68065012 - GOVERNMENT ANALYST II/FX SHAREPOINT ADMINISTRATION SUPPORT

Requisition No: 843228 

Agency: Agency for Health Care Administration

Working Title: 68065012 - GOVERNMENT ANALYST II/FX SHAREPOINT ADMINISTRATION SUPPORT

 Pay Plan: Career Service

Position Number: 68065012 

Salary:  $2,810.77 - $3,123.08 Biweekly 

Posting Closing Date: 01/16/2025 

Total Compensation Estimator Tool

Government Analyst II / FX SharePoint Administration Support

Office of FX Program Administration (FXPA)

State of Florida Agency for Health Care Administration

This position is located in Tallahassee, FL or AHCA Field Office locations

Position Overview and Responsibilities

The SharePoint Administration Support position is within the FX Program Management & Support Unit in the Office of Florida Health Care Connections (FX) in the Agency for Health Care Administration. Responsibilities include providing administrative, SharePoint support, technical support, and process improvement and business analysis for projects supporting the FX Program. The candidate should be highly organized, technically skilled, have strong team building and communication abilities, and be capable of managing multiple projects.

In addition to the above, the duties and responsibilities for this position are listed below:

• Provide Tier 1 and Tier 2 support to internal and external users on SharePoint and Office 365, including general troubleshooting, support needed to access, navigate, and use SharePoint and Office 365 features effectively.

• Create and deploy new Classic and Modern SharePoint sites and related webparts in PWA, integrate SharePoint templates and lists with Project Web App (PWA), create and configure Hillbilly tabs, and ensure sites are organized and user-friendly.

• Provide user access using Security Groups or AD Groups while ensuring secure access to sensitive data, and coordinate onboarding of new staff using an integrated Staffing List model in SharePoint produce related PBI reports, and ensure all processes are documented and followed.

• Keep site templates up-to-date with the latest SharePoint and Office 365 updates and best practices.

• Develop Power Automate workflows to automate ID tracking, updates, and user notifications for SharePoint lists.

• Lead migrations of SharePoint list data with special field attributes tied to PWA to new sites, minimizing end-user disruption and ensuring data continuity.

• Configure PWA list column validations using if-then statements to enforce data consistency and accuracy.

• Collaborate with team members to ensure proper document management, documentation, and version control within SharePoint.

• Conduct quarterly site audits to update access, confidential folders, and provide reports to IT Security manager, ensuring security and compliance.

• Provide business analysis to implement process improvements where needed.

• Assist in providing guidance, structure, and management for the generation of reports using data visualization tools such as Power BI, SSRS, and Excel.

• Perform other duties as required.

Knowledge, Skills, and Abilities

• Ability to collaborate with team members to ensure proper document management, documentation, and version control within SharePoint.
• Ability to configure PWA list column validations using if-then statements to enforce data consistency and accuracy.
• Ability to create and deploy new Classic and Modern SharePoint sites and related webparts in PWA, integrate SharePoint templates and lists with Project Web App (PWA), create and configure Hillbilly tabs, and ensure sites are organized and user-friendly.
• Ability to engage stakeholders and listen to effectively gather requirements needed to move forward with initiatives and changes in processes in a manner that meets stakeholders' needs and enhances transitions and successful adoption by all stakeholders.
• Ability to organize data into logical formats for presentation in reports, documents, and other written materials.
• Ability to plan, organize, and coordinate multiple projects and work assignments.
• Ability to provide Tier 1 and Tier 2 SharePoint and O365 support and general troubleshooting to internal and external users as needed to access, navigate, and use SharePoint features effectively.
• Ability to work independently as well as in teams in order to meet deadlines.
• Able to create and deploy new SharePoint sites, integrate SharePoint templates and lists with Project Web App (PWA), use ShareGate as requested, work with Classic and Modern SharePoint site webparts, and ensure sites are organized and user-friendly.
• Able to lead migrations of SharePoint list data with special field attributes tied to PWA to new sites.
• Able to utilize ShareGate for migration, site collection reports, permission matrix reports, and sites with custom permissions reports, streamlining site administration and management.
• Have knowledge of basic process improvement principles and practices, methods of data collection, and analysis to identify waste, reduce variation, and enhance process efficiency.
• Must possess the ability to establish and maintain effective working relationships with others.
• Proficient with Microsoft SharePoint management, including user access management and site creation.
• Proficient with the Microsoft 365 Office Suite.
• Provide user access using Security Groups or AD Groups while ensuring secure access to sensitive data.
• Understanding of best practices for management of Business Intelligence reporting, and the ability to create reports using data visualization tools such as Power BI, Tableau, SSRS, or Excel.

Minimum Qualifications

• One (1) year of professional experience with SharePoint administration, including integration of SharePoint templates and lists with Project Web App (PWA), user access management, troubleshooting, and site creation.
• Two (2) years of professional experience providing business analysis or process improvement services.
• Two (2) years of professional experience with data visualization tools such as Power BI, Tableau, SSRS, or Excel.

Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

     •         State Group Insurance Coverage Options, including health, life, dental, vision, and other supplemental insurance options;

     •         Flexible Spending Accounts;

     •         State of Florida retirement options, including employer contributions;

     •         Generous annual and sick leave benefits;

     •         9 paid holidays a year and 1 Personal Holiday each year;

     •         Career advancement opportunities;

     •         Tuition waiver for courses offered by Florida’s nationally ranked State University System ;

     •         Training and professional development opportunities;

     •         And more!

Message from the Office of Health Care Connections (FX)

Do you want to impact people’s lives with your work? Do you want to be a part of a team that works hard and supports your efforts? Come work at FX!

FX (Florida Health Care Connections), is a transformation to ensure our Agency’s mission of Better Health Care for All Floridians continues for generations to come. Come join us and …

• • Jump into the front end of creating and implementing innovative solutions for Government Healthcare programs;
  • Take part in one of the largest transformation initiatives in Florida’s history and make a lasting impact for millions of people statewide;
  • Enjoy working with a team known for their diligence and collaboration and perceived as a leader among similar programs in the nation;
  • Enjoy benefits offered as a State of Florida employee, including health insurance options; pension and investment retirement plans; and sick and annual leave

Learn more at: https://ahca.myflorida.com/medicaid/florida-health-care-connections-fx

Thank you for your interest!

SKILLS VERIFICATION TEST: Will cover during the interview.

To be considered for the position all applicants must:

Submit a complete and accurate application profile necessary for qualifying, such as dates of service, reason for leaving, etc. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on your application and/or resume (including military service, self-employment, job-related volunteer work, internships, part-time employment, etc.) and that gaps in employment are explained. Support of knowledge, skills, and abilities should be demonstrated on the application and/or resume, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.  Applicants who do not provide all information necessary to qualify, will not be considered for this position.
 
Applicants being considered for employment will be required to submit to a fingerprint-based background investigation, which will include a check of the criminal history records of the Federal Bureau of Investigation.

BACKGROUND SCREENING

It is the policy of the Florida Agency for Health Care Administration that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.