68061942 - ADMINISTRATIVE ASSISTANT II

Requisition No: 839648 

Agency: Agency for Health Care Administration

Working Title: 68061942 - ADMINISTRATIVE ASSISTANT II

 Pay Plan: Career Service

Position Number: 68061942 

Salary:  $1,381.00 - $1,461.54 Biweekly 

Posting Closing Date: 10/31/2024 

Total Compensation Estimator Tool

This position is responsible for administrative support within the Agency Clerk's Office. 

Duties involve complex work assignments with minimum instructions and include, but are not limited to:

Entering case activities into electronic case tracking systems.

Performing quality assurance reviews on all Final Orders scanned into an electronic database.

Emailing copies of Final Orders to persons within and outside the Agency.

Drafting Final Orders, Notices and other documents for the Agency Clerk.

Assisting with filing Notices and Final Orders electronically with the Division of Administrative Hearings.

Creating Clerk files for new hearing requests.

Assisting with copying and mailing Final Orders and other legal documents.

Assisting with scanning Final Orders into an electronic database.

Obtaining copies of documents from Agency personnel and outside parties regarding the status of cases.

Inputting information into Excel spreadsheets in order to track status of cases.

Taking overflow work from the Public Records Unit as necessary.

Handling routine phone calls to the General Counsel's Office and Agency Clerk's Office.

Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

     •         State Group Insurance Coverage Options, including health, life, dental, vision, and other  supplemental insurance options;

     •         Flexible Spending Accounts;

     •         State of Florida retirement options, including employer contributions;

     •         Generous annual and sick leave benefits;

     •         9 paid holidays a year and 1 Personal Holiday each year;

     •         Career advancement opportunities;

     •         Tuition waiver for courses offered by Florida’s nationally ranked State University System ;

     •         Training and professional development opportunities;

     •         And more!

KNOWLEDGE, SKILLS, AND ABILITIES 

General office duties.

Knowledge of and training for LaserFiche, Versa and FACTS.

MINIMUM QUALIFICATIONS REQUIREMENTS

One year experience with Microsoft Office programs such as Word, Excel, and Outlook. 

One year of general office experience. 

Preference will be given to individuals with experience scanning documents into an electronic database and experience with Public Records process.

LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS

N/A

CONTACT: MARY HAIRE 850-412-3673

BACKGROUND SCREENING

It is the policy of the Florida Agency for Health Care Administration that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.