68900290 - SENIOR LEGAL ASSISTANT

Requisition No: 861155 

Agency: Agency for Health Care Administration

Working Title: 68900290 - SENIOR LEGAL ASSISTANT

 Pay Plan: Temp

Position Number: 68900290 

Salary:  $34.00 Hourly 

Posting Closing Date: 09/25/2025 

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This is an exciting opportunity to help shape the quality of health care in Florida.   

As one of Florida's leading state agencies, AHCA's diverse workforce community of more than 1,400 employees is proud of its efforts to serve the people of Florida.

The Agency is seeking to fill an OPS Senior Legal Assistant to provide informal hearing representation regarding licensure unit cases. 

Duties and responsibilities are listed below:

INFORMAL HEARING REPRESENTATION REGARDING LICENSURE UNIT CASES:

The Senior Legal Assistant represents the Agency in informal administrative proceedings concerning Notice of Intent issued by the HQA license units. 

The Notices of Intent include the denial or withdrawal of license applications and sometimes the imposition of minor administrative fines. 

The representation is limited to cases where the provider has requested an informal hearing, and the case has been assigned to an Agency informal hearing officer. 

In such cases, the provider is not disputing issues of material fact, but is seeking to amicably resolve licensure issues, typically the completion of license applications. 

The Senior Legal Assistant must have or develop a thorough understanding of the licensure process for health care facilities as well as the administrative review process under the laws for license applications. 

The Senior Legal Assistant is expected to learn the statutes regarding licensure (Chapter 120 and Chapter 408, Part II) as well as the various authorizing statutes, the corresponding administrative rules and corresponding license application forms. 

In addition to substantive legal knowledge, the Senior Legal Assistant is expected to have listening skills, patience and superior negotiation skills. 

The ability to work with applicants regarding the application process can be difficult and challenging at times. 

The Senior Legal Assistant may be requested to prepare some types of legal documents, including template settlement agreements, final orders and routing slips. 

CIVIL AND ADMINISTRATIVE LITIGATION: 

The Senior Legal Assistant may be requested to assist attorneys with the preparation of document discovery for civil and administrative litigations. 

Discovery consists primarily of email retrieval by working with the Agency’s Information Technology department and document review to protect privileged and confidential information. 

The document review may also be the result of public records request. 

GENERAL INQUIRIES BY THE PUBLIC, AGENCY PERSONNEL AND OTHER GOVERNMENT PERSONNEL: 

The Senior Legal Assistant responds to general inquiries by the public and other agencies regarding possible issues about licensure. 

Senior Legal Assistant is expected to provide answers in a polite and professional manner.   

This position will be filled at $35.00 hourly and is non-negotiable.

SUCCESSFUL COMPLETION OF A BACKGROUND INVESTIGATION IS A CONDITION OF EMPLOYMENT.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of legal terminology.

Knowledge of Florida laws and legal procedure.

Skil in reading comprehension, analysis, research, and organization.

Ability to communicate effectively and concisely, both orally and in writing.

Ability to deal tactfully and courteously with the public.

Ability to plan, organize, and coordinate work assignments.

Ability to establish and maintain effective working relationships with others.

Ability to perform legal writing and prepare various legal documents.

Ability to research legal documents and legal references.

MINIMUM QUALIFICATIONS REQUIREMENTS

Five (5) years’ experience as a Paralegal or Legal Assistant. 

LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS

N/A

CONTACT:  THOMAS HOELER 850-412-3647

BACKGROUND SCREENING

It is the policy of the Florida Agency for Health Care Administration that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.