STAFF ASSISTANT - 60011540

Requisition No: 881810 

Agency: Children and Families

Working Title: STAFF ASSISTANT - 60011540

 Pay Plan: Career Service

Position Number: 60011540 

Salary:  AGENCY TO UPDATE 

Posting Closing Date: 08/19/2026 

Total Compensation Estimator Tool

Job Title: STAFF ASSISTANT Position # 60011540
This is work providing high-level administrative support by conducting research, preparing reports, handling information requests, assisting with program management, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, hiring activities, and scheduling meetings. Incumbents may also train and supervise lower-level clerical staff.
EXAMPLES OF WORK:
Coordinates and directs office services, such as records and budget preparation, contact management and personnel, and related duties to aid executives. 
Assists in the preparation of budgets, budget amendments and budget requests. 
Prepares and maintains records and reports, such as recommendations for solutions of administrative problems, reports, financial reports, applications and administrative orders. 
Files, maintains, arranges for storage, retrieves or reproduces documents, records, and reports. 
Analyzes operating practices and procedures to create new or to revise existing methods.
Reviews, assigns, prepares and tracks correspondence assignments.
Reviews and prepares agenda materials.
Maintains various databases. 
Coordinates legislative work.
Interprets administrative and operating policies and procedures. 
Studies management methods to improve workflow, simplify reporting procedures, or implement cost reductions.
Plans for meetings and/or conferences and travel.
Reads and responds to correspondence.
Represents executive at meetings and on telephone.
Assists with preparation of publications and other materials.
EXAMPLES OF JOB CHARACTERISTICS:
Performing Administrative Activities: Approving requests, handling paperwork, and performing day-to-day administrative tasks.
Communicating With Other Workers: Providing information to supervisors, fellow workers, and subordinates. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer.
Analyzing Data or Information: Identifying underlying principles, reasons, or facts by breaking down information or data into separate parts.
Getting Information Needed to do the Job; Observing, receiving, and otherwise obtaining information from all relevant sources.
Processing Information Compiling, coding, categorizing, calculating, tabulating, auditing.
Monitoring and Controlling Resources: Monitoring and controlling resources and overseeing the spending of money.
Coordinating Work and Activities of Others: Coordinating members of a work group to accomplish tasks.
Interpreting Meaning of Information to Others: Translating or explaining what information means and how it can be understood or used to support responses or feedback to others.
Making Decisions and Solving Problems: Combining, evaluating, and reasoning with information and data to make decisions and solve problems. These processes involve making decisions about the relative importance of information and choosing the best solution
Establishing and Maintaining Relationships: Developing constructive and cooperative working relationships with others.

Knowledge of administrative and clerical procedures and systems.  Knowledge of principles and processes involved in business and organizational planning, coordination, and execution. This may include strategic planning, resource allocation, manpower modeling, leadership techniques, and production methods.  Knowledge of computer software including applications

MINIMUM QUALIFICATIONS
Two years of secretarial or clerical work experience; or
Possession of a Certified Professional Secretary Certificate.
BENEFITS
Annual and Sick Leave Package
Ten Paid Holidays
Health, Dental, Disability, Life Insurance and Optional Supplemental Insurance
Educational Benefits (tuition waiver)
Contributory Retirement Plan
Deferred Compensation plans offered

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.