68053340 - SYSTEMS PROJECT ADMINISTRATOR - SES

Requisition No: 846087 

Agency: Agency for Health Care Administration

Working Title: 68053340 - SYSTEMS PROJECT ADMINISTRATOR - SES

 Pay Plan: SES

Position Number: 68053340 

Salary:  $1,907.10 - $2,031.06 Biweekly 

Posting Closing Date: 02/17/2025 

Total Compensation Estimator Tool

Agency Overview:

The Agency for Health Care Administration is Florida's chief health policy and planning entity.

The Agency is responsible for administering the Florida Medicaid program, the licensure and regulation of nearly 50,000 health care facilities, and empowering consumers through health care transparency initiatives.

Under the direction of Agency Secretary Jason Weida, the Agency is focused on advancing Governor DeSantis’ vision for Florida’s health care system to be the most cost-effective, transparent, and high-quality health care system in the nation.

Agency Objectives:

HIGH QUALITY

Emphasizing quality in all that we do to improve health outcomes, always putting the individual first.

TRANSPARENT

Supporting initiatives that promote transparency and empower consumers in making well informed healthcare decisions.

COST-EFFECTIVE

Leveraging Florida’s buying power in delivering high quality care at the lowest cost to taxpayers.

JOB DESCRIPTION:

This is a highly responsible professional and supervisory position with both technical and administrative responsibilities in the Division of Information Technology, Information System Development Methodology (ISDM) Unit.

The incumbent assists in the management, administration, and compliance monitoring for the ISDM Unit.

Duties & Responsibilities Include:

Supervises the business analyst staff. Plans and directs staff’s work, approves leave requests, conducts performance appraisals, hires new staff, and takes disciplinary action or recommends such actions when needed.

Ensures that business analysts are familiar with and adhere to the ISDM project methodology, processes, and standards along with Rule 60GG-1 F.A.C.

Ensures that business analysts use ISDM standards, methodologies, and standards to:

- Work with the customer to elicit, identify, and document project requirements, process maps, and workflows.

- Document requirements in the form that most closely meets the needs of the selected project management approach. This includes user stories, use cases, or traditional waterfall requirements.

- Create and maintain required project documentation, including but not limited to, meeting minutes, Requirements Traceability Matrix (RTM), process maps and workflows to document the “as-is” and “to-be” business processes, test plans, test scripts, test cases, troubleshooting guides, user guides, training materials, and project close out reports.

- Perform testing activities such as testing and validating work products, in addition to coordinating user acceptance testing with the customer.

Directs business analyst activities for assigned projects. Performs business analysis activities when a business analyst is not assigned to a project.

Manages complex IT projects as needed, using an agile, hybrid, or waterfall project management approach to support the Agency’s strategic plan by implementing legislative requirements, process improvements, and system enhancements.

Guides the team through all aspects of the project life cycle, including activities to define project scope and schedule, gather requirements, design, develop, test, and deliver high quality software applications.

Manages the project scope to deliver projects on time and within budget.

Works with project team members to create and define required project documentation, including but not limited to, the Risk and Complexity Assessment, project charter, project plan, security plan, spend plan, scope, schedule, deliverables, change logs, issue logs, risk logs, meeting agendas, meeting minutes, and weekly project status reports.

Assists the ISDM Unit Manager with the review and revision of ISDM forms, templates and standards as needed.

Serves as backup for the ISDM Unit Manager as needed.

Backup responsibilities include, but are not limited to, facilitating the Project Service Request (PSR) meetings to perform intake and initial triage of new project requests, facilitating the Agency’s Project Governance (APG) meetings to prioritize projects within the divisions as well as provide status updates on active projects, and participate on the Change Advisory Board to approve production deployments.

Performs other duties as required.

BENEFITS:

Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

     •         State Group Insurance Coverage Options, including health, life, dental, vision, and other supplemental insurance options;

     •         Flexible Spending Accounts;

     •         State of Florida retirement options, including employer contributions;

     •         Generous annual and sick leave benefits;

     •         9 paid holidays a year and 1 Personal Holiday each year;

     •         Career advancement opportunities;

     •         Tuition waiver for courses offered by Florida’s nationally ranked State University System ;

     •         Training and professional development opportunities;

     •         And more!

To be considered for the position all applicants must:

Submit a complete and accurate application profile necessary for qualifying, such as dates of service, reason for leaving, etc. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on your application (including military service, self-employment, job-related volunteer work, internships, part-time employment, etc.) and that gaps in employment are explained. Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.  Applicants who do not provide all information necessary to qualify, will not be considered for this position.

Applicants being considered for employment will be required to submit to a fingerprint-based background investigation, which will include a check of the criminal history records of the Federal Bureau of Investigation.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of the principles, practices, and techniques of business analysis for software development and maintenance projects, along with methods of data collection and analysis.

• Skilled with software development tools such as Azure DevOps or Jira, diagramming tools such as Microsoft Visio, and general software such as Microsoft Office 365 and SharePoint.

• Skilled in effectively communicating with technical and non-technical staff and all levels of management, both orally and in writing.

• Ability to supervise people.

• Ability to determine work priorities, assign work, and ensure proper completion of work assignments.

• Ability to compile, organize, and analyze data; ability to gather and document business requirements for software applications; ability to create process maps and workflow diagrams.

• Ability to establish and maintain effective working relationships with others.

• Ability to work independently and in teams.

• Ability to plan, prioritize, organize, and coordinate multiple projects and work assignments to meet deadlines and complete goals.

• Ability to work well under pressure and meet deadlines without sacrificing quality.

• Must be goal oriented and action focused, pragmatic and self-disciplined with strong analytical and problem-solving skills.

• Must be able to learn, understand, and apply new technologies and processes.

MINIMUM QUALIFICATIONS REQUIREMENTS  

• At least three (3) years of professional experience with business analysis or project management.

• At least two (2) years of professional experience supervising employees who report directly to you. 

LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS

N/A

CONTACT: SCOTT WARD 850-412-4800

BACKGROUND SCREENING

It is the policy of the Florida Agency for Health Care Administration that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.