842794- PURCHASING ANALYST - 40000418

Requisition No: 842794 

Agency: Commerce

Working Title: 842794- PURCHASING ANALYST - 40000418

 Pay Plan: Career Service

Position Number: 40000418 

Salary:  $41,463.48-$55,000.00 

Posting Closing Date: 01/03/2025 

Total Compensation Estimator Tool

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JOB TYPE:  FULL TIME /CAREER SERVICE

POSITION LOCATION:  Tallahassee, FL (relocation benefits are not available for this position) 

OPEN COMPETITIVE

Your Specific Responsibilities:

This is a professional position performing highly responsible technical, consultative and administrative work.  This position serves as a procurement officer, maintaining full responsibility and ownership for competitively procured solicitations assigned, to include all Department of Commerce program areas.  The incumbent is expected to exercise independent judgment in identification and development of procurement resources and tools. The individual in this position must be self-motivated, with an ability to work independently, is an effective communicator and facilitator and has the ability to work well with others.

This position is an advocate for department activities; serves as a participant for team assignments, process improvements, and special projects; fosters teamwork; and participates in the identification of program and process improvements. 

Acts as a Procurement Officer facilitating the procurement process, Invitation to Bid (ITB), Request for Proposals (RFP), Invitation to Negotiate (ITN), Request for Quotes (RFQ), Request for Information (RFI), Single Source (SS) and optional exceptional informal purchases, and all other procurements as requested by program areas, in accordance with Florida Statutes, rules and department policy and procedures.  This includes the development and maintenance of official procurement files.

Assists the Purchasing Manager with procurement planning and serves as a liaison for anticipated procurement activities.

Assists with the review of purchase requisitions in the MyFloridaMarketPlace (MFMP) system as required.

Consults with the Purchasing Manager to coordinate the implementation of solutions to recognized problems.  Makes recommendations for systematic ways to improve the process of procurement/contract documents development and construction.  Makes recommendations for ways to improve the office’s overall operations.

Assists in the coordination, analysis and maintenance of internal policies and procedures within the Bureau of General Services.

Other Responsibilities – As needed, provide assistance to the Chief of General Services and Purchasing Director, including developing reports and other analysis; assisting with special projects or assignments; and performing other duties as assigned.

Required Knowledge, Skills, and Abilities:

• Ability to perform analytical reviews and prepare written reports based on the review.
• Knowledge of department  and state procurement policies.
• Knowledge and skills in using and maintaining documents and content in Sharepoint.
• Working knowledge of MicroSoft Office Suite.
• Ability to work independently with minimal supervision.
• Knowledge of the methods of data collection and analysis.
• Knowledge of basic management principles and practices.
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work flow and other activities relating to the improvement of operational and management practices.
• Ability to organize data into logical format for presentation in reports, documents and other written materials.
• Ability to conduct fact-finding research.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational and management analysis activities.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to perform basic mathematic calculations.
• Knowledge of Chapters 119 and 287, Florida Statutes, Rule 60A, Florida Administrative Code, and department policies and procedures.
• Working knowledge of MyFloridaMarketPlace (MFMP) and related Department of Financial Services’ rules.
• Proficient in developing and reviewing bid specifications and scopes of work.
• Knowledge of the Office of Supplier Development requirements.
• Working knowledge and proficiency in Microsoft Office applications (i.e., Excel, Word, PowerPoint).
• Knowledge of product and service vendor sources.
• Ability to analyze varying products to determine cost effectiveness.
• Knowledge of principles and practices of purchasing.
• Ability to apply rules, regulations, policies, and procedures relating to the purchasing process.
• Ability to plan, organize and coordinate work activities.
• Ability to write bid specifications, scopes of work and advertisements.
• Ability to use problem solving techniques.
• Ability to maintain purchasing records.
• Ability to maintain effective working relationships.

Pay:  $41,463.48-$55,000.00

Our Organization and Mission:

FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

In collaboration with our partners, we salute our nation’s veterans and are honored to have the opportunity to support them and their family members by encouraging them to apply at FloridaCommerce for positions that fit their skill sets.

FloridaCommerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.  (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)

Let our mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/

The Difference You Will Make:

FloridaCommerce is a fast-paced work environment in which critical thinking and prioritizing is a must. Your knowledge and skills will be utilized to help our citizens.  As a member of the Finance & Administration team this position supports the program areas that administer benefits to Floridians.

How You Will Grow:

FloridaCommerce encourages its employees to constantly innovate and seek efficiencies.  Trainings are made available throughout the year and on request with the Office of Training and Development within the Bureau of Human Resource Management. In accordance with our Vision and Mission, the employee:

• Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
• Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
• Provides information clearly, accurately, and succinctly; and exhibits good listening skills.
• Works collaboratively to optimize the effectiveness of FloridaCommerce’s available resources and tools.
• Uses knowledge acquired through education, training, or experience to complete tasks.

These expectations are for all our employees, and you will be expected to model these as a leader.  We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.

Where You Will Work:

Tallahassee is Florida’s Capital City and continues to grow by attracting development and new businesses. Tallahassee is a mid-sized city in the heart of Florida’s Big Bend.  FloridaCommerce’s main office is located in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state’s Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state’s annual budget. Being in Tallahassee will guarantee you an experience vibrant with a unique experience, professional growth, entertainment, and culture.

Tallahassee is:

• Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music, and natural resources (https://talgov.com/).
• Home to major college campuses, Florida State University (FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).
• Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ )

• Within a state having no state income tax for residents of Florida.

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

*  State Group Insurance coverage options+
 (health, life, dental, vision, and other supplemental option)

*  Retirement plan options, including employer contributions (www.myfrs.com)

*  Nine paid holidays and a Personal Holiday each year

*  Annual and Sick Leave Benefits

*  Student Loan Forgiveness Program (Eligibility required)

*  Flexible Spending Accounts

*  Tuition Fee Waivers (Accepted by major Florida colleges/universities)

*  Ongoing comprehensive training provided

*  Career Growth      

*  Highly skilled, professional environment

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.