68064989 - SENIOR INFO TECH BUSINESS CONSULTANT / FX CONTRACT MANAGER

Requisition No: 840487 

Agency: Agency for Health Care Administration

Working Title: 68064989 - SENIOR INFO TECH BUSINESS CONSULTANT / FX CONTRACT MANAGER

 Pay Plan: Career Service

Position Number: 68064989 

Salary:  $2,033.07 - $3,000.00 Biweekly 

Posting Closing Date: 11/30/2024 

Total Compensation Estimator Tool

Senior Info. Tech. Business Consultant/FX Contract Manager – IS/IP &EDW

Office of Health Care Connections (FX)

State of Florida Agency for Health Care Administration

This position is located in Tallahassee, FL or AHCA Field Office locations

Position Overview and Responsibilities

This is a highly responsible professional position within the Office of FX Program Administration (FX).  This position serves as the FX Contract Manager and is responsible for overseeing the lifecycle of assigned FX contracts, ensuring compliance with Florida laws, policies, and procedures.

This role involves collaborating with various business units, stakeholders and vendors to ensure that contractual obligations are met and that contracts align with organizational goals. The Contract Manager will play a critical role in risk management and will be the primary point of contact for contract-related inquiries.

 In addition, the incumbent will be responsible for the below key responsibilities:

Contract Management:

• Collaborate with Agency Subject Matter Experts (SMEs), leadership and legal team to define contract objectives, scope, and deliverables.
• Draft and review contract documents, ensuring they align with Florida statutes, regulations, and procurement requirements.
•  Develop solicitation documents such as Requests for Proposals (RFPs), Requests for Quotes (RFQs), and Invitations to   Negotiate (ITNs) in compliance with Florida’s procurement laws.
• Assist in vendor selection, ensuring a fair and transparent bidding process.
• Manage the execution of assigned contracts, ensuring that all necessary information is entered into the Agency’s Contract Administration Tracking System (CATS)
• Monitor contract performance and compliance, identifying any issues and proposing solutions.
• Serve as the primary point of contact between the Agency and the vendor, addressing any issues or changes during the contract period.
• Ensure vendors meet performance expectations and fulfill contractual obligations according to the agreed terms.
• Oversee contract renewals, extensions, and amendments as necessary.
• Identify and assess potential risks within contracts and develop mitigation strategies.
• Ensure that contracts comply with all relevant State and Federal regulations, including Florida’s statutory requirements under Chapter 287.
• Conduct contract closeout procedures, ensuring that all final deliverables and payments are completed.

Performance Monitoring:

• Monitor contractor performance through regular audits, reviews, and performance metrics to ensure compliance with the contract.
• Manage deliverables, milestones, and payments, ensuring they align with the contract terms.
• Ensure that corrective actions are taken if performance standards are not met, including imposing financial penalties, if applicable.

Financial Management:

• Monitor contract budgets, ensuring that expenditures remain with authorized amounts.
• Review invoices for accuracy and submit for payment based on the fulfillment of contract obligations.
• Work with the Agency’s finance department to resolve any payment discrepancies.
• Assist with the reconciliation of the FX Spend Plan and other financial reports as required.

Documentation and Reporting:

• Maintain accurate and detailed records of contracts, correspondence, performance reports and payment schedules.
• Provide regular status updates to FX leadership, Compliance Oversight teams, FX Program Finance and Contracts workgroup, and other stakeholders on contract performance, issues, and opportunities for improvement.

Vendor Relationship Management:

• Establish and maintain productive working relationships with vendors
• Manage vendor communications to ensure clarity regarding expectations, changes, or contract updates.

Coordinate and participate in special projects, as assigned

Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

     •         State Group Insurance Coverage Options, including health, life, dental, vision, and other supplemental insurance options;
     •         Flexible Spending Accounts;
     •         State of Florida retirement options, including employer contributions;
     •         Generous annual and sick leave benefits;
     •         9 paid holidays a year and 1 Personal Holiday each year;
     •         Career advancement opportunities;
     •         Tuition waiver for courses offered by Florida’s nationally ranked State University System ;
     •         Training and professional development opportunities;
     •         And more!

Knowledge, Skills, and Abilities

• Knowledge of Florida procurement laws (Chapter 287, Florida Statutes) and regulations
• Knowledge of principles and practices involved in business processes and organizational planning and coordination.
• Strong understanding of contract management principles and risk mitigation strategies
• Experience in state government procurement processes
• Proficient skills with Microsoft applications
• Skilled in dispute resolution, corrective action planning, and communication with vendors.
• Ability to analyze and interpret complex legal and financial documents
• Proficiency in contract management software and state procurement systems (e.g., MyFloridaMarketPlace/Ariba)
• Ability to demonstrate adaptability and flexibility in handling multiple tasks
• Ability to communicate effectively verbally and in writing
• Ability to plan, organize, and coordinate work activities
• Ability to meet deadlines while maintaining accuracy and providing continued customer service
• Ability to conduct fact-finding research and provide reports and analyses as required
• Ability to work independently, be detail oriented, and demonstrate outstanding customer service skills
• Ability to establish and maintain effective working relationships and work as part of a team
• Ability to understand and apply relevant statutes, rules, regulations, policies, procedures, and contractual standards
• Ability to determine work priorities and ensure proper completion of work assignments
• Ability to organize data into logical format for presentation in reports, documents, and other materials
• Ability to collect, evaluate and analyze data to develop alternative recommendations relating to the improvement of operational practices
• Ability to solve problems and make decisions

Minimum Qualifications

At least 5 years of experience managing contracts in excess of $5 million annually.

Note: Incumbent must successfully complete training in contract management and become a certified contract manager within six months of hire in accordance with section 287.057(15)(c), F.S.

Preferences

Preference will be given to applicants with Florida Certified Contract Manager (FCCM).

Message from the Office of Health Care Connections (FX)

Do you want to impact people’s lives with your work? Do you want to be a part of a team that works hard and supports your efforts? Come work at FX!

FX (Florida Health Care Connections), is a transformation to ensure our Agency’s mission of Better Health Care for All Floridians continues for generations to come. Come join us and …

• Jump into the front end of creating and implementing innovative solutions for Government Healthcare programs;
  • Take part in one of the largest transformation initiatives in Florida’s history and make a lasting impact for millions of people statewide;
  • Enjoy working with a team known for their diligence and collaboration and perceived as a leader among similar programs in the nation;
  • Enjoy benefits offered as a State of Florida employee, including health insurance options; pension and investment retirement plans; and sick and annual leave

Learn more at: https://ahca.myflorida.com/medicaid/florida-health-care-connections-fx

Thank you for your interest!

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.