2. New employees of the Department of Military Affairs are required to participate in a direct deposit/electronic transfer program. 
3. The Department of Military Affairs is paid on a monthly basis.
4. This position is a Cooperative Agreement position.
5. As a CANDIDATE, you may be required to provide documentation (i.e., High School Diploma or Equivalency, College Transcripts, ETC.) to verify meeting these Minimum Qualifications.
6. Must be able to pass a Department of Juvenile Justice Background screening/test.
7. Must have and maintain a valid State of Florida Driver’s License.
8. Must possess or be able to obtain First Aid/CPR certification within six months of employment.

*NOTE*

To be considered for this position, application must be fully completed, your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process and clearly stated within the employment history.   

MINIMUM REQUIREMENTS:

• An Associate’s Degree from an accredited college or university AND One (1) year of Administrative experience or related field; OR
• A High School Diploma or equivalent AND Three (3) years of Administrative experience or related field
• Must have professional experience working with at-risk youth

PREFERRED REQUIREMENTS:

• One (1) year of Recruiting experience
• Two (2) years of Customer Service and Sales experience

DUTIES AND RESPONSIBILITIES:

• Provides information regarding admissions requirements and program benefits to prospective students and parents via phone and email as needed.
• Assists prospective students with enrollment process including advising, placement testing and registration.
• Facilitate planning, organization, and implementation of special event to include Career/Military Day, Mentor/Mentee Training and Academy Tours with Cadets and Vendors twice a year.
• Oversees and implements vendor for Career/Military Day and gather vendors for participation.
• Conducts all ASVAB Testing with cadets twice a year and facilitates meetings with cadets for scores to discuss future options for Military Service.
• Contacts local and long-distance agencies seeking job opportunities for cadet placement.
• Coordinates Ambassador Selection process and personally selects each Ambassador to represent Academy by implementing requirements to the cadets concerning Ambassador required application process.
• Oversees Recruitment Ribbon Process after requirements have been met.
• Oversees homework assignments for all cadets during placement passes.
• Assists with training for Mentors pertaining to Placement Requirements each class.
• Assists with recruitment materials and training communicating the ba1kground of the organization and its effectiveness.
• Assists in the RPM Coordinator with assessments to determine what perception the public presently has of organization and implement effective recruitment efforts for both prospective students and mentors.
• Assists with developing and coordinating a social services outreach program which builds relationships with community agencies for Cadet Placement.
• Coordinate activities involving the preparation and placement of students into identified employment opportunities.
• Coordinate on-campus or offsite job interviewing opportunities between students and prospective employers.
• Provides assistance with any additional duties assigned by RPM Coordinator.
• Assist in conducting RPM Admissions Training and daily activities including Orientations', Admissions Intake, Rite of Passage, Family Day, Mentor Training, Career Day, Placement Pass and Graduation.

KNOWLEDGE, SKILLS, AND ABILITIES: 

• Knowledge of administrative principles and practices
• Knowledge of office procedures and practices
• Knowledge of Microsoft Window programs and Internet
• Ability to supervise people
• Strong interpersonal skills and ability to work well with individuals with diverse backgrounds
• Ability to adapt to a dynamic and changing environment
• Excellent organizational, verbal, and written communication skills
• Ability to collect, evaluate and analyze data
• Ability to prepare correspondence and administrative reports
• Ability to plan, organizes, and coordinates work assignments
• Ability to establish and maintain effective working relationships with co-workers, employees, supervisors and other personnel
• Maintain a high level of energy and be able to multi-task efficiently
• Ability to understand and apply applicable rules, regulations, policies, and procedures
• Ability to work with little or no supervision

SPECIAL REMINDERS:

The State of Florida and The Department of Military Affairs participate in the E-Verify program. Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

The Department of Military Affairs values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  All documentation is due by the close of the vacancy announcement. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.