840904- CONTRACT MANAGER - 40022027

Requisition No: 840904 

Agency: Commerce

Working Title: 840904- CONTRACT MANAGER - 40022027

 Pay Plan: Career Service

Position Number: 40022027 

Salary:  $40,255.81 to $148,911.50 

Posting Closing Date: 11/29/2024 

Total Compensation Estimator Tool

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JOB TYPE:  FULL TIME /CAREER SERVICE

POSITION LOCATION:  Tallahassee, FL (relocation benefits are not available for this position) 

OPEN COMPETITIVE

Your Specific Responsibilities:

This is highly responsible position in the Division of Workforce Services, Contract and Grants Unit, providing consultation and direction to the Division Program Areas involving work developing, coordinating, managing, negotiating, tracking, executing, monitoring and overall administration of contracts and agreements for the Division.  The individual in this position must be self-motivated, with an ability to work independently, be an effective communicator and facilitator and have the ability to work well with others.

Duties require independent judgment in the development of contract and grant management resources, tools and processes. This position is an advocate for the Division and serves as a participant for team assignments, process improvements, and special projects. Specific duties and responsibilities include:

• Developing Scopes of Work, procurements, contracts, and agreement documents;
• Develops and manages documented systematic financial and programmatic monitoring plans and procedures for contracts and agreements; conducts fiscal, programmatic, and contractual/agreement monitoring activities, audits, and reviews to ensure compliance with contracts, agreements, grants, and Supplemental Budget Request (SBR) requirements, Office of Management and Budget (OMB) circulars, and federal and state statutes and rules; 
• Provides technical assistance and guidance in preparing required corrective active plans and validates corrective actions taken are sufficient.
• Prepares documented monitoring reports and participates in on-site and off-site meetings, conferences, visits, and reviews to resolve technical, compliance, budgetary, grant, and performance issues;
• Directs a consultative program to ensure Division funds are accurately and effectively used and controlled for contracts and agreements entered into by the Division;
• Facilitates the development, coordination, and administration of Division agreements, such as, contract and grant agreements, interagency agreements, data sharing agreements, and memoranda of understanding, including procurement documents, evaluation, negotiation, execution, management of procurement documents, and purchase requisitions;
• Collaborates with Division contract and grant managers, provides consultation, direction, technical and administrative assistance;
• Tracks agreements through the review and approval process, which includes other department offices (Office of the General Counsel, Bureau of Financial Management, Bureau of Budget Management, and the Office of the Secretary);
• Maintains the original agreement file and all required supporting documentation;
• Participates in procurements, contract negotiations and meetings;
• Provides assistance in submitting grant applications and supplemental budget requests (SBR’s) to the United States Department of Labor (USDOL);
• Develops and manages special grants and programs funded and approved by USDOL or the Florida Legislature;
• Facilitates meetings to coordinate with impacted stakeholders to gather requirements, develop scopes of work, technical requirements, and resolve procurement, contract, and agreement issues;
• Reviews, approves, and processes invoices for payment processing ensuring contractual and agreement terms, conditions, and expenditures are compliant with contract and agreement requirements and requirements and procedures specified in the Department of Financial Services (DFS) Reference Guide for State Expenditures in Florida Statutes and processing timelines specified in Florida statutes;
• Performs financial reconciliation against payments made to validate accuracy against contract/agreement requirements and makes adjustments and changes, as necessary to resolve any issues;
• Prepares, analyzes and updates programmatic and financial reports on projects, potential problems, concerns, and issues, and makes recommendations relating to area of responsibility to senior management in a timely manner; 
• Completes and submits weekly, monthly, quarterly, and ad hoc reports as required or directed;
• Performs other job-related duties as may be required.

Required Knowledge, Skills, and Abilities:

• Knowledge of Florida Statutes, Chapters 119, 287, 219 (and any other applicable to contracts and grants), Florida Administrative Code, and policies and procedures related to contracts and grants.
• Working knowledge of developing, administering, and monitoring contracts and State and Federal grants.
• Ability to demonstrate adaptability and flexibility in handling multiple tasks.
• Ability to work independently and self-motivate.
• Ability to be an effective communicator (verbally and writing) and facilitator.
• Ability to plan, organize, and coordinate work activities.
• Proficient skills with Microsoft applications.
• Ability to use problem solving techniques and maintain appropriate records.
• Ability to meet deadlines while maintaining accuracy and providing continued customer service.
• Ability to conduct fact-finding research and provide reports and analyses as required.
• Ability to work independently, be detail oriented, and demonstrate outstanding customer service skills.
• Ability to establish and maintain effective working relationships and work as part of a team.
• Ability to apply relevant statutes, rules, regulations, policies, procedures, and contractual standards.
• Knowledge of federal and state workforce programs.

Preferred:

• Minimum of two (2) years of experience in scope development and/or contract management.
• Minimum of two (2) years of experience writing and reviewing contracts, agreements, amendments, extensions, memos, and other contract-related documents.

• Current Florida Certified Contract Manager (FCCM) or held a FCCM certificate within the last five years.

• Working knowledge and experience using MyFloridaMarketPlace (MFMP) applications (i.e., Buyer, Sourcing, Vendor Information Portal, etc.), of contract or grant management, paying and/or auditing invoices for contracted vendors or service providers.

Pay:  $45,848.06 - $67,000

Our Organization and Mission:

FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

In collaboration with our partners, we salute our nation’s veterans and are honored to have the opportunity to support them and their family members by encouraging them to apply at FloridaCommerce for positions that fit their skill sets.

FloridaCommerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.  (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)

Let our mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/

The Difference You Will Make:

FloridaCommerce is a fast-paced work environment in which critical thinking and prioritizing is a must. Your knowledge and skills will be utilized to help our citizens.  As a member of the Finance & Administration team this position supports the program areas that administer benefits to Floridians.

How You Will Grow:

FloridaCommerce encourages its employees to constantly innovate and seek efficiencies.  Trainings are made available throughout the year and on request with the Office of Training and Development within the Bureau of Human Resource Management. In accordance with our Vision and Mission, the employee:

• Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
• Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
• Provides information clearly, accurately, and succinctly; and exhibits good listening skills.
• Works collaboratively to optimize the effectiveness of FloridaCommerce’s available resources and tools.
• Uses knowledge acquired through education, training, or experience to complete tasks.

These expectations are for all our employees, and you will be expected to model these as a leader.  We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.

Where You Will Work:

Tallahassee is Florida’s Capital City and continues to grow by attracting development and new businesses. Tallahassee is a mid-sized city in the heart of Florida’s Big Bend.  FloridaCommerce’s main office is located in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state’s Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state’s annual budget. Being in Tallahassee will guarantee you an experience vibrant with a unique experience, professional growth, entertainment, and culture.

Tallahassee is:

• Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music, and natural resources (https://talgov.com/).
• Home to major college campuses, Florida State University (FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).
• Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ )

• Within a state having no state income tax for residents of Florida.

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

*  State Group Insurance coverage options+
 (health, life, dental, vision, and other supplemental option)

*  Retirement plan options, including employer contributions (www.myfrs.com)

*  Nine paid holidays and a Personal Holiday each year

*  Annual and Sick Leave Benefits

*  Student Loan Forgiveness Program (Eligibility required)

*  Flexible Spending Accounts

*  Tuition Fee Waivers (Accepted by major Florida colleges/universities)

*  Ongoing comprehensive training provided

*  Career Growth      

*  Highly skilled, professional environment

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.