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7736 OPS ATTORNEY - 31902136

Date: Nov 29, 2019

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Requisition No: 83152 

Agency: Division of Emergency Management

Working Title: 7736 OPS ATTORNEY - 31902136

Position Number: 31902136 

Salary:  $25/hour 

Posting Closing Date: 12/20/2019 

Previous candidates are still being considered and need not reapply.

 

OPS Attorney

$25/hour for 40 hours per week

This is a full-time position eligible for health insurance with the cost for an individual of $50.00/mth and family is $180/mth.

 

Duties and Responsibilities:

This position requires an individual to work in a team environment and act in multiple capacities as the Public Records Liaison, Records Management Liaison Officer, Agency Clerk, Rulemaking Coordinator, Policy Custodian and Coordinator, and Procurement Review Officer.  This position requires attention to detail, analysis of existing procedures, and the participation in the development and creation of new procedures or modification of existing procedures. 

 

The Public Records Liaison facilitates public records requests made to the Division and serves as the Division’s open government contact.  The Public Records Liaison must respond to public records requests and locate the employees with responsive records, conduct a secondary check to ensure any exempted information has been removed, and provide the records to the requesters.  The Public Records Liaison also cooperates with External Affairs to ensure a timely response to records requests received from news outlets. 

 

The Records Management Liaison Officer (RMLO) coordinates with Division staff to ensure a standardized method of records retention and destruction.  The RMLO is also the Division’s point of contact with the Department of State, and is responsible for Division compliance with records management.  The RMLO will also respond to employee inquiries concerning records management and participates in decision-making concerning methods of records retention.

 

The Agency Clerk is responsible for ensuring the Division complies with statutory requirements of public notice of Agency business.  The Agency Clerk must also ensure compliance with all applicable administrative rules and publish new rule development or rule amendments.  The Agency Clerk is responsible for cataloging, archiving, and uploading to Sharepoint the following: Delegations of Authority, Contractual Agreement Templates, Executive Orders, Emergency Orders, Subgrant Agreement Templates, and any other document required to be disseminated to Division Staff.

 

The Rulemaking Coordinator works with Division staff concerning the promulgation of administrative rules and ensures compliance with all statutory requirements. 

 

The Policy Custodian and Coordinator works with Division staff designated by the responsible Bureau in the creation or modification of Division policy to ensure a uniform system of policy development.  The Policy Custodian and Coordinator guides the process and schedules internal meetings with all stakeholders identified by the responsible Bureau.  The Policy Custodian will also upload any resulting policies into SharePoint as needed.

 

The Procurement Review Officer communicates with Division Grant Managers and Subrecipients of federal grant agreements to ensure compliance with all applicable federal and state procurement standards.  Subrecipients may include state agencies, local governments, hospitals, Institutions of Higher Education, or private nonprofits, and it is the responsibility of the Procurement Review Officer to know which standards apply to each type of Subrecipient.  The Procurement Review Officer will provide general guidance to Subrecipients as part of the Division’s responsibility to manage grant agreements.  The Procurement Review Officer conducts reviews of contemplated proposals and contracts to ensure all required federal contract terms are included in Subrecipients’ contract agreements. 

 

Performs legal review of Division grants, subgrants, contractual service agreements, contracts, memoranda of understanding, memoranda of agreement, and other such agreements.

 

During an activation of the State Emergency Operations Center (SEOC), provide legal support to the State Coordinating Officer and the State Emergency Response Team and other such legal duties as directed by General Counsel. 

 

This position may be required to work extraordinary hours during an activation of the SEOC.

 

This position may require travel from time to time.

 

Other duties as assigned.

 

Knowledge, Skills, and Abilities:

Member in good standing with the Florida Bar.

Demonstrated abilities in legal writing, researching legal issues, and providing legal opinions.

Knowledge of Chapter 120, Florida Statutes, and administrative proceedings.

Knowledge of Chapter 287, Florida Statutes, and the interpretation and application of the State of Florida’s purchasing/procurement statutes, rules, regulations, and processes.

Knowledge of Chapter 252, Florida Statutes and/or emergency management programs and functions.

Knowledge of Chapter 119, Florida Statutes, and experience working with Public Records and Sunshine law.

Knowledge of Title 2 of the Code of Federal Regulations 200 (Grants and Agreements).

Knowledge of Title 44 of the Code of Federal Regulations (Emergency Management and Assistance) and The Stafford Act.

Experience in contract review.

Knowledge of Microsoft Word, Excel, and PowerPoint.

Skill and ability to communicate orally and in writing

Ability to work in teams as well as prioritize duties in a dynamic work environment.

Ability to work non-traditional hours.

SPECIAL NOTES:

The Division of Emergency Management (Division) plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. The Division prepares and implements a statewide Comprehensive Emergency Management Plan, and routinely conducts extensive exercises to test state and county emergency response capabilities.

 

The Division is the state's liaison with federal and local agencies on emergencies of all kinds. Division staff members provide technical assistance to local governments as they prepare emergency plans and procedures. Division staff also conduct emergency operations training for state and local governmental agencies.

 

The Division maintains a primary State Emergency Operations Center (SEOC) in Tallahassee. The SEOC serves as the communications and command center for reporting emergencies and coordinating state response activities. The Division also operates the State Warning Point, a state emergency communications center staffed 24 hours each day. The center maintains statewide communications with county emergency officials.

 

After a disaster, the Division conducts damage assessment surveys and advises the Governor on whether to declare an emergency and seek federal relief funds. In response to emergency events, the Division employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. 

 

REMINDERS:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.  For more information, please visit the SSS website:  http://www.sss.gov

 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

 

DEM appreciates the service and sacrifices made by veterans and their family members. Further, DEM recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

 

BACKGROUND SCREENING REQUIREMENT:

It is the policy of the Florida Division of Emergency Management that any applicants who will be considered or recommended for employment undergo Level 2 background screening.  This is in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment. Level 2 back ground screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and Federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Tallahassee