847432 - EXECUTIVE ASSISTANT II - SES - 40041042
Requisition No: 847432
Agency: Commerce
Working Title: 847432 - EXECUTIVE ASSISTANT II - SES - 40041042
Pay Plan: SES
Position Number: 40041042
Salary: $51,320.27 - $78,750.00
Posting Closing Date: 02/28/2025
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JOB TYPE: FULL TIME / Selected Exempt Service
POSITION LOCATION: Tallahassee, FL (relocation benefits are not available for this position)
Executive Assistant II – SES
Anticipated Vacancy
OPEN COMPETITIVE
Your Specific Responsibilities:
In accordance with Chapter 447.203(5), the incumbent of this position assists the Deputy Secretary of Workforce Services-FloridaCommerce and serves as a personal assistant in a confidential capacity by performing duties relative to personnel, purchasing, budget and fiscal matters. Frequently performs special assignments of a highly confidential nature.
This position provides high-level administrative support, handling information requests, assisting constituents, and performing administrative and clerical functions for the Division of Workforce Services. The position requires knowledge of the Department’s mission, goals, and objectives in order to effectively assist the Deputy and Assistant Deputy Secretary of Workforce Services with the day-to-day operation of the Department. The incumbent serves as the Deputy and Assistant Deputy Secretary’s personal liaison with FloridaCommerce managerial personnel, Governor’s Office staff, and other state and federal agencies. The incumbent assists in responding to inquiries from officials of the Florida Legislature. As required, the incumbent will obtain necessary information and prepare responses in proper format for the Deputy and Assistant Deputy Secretary’s signature.
The incumbent reviews and routes incoming correspondence for the Deputy and Assistant Deputy Secretary. This includes independently composing replies to routine correspondence for the Deputy and Assistant Deputy Secretary's signature. The incumbent independently decides what needs the immediate attention of the Deputy Secretary and ensures that other issues are handled by appropriate staff.
The incumbent is responsible for the Deputy and Assistant Deputy Secretary’s calendar and arranges appointments, meetings, and conferences. As required, prepares agendas, and ensures that other conference details are being properly handled. The incumbent is responsible for the Deputy and Assistant Deputy Secretary’s itineraries and makes necessary travel arrangements and hotel accommodations. Prepares vouchers and travel requests/reimbursements for the Deputy and Assistant Secretary. Reviews travel requests for all workforce staff for submission to the Chief Operating Officer for approval.
Reviews and edits as necessary all documents for the Deputy and Assistant Deputy Secretary’s review before routing to the Chief Operating Officer/Chief of Staff/Secretary for review/approval/signature. Advises and assists workforce admin staff with routing, signature, and other related processes to the Deputy and Assistant Deputy Secretary of Workforce Services and the Secretary’s Office. Organizes and maintains files for the Deputy and Assistant Deputy Secretary. Provides specialized or technical services to the Deputy Secretary in official meetings, public functions, and public relations matters.
ADDITIONAL DUTIES:
• COM Florida Emergency Information Line (FEIL) COORDINATOR – Act as FEIL Coordinator for FloridaCommerce during state activations which consists of maintaining a team of 30+ operators to assist the Division of Emergency Management to staff the call center. Year-round duties include recruiting, training, and staffing to be prepared for state activations at any given moment.
• Assist with Reemployment Assistance and Workforce customer related inquiries. Advise and direct to agency representative in a timely manner to resolve customer issue(s).
Qualifications:
As a condition of pre-employment eligibility, a Level 2 security background screening is required, which consists of fingerprinting and a check of local, state, and national law enforcement records.
Pay:
$51,320.27 - $78,750.00 Annually.
Our Organization and Mission:
FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.
Let our mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/
The Work You Will Do:
This position assists the Deputy Secretary of Workforce Services-FloridaCommerce and serves as a personal assistant in a confidential capacity by performing duties relative to personnel, purchasing, budget and fiscal matters. Frequently performs special assignments of a highly confidential nature.
The Difference You Will Make:
FloridaCommerce is a fast-paced work environment in which critical thinking and prioritizing are a must.
How You Will Grow:
FloridaCommerce encourages its employees to constantly innovate and seek efficiencies. Trainings are made available throughout the year and on request with the Office of Training and Development within the Bureau of Human Resource Management. In accordance with our Vision and Mission, the employee:
- Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
- Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
- Provides information clearly, accurately, and succinctly; and exhibits good listening skills.
- Works collaboratively to optimize the effectiveness of FloridaCommerce’s available resources and tools.
- Uses knowledge acquired through education, training, or experience to complete tasks.
These expectations are for all our employees, and you will be expected to model these as a leader. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.
Where You Will Work:
Tallahassee is Florida’s Capital City and continues to grow by attracting development and new businesses. Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. FloridaCommerce’s main office is located in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state’s Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state’s annual budget. Being in Tallahassee will guarantee you an experience vibrant with a unique experience, professional growth, entertainment, and culture.
Tallahassee is:
- Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music, and natural resources (https://talgov.com/ )
- Home to major college campuses, Florida State University (FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).
- Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ )
- Within a state having no state income tax for residents of Florida
WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!
* State Group Insurance coverage options+
(health, life, dental, vision, and other supplemental option)
* Retirement plan options, including employer contributions (www.myfrs.com)
* Nine paid holidays and a Personal Holiday each year
* Annual and Sick Leave Benefits
* Student Loan Forgiveness Program (Eligibility required)
* Flexible Spending Accounts
* Tuition Fee Waivers (Accepted by major Florida colleges/universities)
* Ongoing comprehensive training provided
* Career Growth
* Highly skilled, professional environment
For a more complete list of benefits, visit www.mybenefits.myflorida.com.
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* We care about the success of our employees. * We are always improving our technology, our tools, our customer’s experiences, and ourselves. * A rewarding experience for reliable, compassionate, and professional employees. |
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
TALLAHASSEE, FL, US, 32399
Nearest Major Market: Tallahassee