68019180 - GOVERNMENT OPERATIONS CONSULTANT I

Requisition No: 828822 

Agency: Agency for Health Care Administration

Working Title: 68019180 - GOVERNMENT OPERATIONS CONSULTANT I

 Pay Plan: Career Service

Position Number: 68019180 

Salary:  $1,468.29 - 1,541.70 Biweekly 

Posting Closing Date: 05/20/2024 

Total Compensation Estimator Tool

Agency Overview:

The Agency for Health Care Administration (AHCA) is Florida's chief health policy and planning entity.

The Agency is responsible for administering the Florida Medicaid program, the licensure and regulation of nearly 50,000 health care facilities, and empowering consumers through health care transparency initiatives.

Under the direction of the Agency Secretary, AHCA is focused on advancing Governor DeSantis’ vision for Florida’s health care system to be the most cost-effective, transparent, and high-quality health care system in the nation.

The Medicaid program provides low-income families and individuals with access to health care. 

If you have a desire to use your talent and skills at an organization that provides critical services to millions of individuals and families across the state, AHCA invites you to apply to become an essential member of our team.

As one of Florida’s leading state agencies, AHCA’s diverse workforce community of more than 1,400 employees is proud of its efforts to serve the people of Florida.

Agency Objectives:

HIGH QUALITY

Emphasizing quality in all that we do to improve health outcomes, always putting the individual first.

TRANSPARENT

Supporting initiatives that promote transparency and empower consumers in making well informed healthcare decisions.

COST-EFFECTIVE

Leveraging Florida’s buying power in delivering high quality care at the lowest cost to taxpayers.

Position Overview:

This is an exciting opportunity to help shape the quality of health care in Florida.

We are seeking to hire Government Operations Consultant I who desires to work to enhance the delivery of health care services through the Florida Medicaid Program. 

This position requires a candidate who is creative, flexible, innovative, and who will thrive in a fast-paced, team based work environment.

This position is located in the Bureau of Medicaid Program Finance (MPF).

MPF manages and projects Florida’s $34.5 billion Medicaid Services budget, oversees financial reporting of the Agency’s contracted Medicaid health plans, calculates both institutional and non-institutional Medicaid reimbursement rates, and disburses supplemental payments to Medicaid providers.

This position is responsible for assisting the Chief of Medicaid Program Finance by handling certain daily administrative/operational functions of the office.

This position will be assigned to complete a variety of assignments that require special research, coordination among the sections within the offices and in some situations, confidentiality is involved.

The person in this position must acquire and maintain knowledge about the Medicaid program in general, the functional responsibilities of the office, AHCA rules, regulations and procedures that affect office management practices, as well as the specific responsibilities and authority of the Chief. In carrying out these duties and responsibilities, the incumbent exercises discretion, considerable independent judgement, and initiative.

The incumbent receives, reviews, and disburses the incoming mail; determines and makes appropriate assignment of all items requiring the preparation of a response, report, or other type of document for the approval and signature/sign-off of the Chief.

Such assignments often are prepared for signatures of the Assistant Deputy Secretary for Health Care Finance, the Deputy Secretary for Health Care Finance and Data, the Secretary, and Governor.

This position handles personnel management functions for the bureau.

This includes provides training and technical assistance to office staff on matters concerning office management functions, such as correspondence style, personnel rules, and regulations, requisitioning and purchasing, travel regulations and reimbursement policies.

Maintaining current personnel rules and regulations, office organizational charges and functional statements, positions descriptions, classification, specifications, records of evaluation due dates and ensures that employee evaluations are submitted when due.

Advertises positions vacancies, maintains control of the recruitment process, and ensures appropriate recording, review, and acknowledge of all applications.

Assists when requested with the application screening process.

Completes all personnel forms such as a variety of ePARs, RTA, eNAF, and employment reference inquiries.

Acts as records manager for the office by monitoring the appropriate maintenance of files and records.

Controls the purging and preparing of files for storage.

Reviews the notices of requests to destroy stored records, research policy and regulations and advises the chief on proper actions.

Monitors the maintenance of appropriate employee leave records by supervisors and/or section secretaries.

Completes and maintains a file that appropriately documents the recruitment/selection/appointment actions in accordance with an established records retention plan.

Maintains a listing of all contracts for which the office is responsible with information at a minimum to include name of contractor, purpose of contract, funding sources, beginning, and ending dates, contract manager's name and where current and closed contract files are located.

Maintains invoices that need to be paid through Finance and Accounting such as statements from vendors/contractors. 

Orders all bureau supplies and distributes to appropriate units.

Obtain quotes in a timely manner with all required supporting documentation attached to order in My Florida Market Place.

Maintains a tracking system of documents submitted to the Bureau Chief for review.

Maintains a tracking system for personnel folders coming in and out of Medicaid Program Finance.

Maintains a tracking system of legal folders being routed in and out of Medicaid Program Finance.

Maintains a tracking system for all projects and requests that come in and out of Medicaid Program Finance.

The position will be hired at a range of $1,468.29-$1,541.70 bi-weekly. 

This position is not a remote or telework position; it will have to report to a Field Office or the Headquarters in Tallahassee.

Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• State Group Insurance Coverage Options, including health, life, dental, vision, and other supplemental insurance options;

• Flexible Spending Accounts;

• State of Florida retirement options, including employer contributions;

• Generous annual and sick leave benefits;

• 9 paid holidays a year and 1 Personal Holiday each year;

• Career advancement opportunities;

• Tuition waiver for courses offered by Florida’s nationally ranked State University System;

• Training and professional development opportunities;

• And more!

For more information about the Bureau of Medicaid Program Finance, please visit our website at http://ahca.myflorida.com/Medicaid/index.shtml.

Join us at the Agency for Health Care Administration in fulfilling our mission to provide “Better Health Care for all Floridians.”

KNOWLEDGE, SKILLS, AND ABILITIES

Extremely proficient in MS Office, Word, Excel, and PowerPoint

High Ability to plan, organize, prioritize, and coordinate work assignments.

Skilled in time management

Knowledge of techniques in handling multi-line phone calls in a courteous manner

Knowledge of purchase requisitions and travel preparation

Knowledge of administrative principles and practices

Knowledge of office procedures and practices

Ability to establish working relationships with others.

MINIMUM QUALIFICATIONS REQUIREMENTS

Two years of secretarial work experience.

Two years of experience using Microsoft Word, Excel, and Outlook. 

Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for a year of the required work experience.

Bachelor's degree from an accredited college or university is preferred.

LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS

N/A

CONTACT: STACI GRIFFIS 850-412-4101

BACKGROUND SCREENING

It is the policy of the Florida Agency for Health Care Administration that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.