68055065 - PURCHASING ANALYST

Requisition No: 850409 

Agency: Agency for Health Care Administration

Working Title: 68055065 - PURCHASING ANALYST

 Pay Plan: Career Service

Position Number: 68055065 

Salary:  $1,694.62 - $2,115.38 Biweekly 

Posting Closing Date: 04/08/2025 

Total Compensation Estimator Tool

Agency Overview:

The Agency for Health Care Administration (AHCA) is Florida's chief health policy and planning entity.

The Agency is responsible for administering the Florida Medicaid program, the licensure and regulation of nearly 50,000 health care facilities, and empowering consumers through health care transparency initiatives.

Under the direction of the Agency Secretary, AHCA is focused on advancing Governor DeSantis’ vision for Florida’s health care system to be the most cost-effective, transparent, and high-quality health care system in the nation.

The Medicaid program provides low-income families and individuals with access to health care. 

If you have a desire to use your talent and skills at an organization that provides critical services to millions of individuals and families across the state, AHCA invites you to apply to become an essential member of our team.

As one of Florida’s leading state agencies, AHCA’s diverse workforce community of more than 1,400 employees is proud of its efforts to serve the people of Florida.

Agency Objectives:

HIGH QUALITY

Emphasizing quality in all that we do to improve health outcomes, always putting the individual first.

TRANSPARENT

Supporting initiatives that promote transparency and empower consumers in making well informed healthcare decisions.

COST-EFFECTIVE

Leveraging Florida’s buying power in delivering high quality care at the lowest cost to taxpayers.

Position Overview:

This is an exciting opportunity to help shape the quality of health care in Florida.

We are seeking to hire an MFMP Administrator who desires to work to enhance the delivery of health care services through the Florida Medicaid Program. 

This position requires a candidate who is creative, flexible, innovative, and who will thrive in a fast-paced, team based work environment.

This is a professional position which reports to the Purchasing Manager within the Agency's Procurement section.

This position is responsible for providing assistance to agency members related to the following procurement activities:

Responsible for processing actions in MyFloridaMarketPlace (MFMP) expeditiously and economically, while meeting the needs of the requesting Program Office. 

This includes ensuring all actions are in compliance with applicable Florida Statutes, Administrative Code, Agency policies and procedures, and good purchasing practices.

This includes: Reviewing and processing requisitions within a timely manner, while providing support, assistance, training, and direction to system users; Ensuring all purchasing actions are processed in a manner that supports the Agency’s Minority Business Utilization Plan; Participating in purchasing-related trainings and meetings to further expand knowledge and stay abreast of any changes; and Consulting with the Purchasing Manager and Program Office, as needed, to resolve issues and/or obtain guidance.

Responsible for monitoring and responding to inquiries submitted to the Agency's MFMP_Help email inbox.

This includes: Ensuring inquiries are distributed to the appropriate subject matter expert in a timely manner to ensure accurate and prompt response; Researching, providing guidance, and answering purchasing-related questions, as applicable; Reviewing informal Single Source Requests, After the Fact Requests, and P-Card Requests for Purchasing Office approval as they are received; and Consulting with the Purchasing Manager and Program Area, as needed, to resolve issues and/or obtain guidance.

Responsible for serving as the Agency’s MFMP Security and Systems Administrator.

This includes: Maintaining the Agency MFMP security policy; Maintaining system users’ profiles by adding/deleting/inactivating profiles, managing profile permissions, completing password resets, completing delegation updates, etc.; Participating in MFMP trainings and meetings to further expand knowledge and stay abreast of any changes; Providing MFMP training to Agency users; Monitoring and ensuring Agency compliance with full utilization of MFMP, including purchase order and contract utilization, invoice utilization, catalog utilization, receiving, and eQuote; Monitoring the Agency’s monthly MFMP Agency Utilization Scorecard and providing details/recommendations to the Purchasing Manager, as necessary; and Compiling MFMP reports, as requested.

Responsible for developing and managing informal procurements, as required.

This includes: Reviewing and editing scopes of work from program areas; Preparing and issuing Requests for Quotes and Requests for Information; Preparing and reviewing single source documents and posting to VIP; Preparing and overseeing agency alternate contract source requests and coordinating with the Department of Management Services to obtain approval; Assisting with administrative functions relating to procurements.

This position is not a remote or telework position.

Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• State Group Insurance Coverage Options, including health, life, dental, vision, and other supplemental insurance options;

• Flexible Spending Accounts;

• State of Florida retirement options, including employer contributions;

• Generous annual and sick leave benefits;

• 9 paid holidays a year and 1 Personal Holiday each year;

• Career advancement opportunities;

• Tuition waiver for courses offered by Florida’s nationally ranked State University System;

• Training and professional development opportunities;

• And more!

For more information about the Bureau of Purchasing and Contract Administration, please visit our website at http://ahca.myflorida.com/Medicaid/index.shtml.

Join us at the Agency for Health Care Administration in fulfilling our mission to provide “Better Health Care for all Floridians.”

KNOWLEDGE, SKILLS, AND ABILITIES

Working knowledge of State of FL laws, rules, regulations and polices related to purchasing.

Working knowledge of industry standards and best business practices related to purchasing.

Working knowledge of Microsoft Office Applications.

Skills to maintain appropriate records. 

Ability to communicate effectively verbally and in writing.

Ability to utilize problem-solving techniques

Ability to effectively manage multiple priorities

Ability to work independently and in team environments.

Ability to establish effective working relationships.

Ability to conduct fact-finding research.

Ability to interpret Florida Statutes, Administrative Rules and Department policies.

Ability to provide excellent customer service and work effectively in stressful situations.

Ability to perform process improvements and understand the needs of the business as a whole and its strategic direction.

Ability to utilize and provide approval/direction within MFMP.

MINIMUM QUALIFICATIONS REQUIREMENTS

One (1) year of professional work experience with Microsoft Office applications (e.g., Outlook, Word, Excel, PowerPoint).

Preference will be given to the candidates that have:

Experience working with MyFloridaMarketPlace.

Experience with the principles and practices relating to State of Florida purchasing and the ability to interpret and apply states, rules and policies relating to purchasing.

LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS

N/A

CONTACT: ASHLEY BALKCOM 850-412-3897

BACKGROUND SCREENING

It is the policy of the Florida Agency for Health Care Administration that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.