828925-GOVERNMENT OPERATIONS CONSULTANT III - 40023201

Requisition No: 828925 

Agency: Commerce

Working Title: 828925-GOVERNMENT OPERATIONS CONSULTANT III - 40023201

 Pay Plan: Career Service

Position Number: 40023201 

Salary:  $50,028.26 - $55,560.00 

Posting Closing Date: 05/22/2024 

Total Compensation Estimator Tool

JOB TYPE:  FULL TIME /  CAREER SERVICE

POSITION LOCATION:  Tallahassee, FL (relocation benefits are not available for this position) 

OPEN COMPETITIVE

Your Specific Responsibilities:

This is a pivotal role within the Community Projects and Grants Administration team within the Bureau of General Services. This position not only plays a crucial part in maintaining transparency, compliance, and successful contract and grant execution within the organization, but it also significantly contributes to the overall success of the organization. The incumbent's expertise ensures that agreements align with objectives, legal standards, and stakeholder needs, thereby making a tangible difference to the organization's operations.

Provides consultation and direction to the business/program area contract and grant managers that oversee the establishment, execution, tracking, amendment, and overall administration of department contracts and grants.

Advocates for department activities, participates in team assignments, process improvements, and special projects, and fosters teamwork. Specific duties and responsibilities include:

• Review core contract and grant agreements.
• Evaluate the scope of work provided in contract and grant agreements.
• Ensure clarity, feasibility, and alignment with the organization's goals.
• Identify any ambiguities or inconsistencies in contract and grant agreements.
• Verify that the proposed activities and deliverables align with the overall mission. If necessary, recommend adjustments to enhance effectiveness.
• Ensure that the scope of work complies with relevant statutes, rules, and guidelines.
• Verify adherence to legal requirements, ethical standards, and best practices.
• Identify any potential risks or non-compliance issues.
• Collaborates with project managers to define clear performance metrics, milestones, and measurable outcomes within the scope of work.
• Reviews the budget allocation associated with the scope of work to ensure correctness. If adjustments are needed, work with relevant stakeholders to reallocate resources.
• Ensures that the scope of work reflects high-quality standards.
• Review language, formatting, and consistency.
• Ensure any necessary edits are made to enhance clarity and professionalism.
• Maintains accurate records of contract and grant agreement reviews.
• Organize files, track revisions, and ensure version control. 
• Provide technical assistance to department agreement managers.
• Triage agreement issues, as needed.

Assist in reviewing education and communication activities for department contract and grant managers and their supervisors regarding the duties, roles, and responsibilities of an agreement manager as outlined in Florida Statutes (Chapters 119, 120, 215, 216, and 287), rules (F.A.C. Chapters 60A, 69I), and established policies and guidelines, as applicable. 

Assist the Community Projects and Grants Administration Supervisor in developing goals and objectives, identifying resources, interpreting statutes and rules, providing technical and administrative assistance.

Perform other duties as assigned.

Required Knowledge, Skills, and Abilities:

• Knowledge of Florida Statutes, Chapters 119, 287, 219 (and any other applicable to contracts and grants), Florida Administrative Code and policies and procedures related to contracts and grants.
• Strong knowledge of federal, state, and local regulations and the ability to learn agency policies.
• Solid understanding of grant writing.
• Excellent communication and interpersonal skills, with the ability to effectively communicate both verbally and in writing.
• Strong analytical and problem-solving skills.
• Proficiency in Microsoft Office Suite.
• Knowledge of contract and grant process and management software

Preferred:

• Minimum of three years of experience in scope development and/or grant management.
• Florida Certified Contract Manager Certification.

Pay:  $50,028.26 - $55,560.00

Our Organization and Mission:

FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

In collaboration with our partners, we salute our nation’s veterans and are honored to have the opportunity to support them and their family members by encouraging them to apply at FloridaCommerce for positions that fit their skill sets.

FloridaCommerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.  (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)

Let our mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/

The Difference You Will Make:

FloridaCommerce is a fast-paced work environment in which critical thinking and prioritizing is a must. Your knowledge and skills will be utilized to help our citizens.  As a member of the Finance & Administration team, this position supports the program areas that administer benefits to Floridians.

How You Will Grow:

FloridaCommerce encourages its employees to constantly innovate and seek efficiencies.  Trainings are made available throughout the year and on request with the Office of Training and Development within the Bureau of Human Resource Management. In accordance with our Vision and Mission, the employee:

• Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
• Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
• Provides information clearly, accurately, and succinctly; and exhibits good listening skills.
• Works collaboratively to optimize the effectiveness of FloridaCommerce’s available resources and tools.
• Uses knowledge acquired through education, training, or experience to complete tasks.

These expectations are for all our employees, and you will be expected to model these as a leader.  We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.

Where You Will Work:

Tallahassee is Florida’s Capital City and continues to grow by attracting development and new businesses. Tallahassee is a mid-sized city in the heart of Florida’s Big Bend.  FloridaCommerce’s main office is located in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state’s Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state’s annual budget. Being in Tallahassee will guarantee you an experience vibrant with a unique experience, professional growth, entertainment, and culture.

Tallahassee is:

• Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music, and natural resources (https://talgov.com/).
• Home to major college campuses, Florida State University (FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).
• Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ )

• Within a state having no state income tax for residents of Florida.

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

*  State Group Insurance coverage options+
 (health, life, dental, vision, and other supplemental option)

*  Retirement plan options, including employer contributions (www.myfrs.com)

*  Nine paid holidays and a Personal Holiday each year

*  Annual and Sick Leave Benefits

*  Student Loan Forgiveness Program (Eligibility required)

*  Flexible Spending Accounts

*  Tuition Fee Waivers (Accepted by major Florida colleges/universities)

*  Ongoing comprehensive training provided

*  Career Growth      

*  Highly skilled, professional environment

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Screening:  Your responses to qualifying questions must be verifiable by skills and/or experiences stated on your candidate profile and/or resume.

NOTE:  This is not a telework position. Candidate will be required to work in the office. This is a full-time position working 40 hours per week.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.