68064443 - ADMINISTRATIVE SECRETARY

Requisition No: 848831 

Agency: Agency for Health Care Administration

Working Title: 68064443 - ADMINISTRATIVE SECRETARY

 Pay Plan: Career Service

Position Number: 68064443 

Salary:  $1,298.46 Biweekly 

Posting Closing Date: 03/22/2025 

Total Compensation Estimator Tool

Where You Will Work:

This position is in the Bureau of Central Services within the Division of Health Quality Assurance.

The Bureau provides services and support to the facility licensure function of the Agency and is comprised of four units: the Background Screening Unit, the Financial Analysis Unit, the Central Intake Unit, and the Systems, Training, and Support Unit.

These units are responsible for the receipt and distribution of all health care facility applications and processing of associated fees; the background screening of facility owners, administrators, personnel, and Medicaid providers, and other personnel working with Florida’s vulnerable population; the financial analysis and financial data collection of health care facilities; and the systems management, data support and training within the Division.

The Work You'll Do:

The incumbent in this position provides administrative support to the Central Intake Section. 

The incumbent functions as a member of a cooperative team that is responsible for providing centralized services of mail, fee processing, scanning, and quality assurance of images and data. 

Specific responsibilities and duties are as follows:

Intake of licensure applications to include updating licensure record information, establishing the type of licensure transaction and designating all fees to appropriate data allocation.

Identify applications/checks that must be returned for further processing or redistributed to another unit within the Agency. 

Prepare notification of reasons for check or application return.

Reconcile fees received; follow record storage and processing as set forth in the Division's Check and Payment Processing Procedures. 

Ensures checks are delivered timely and with appropriate documentation to the cash batch creator for the cash batch to be created.

Serves as backup for creating cash batches following record storage and processing as set forth in the Division’s Check and Payment Processing Procedures.

Ensures cash batches are scanned into Laserfiche, reviewed for correctness and completeness prior to delivery with appropriate documentation to Finance and Accounting.

Assists with processing incoming and outgoing mail which includes licensure applications, certification packets, fingerprint cards, and other general correspondence from providers.

Stamps date received and distributes according to the Unit mail procedures.

This position will be hired at the minimum salary of $1,298.46 biweekly and is non-negotiable.

Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

      •         State Group Insurance Coverage Options, including health, life, dental, vision, and other supplemental insurance options;

     •         Flexible Spending Accounts;

     •         State of Florida retirement options, including employer contributions;

     •         Generous annual and sick leave benefits;

     •         9 paid holidays a year and 1 Personal Holiday each year;

     •         Career advancement opportunities;

     •         Tuition waiver for courses offered by Florida’s nationally ranked State University System ;

     •         Training and professional development opportunities;

     •         And more!               

KNOWLEDGE, SKILLS, AND ABILITIES

Ability prioritize workload and comply with Agency requirements.

Ability to establish and maintain effective working relationships with others.

Ability to plan, organize and complete assignments on time.

Proficiency in the use of Word, Excel and other relevant Agency software.

Ability to communicate effectively, both verbally and in writing.

MINIMUM QUALIFICATIONS REQUIREMENTS

One (1) year of professional or nonprofessional experience in customer service, data entry, or administrative work is required.

Preference will be given to applicants with experience working in VERSA and Laserfiche software.

LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS

N/A

CONTACT: HOLLY JONES 850-412-4333

BACKGROUND SCREENING

It is the policy of the Florida Agency for Health Care Administration that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.