68061375 - REGULATORY SPECIALIST I

Requisition No: 845046 

Agency: Agency for Health Care Administration

Working Title: 68061375 - REGULATORY SPECIALIST I

 Pay Plan: Career Service

Position Number: 68061375 

Salary:  $1,298.46 - $1,363.39 Biweekly 

Posting Closing Date: 01/30/2025 

Total Compensation Estimator Tool

The Bureau of Field Operations is responsible for the survey and certification process of health care facilities across the State of Florida.

These surveys ensure that all state licensed, and federally certified health care facilities meet the established state and/or federal requirements and patients and residents receive safe, quality health care.

Field Operations staff also ensure the safety of residents in health care facilities when emergencies such as natural disasters occur.

The Work You Will Do:

This position is responsible for preparing and maintaining data base for analysis and management of State licensure & Federal certification of health care facilities and providers.

This includes tracking requests for initial surveys; annual surveys, follow-up visits and complaints investigations.

This position is required to create survey reports, develop letters, and ensure all required components of survey reports are completed. 

This position serves as primary for updating data in VERSA and retrieving OSCAR reports. 

Other duties include collecting data and preparing routine or special reports as required by the supervisor.

This position serves as the principal coordinator for ASPEN and assures changes are updated timely and reports system problems to the Central Office ASPEN coordinator.

This position also does scanning and quality assurance work in Laserfiche.          

This position coordinates with supervisor to maintain current information of division policies and processes routine matters within established policies.

Other requirements include establishing and utilizing a tracking system for monitoring the licensure status for facilities to create survey schedules as required meeting State and Federal rules and regulations.

The position will also perform other related duties as required.

A good attendance record is essential for any individual in this position as the work involved occurs daily and is time-critical. 

The individual in this position is expected to report to work daily and on time. 

Leave must be requested in advance except in emergency circumstances not under the control of the employee.

Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

     •         State Group Insurance Coverage Options, including health, life, dental, vision, and other supplemental insurance options;

     •         Flexible Spending Accounts;

     •         State of Florida retirement options, including employer contributions;

     •         Generous annual and sick leave benefits;

     •         9 paid holidays a year and 1 Personal Holiday each year;

     •         Career advancement opportunities;

     •         Tuition waiver for courses offered by Florida’s nationally ranked State University System ;

     •         Training and professional development opportunities;

     •         And more!

KNOWLEDGE, SKILLS, AND ABILITIES

-Knowledge of administrative and clerical procedures and systems.

-Ability to plan, organize, and coordinate work activities.

-Ability to speak and listen effectively and communicate effectively in writing.

-Ability to maintain effective working relationship with peers, supervisors, agency personnel, and others.

-Ability gather, organize, file, and retrieve information.

-Ability to lift up to 25 pounds on a regular basis with or without accommodation

MINIMUM QUALIFICATIONS REQUIREMENTS

•Two years of professional experience in computer data entry and/or administrative work is required.

•Vocational/technical training in an area of secretarial science or office/business studies can substitute for required work experience.

•A college degree from an accredited institution can substitute for required work experience.

•Preference will be given to applicants with 6 or more months of experience in the following software applications: Automated Survey Processing Environment (ASPEN), Laserfiche, Versa Regulation, Microsoft Office (Word, Excel, Access, and Outlook), MFMP and/or CASPER.

LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS

N/A

CONTACT:  KARLA BEASLEY 850-412-4493 or MARIAH PORTER 850-412-4495

BACKGROUND SCREENING

It is the policy of the Florida Agency for Health Care Administration that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.