68064888 - ADMINISTRATIVE ASSISTANT II

Requisition No: 850326 

Agency: Agency for Health Care Administration

Working Title: 68064888 - ADMINISTRATIVE ASSISTANT II

 Pay Plan: Career Service

Position Number: 68064888 

Salary:  $1,298.46 - $1,603.60 biweekly 

Posting Closing Date: 04/17/2025 

Total Compensation Estimator Tool

Agency Overview:

The Agency for Health Care Administration is Florida's chief health policy and planning entity. The Agency is responsible for administering the Florida Medicaid program, the licensure and regulation of nearly 50,000 health care facilities, and empowering consumers through health care transparency initiatives.

Under the direction of Agency Secretary Shevaun L. Harris, the Agency is focused on advancing Governor DeSantis’ vision for Florida’s health care system to be the most cost-effective, transparent, and high-quality health care system in the nation. Current Agency initiatives include implementing Florida’s groundbreaking Canadian Prescription Drug Importation Program, overhauling Florida’s healthcare technological ecosystem, and increasing insight in the cost of health care services.

Agency Objectives:

HIGH QUALITY

Emphasizing quality in all that we do to improve health outcomes, always putting the individual first.

TRANSPARENT

Supporting initiatives that promote transparency and empower consumers in making well informed healthcare decisions.

COST-EFFECTIVE

Leveraging Florida’s buying power in delivering high quality care at the lowest cost to taxpayers.

Position Overview:

This is not a remote worker (teleworker) position.

SALARY RANGE

Annually: $33,759.96 - $41,693.60   Bi-weekly: $1,298.46 - $1,603.60

Salary is negotiable based on experience.

This position has been identified as mission essential. The incumbent in this position may be required to work during the weekend or on holidays. In addition, mission essential personnel will be required to work during disasters, to include but not limited to, work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency work may involve the incumbent to work in another county or staffing location to assist other State Agencies with emergency work. Emergency duties may include, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.

A good attendance record is essential for any individual in this position as the work involved occurs daily and is time sensitive.  The individual in this position is expected to report to work daily and on time.

The duties and functions of this Administrative Assistant II position includes, but is not limited to, the following:

This is independent work assisting management in the coordination of administrative tasks and/or assignments which are complex in nature and broad in objective integration of diverse functions.  Work involves the performance of administrative activities which involve independently planning administrative objectives and priorities.

Provides direct support to the Bureau and staff.  Prepares correspondence and respond to telephone inquiries.  Schedules meetings, conferences, and conference calls related to bureau activities.  May represent the Bureau in matters as authorized. 

Maintains all personnel records for employees, initiates PARs/CARs, and keeps bureau personnel files up to date.  Acts as Human Resources Liaison by performing all personnel actions.  Prepare, routes, and maintains all necessary paperwork for new job announcements.  Types all forms for the complete hire packet and ensures completed hire package is sent to the Personnel Office.  Handles all the appropriate paperwork for employee departures, retirements, and any other special recognition.

Performs as liaison for the bureau’s purchasing, fiscal, and property actions.  Approves and reconciles PCard activity as well as enter all purchase requisitions in My Florida Market Place (MFMP) for purchase.  Approve all invoices in MFMP/FLAIR system.  Monitors the budget for the Bureau of Financial Services.

Compiles, analyzes, and produces reports from computerized logs which lists unit assignments requesting personnel actions and budget amendments.

Coordinates and facilitates special projects as requested by the Chief.

Performs other related duties and responsibilities as assigned.

Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

     •      State Group Insurance Coverage Options, including health, life, dental, vision, and other  supplemental insurance options;

     •      Flexible Spending Accounts;

     •      State of Florida retirement options, including employer contributions;

     •      Generous annual and sick leave benefits;

     •      9 paid holidays a year and 1 Personal Holiday each year;

     •      Career advancement opportunities;

     •      Tuition waiver for courses offered by Florida’s nationally ranked State University System ;

     •      Training and professional development opportunities;

     •      And more!

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge, skills and abilities, including utilization of equipment, required for the position. 

Knowledge of administrative principles and practices. 

Knowledge of office procedures and practices. 

Knowledge of methods of data collection.

Knowledge of principles and techniques of effective communication. 

Ability to collect, evaluate and analyze data relating to administrative function such as personnel, purchasing or report writing. 

Ability to prepare correspondence and administrative reports. 

Ability to understand and apply applicable rules, regulations, policies, and procedures.

Ability to work independently. 

Ability to utilize problem solving techniques. 

Ability to plan, organize and coordinate work assignments. 

Ability to establish and maintain effective working relationships with others

MINIMUM QUALIFICATIONS REQUIREMENTS

Two (2) years of administrative or clerical experience.  A bachelor’s degree from a college or university can substitute for the required experience.

Must have a minimum of two years of experience with Microsoft Office.

LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS

N/A

CONTACT: ALICIA RUMLIN (850) 412-3917

BACKGROUND SCREENING  

It is the policy of the Florida Agency for Health Care Administration that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.