68026178 - FINANCIAL ADMINISTRATOR - SES

Requisition No: 845113 

Agency: Agency for Health Care Administration

Working Title: 68026178 - FINANCIAL ADMINISTRATOR - SES

 Pay Plan: SES

Position Number: 68026178 

Salary:  $2,461.17 - $4,038.46 Biweekly 

Posting Closing Date: 01/30/2025 

Total Compensation Estimator Tool

Agency Overview:

The Agency for Health Care Administration is Florida's chief health policy and planning entity.

The Agency is responsible for administering the Florida Medicaid program, the licensure and regulation of nearly 50,000 health care facilities, and empowering consumers through health care transparency initiatives.

Under the direction of Agency Secretary Jason Weida, the Agency is focused on advancing Governor DeSantis’ vision for Florida’s health care system to be the most cost-effective, transparent, and high-quality health care system in the nation.

Agency Objectives:

HIGH QUALITY

Emphasizing quality in all that we do to improve health outcomes, always putting the individual first.

TRANSPARENT

Supporting initiatives that promote transparency and empower consumers in making well informed healthcare decisions.

COST-EFFECTIVE

Leveraging Florida’s buying power in delivering high quality care at the lowest cost to taxpayers.

Position Overview:

This is not a remote worker (teleworker) position.

SALARY RANGE

$2,461.17 - $4,038.46 Biweekly ($63,990.42 - $104,999.96 Annually)

Salary is negotiable based on experience.

Candidate Profile (application) must be completed in its entirety. 

If a resume is provided, the applicant must confirm that the information agrees with that contained in the application. 

The applicant must also include supervisors’ names and phone numbers for all periods of employment as well as account for and explain any gaps in employment so that the hiring process is not delayed. 

Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. 

This is a managerial position responsible for the administration and management of accounts receivable; ensuring proper and most efficient use of revenue; the oversight of the administration of federal grant funds as well as providing for the recording and reporting of grant expenditures within federal and state timeframes; and the direction and administration of the following units in the Bureau of Financial Services (Bureau): Grants Reporting, Medicaid Accounts Receivable, and Revenue.

Responsible for the maintenance and collection of accounts receivable generated from participating in the Florida Medicaid program and activities related to regulated health care facilities. 

Manages the collection process, bankruptcy coordination, annual debt write-off request, and referral of overdue debt to the debt collection agency.

Responsible for the federal draw process to fund the Florida Medicaid [Medical Assistance Programs (MAP) and Administration (ADM)] program, Children's Health Insurance Program (CHIP), Survey and Certification (S&C)/Clinical Laboratory Improvement Amendments (CLIA) programs; preparation of the Agency’s Indirect Cost Allocation Plan (INCAP); Public Assistance Cost Allocation Plan (PACAP); and recording and reporting of grant expenditures.

Responsible for the administration and management of revenue activities including receiving, depositing, recording, projecting, and reconciling of fees, assessments and grant revenue.

Manages the completion and submission of the Cash Management Improvement Act (CMIA) annual report; Revenue Cap Annual Report; Agency Debt Collection Report; bi-annual position certification; Schedule of Expenditures of Federal Awards (SEFA) Report; Agency Annual Match Report; Agency Electronic Revenue Report; Bureau's portion of the Annual Fraud Report; Federal Grant Due To/Due From; annual Federal Funding Accountability and Transparency Act (FFATA) Report; and other reports as required.

Directs the development and preparation of accounting and management statements, forecasts, revenue projections, and financial management reports as required.

Responsible for and develops policies and procedures for accounts receivable, Agency debt write-offs, debts referred to the collection agency as well as the Grants Reporting, Medicaid Accounts Receivable, and Revenue units.

Participates in management evaluations, federal and state audits, and the development of corrective action plans. 

Participates in the preparation of the annual statewide financial statements, Schedule Is, and supporting documentation. 

Assists with identifying revenue sources to fund projects and anticipated expenditures.

Provides technical assistance and consultation to Agency offices and auditors to ensure compliance with financial administrative requirements as needed.

Supervises, communicates, motivates, trains, and evaluates employees.

Plans and directs employees’ work and has the authority to hire, transfer, suspend, layoff, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action for the Grants Reporting, Medicaid Accounts Receivable, and Revenue units.

Performs other related duties and responsibilities as needed.

Some travel may be required within the Tallahassee area with little to no travel anticipated outside of this area.

Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

     •         State Group Insurance Coverage Options, including health, life, dental, vision, and other supplemental insurance options;

     •         Flexible Spending Accounts;

     •         State of Florida retirement options, including employer contributions;

     •         Generous annual and sick leave benefits;

     •         9 paid holidays a year and 1 Personal Holiday each year;

     •         Career advancement opportunities;

     •         Tuition waiver for courses offered by Florida’s nationally ranked State University System;

     •         Training and professional development opportunities;

     •         And more!

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of systems, analyses, principles and practices; Florida Accounting Information Resource (FLAIR) system; basic mathematics and calculations; basic accounting; Agency programs and their respective funding; and computer software and hardware. 

Ability to establish and maintain effective working relationships with others; communicate effectively both verbally and in writing; extract, analyze, interpret and report data contained in the Agency's financial reports; prepare forms related to grant reporting; process information; research and adjust the Agency's financial data; conduct short- and long-range planning studies; and communicate with other agencies.

MINIMUM QUALIFICATIONS REQUIREMENTS

5 years or more working in State Financial Services.

5 years or more in state revenue management.

5 years in management of financial services programs and processes.

3 years interpreting financial data.

3 years or more experience with Microsoft Suite of programs.

A bachelor's degree can substitute on a year-for-year basis for State Financial Services experience.

LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS

N/A

CONTACT: LEVIS HUGHES 850-412-3855

BACKGROUND SCREENING

It is the policy of the Florida Agency for Health Care Administration that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.