847641- OPS GOVERNMENT OPERATIONS CONSULTANT II- 40099940

Requisition No: 847641 

Agency: Commerce

Working Title: 847641- OPS GOVERNMENT OPERATIONS CONSULTANT II- 40099940

 Pay Plan: Temp

Position Number: 40099940 

Salary:  Agency to update 

Posting Closing Date: 03/12/2025 

Total Compensation Estimator Tool

JOB TYPE:  OPS
POSITION LOCATION:  Tallahassee, FL (relocation benefits are not available for this position) 

OPEN COMPETITIVE

Your Specific Responsibilities:

This is a Government Operations Consultant II - OPS position located in the Community Projects and Grant Administration office within the Bureau of General Services. This position will require complex communications, administrative and technical assistance work.  This position will provide support to the to the Community Project and Grants Administration Supervisor. 

• Organize and maintain accurate records of contracts reviews and related documents.
• Manage both physical and electronic filing systems, ensuring documents are properly categorized and easily accessible.
• Implement efficient file organization practices to enhance document retrieval and security.
• Assist in preparing and formatting documents to maintain consistency and professionalism.
• Support the development and drafting of scopes of work for contracts.
• Collaborate with the Community Project and Grants Administration Supervisor to ensure clarity, feasibility, and alignment with organizational goals.
• Help identify and rectify ambiguities or inconsistencies within scope documents.
• Contribute ideas to enhance the effectiveness and impact of project scopes.
• Monitor contract expiration dates and maintain a tracking system to alert relevant parties in advance.
• Coordinate the contract renewal process, including notifying impacted Programs and assisting in the preparation of documentation and facilitating approvals.
• Communicate with stakeholders to ensure timely action on renewals and prevent any lapses in agreements.
• Maintain an up-to-date contract database with all relevant details.
• Participate in Oversight Team meetings and discussions.
• Provide administrative support to the teams.
• Contribute insights and feedback to support project monitoring and compliance efforts.
• Aid in verifying that agreements adhere to relevant laws, regulations, and departmental guidelines.
• Identifying potential risks or compliance issues and report them to senior staff.
• Ensure all documents meet high-quality standards in language, formatting, and consistency.
• Support the maintenance of compliance records and reporting requirements.
• Provide support to Department contract managers by offering technical assistance under supervision.
• Help resolve basic contract issues.
• Maintain and update electronic document repositories and databases.
• Work closely with contract managers to gather necessary information and support contract development needs.
• Assist in defining performance metrics, milestones, and measurable outcomes within scopes of work, as needed.
• Participate in team meetings, offering constructive feedback and suggestions for improvement.
• Assist management with additional tasks related to contract administration as needed.
• Continuously seek opportunities to improve processes and enhance team efficiency.
• Demonstrate flexibility and adaptability in taking on new responsibilities and challenges.

Required Knowledge, Skills, and Abilities:

• Ability to manage filing systems and organize documents.
• Strong written and verbal communication skills, with the ability to convey information clearly and professionally.
• Keen eye for detail, ensuring accuracy in documentation and tracking.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiar with document management systems.
• Ability to track deadlines, manage multiple tasks simultaneously, and prioritize effectively.
• Ability to work collaboratively in a team environment and contribute positively to team objectives.

Preferred:

• Three years of experience in scope development and/or grant management.
• Florida Certified Contract Manager Certification.

Pay:  $21 - 25/hour

Our Organization and Mission:

FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

In collaboration with our partners, we salute our nation’s veterans and are honored to have the opportunity to support them and their family members by encouraging them to apply at FloridaCommerce for positions that fit their skill sets.

FloridaCommerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.  (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)

Let our mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/

The Difference You Will Make:

FloridaCommerce is a fast-paced work environment in which critical thinking and prioritizing is a must. Your knowledge and skills will be utilized to help our citizens.  As a member of the Finance & Administration team, this position supports the program areas that administer benefits to Floridians.

How You Will Grow:

FloridaCommerce encourages its employees to constantly innovate and seek efficiencies.  Trainings are made available throughout the year and on request with the Office of Training and Development within the Bureau of Human Resource Management. In accordance with our Vision and Mission, the employee:

• Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
• Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
• Provides information clearly, accurately, and succinctly; and exhibits good listening skills.
• Works collaboratively to optimize the effectiveness of FloridaCommerce’s available resources and tools.
• Uses knowledge acquired through education, training, or experience to complete tasks.

These expectations are for all our employees, and you will be expected to model these as a leader.  We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.

Where You Will Work:

Tallahassee is Florida’s Capital City and continues to grow by attracting development and new businesses. Tallahassee is a mid-sized city in the heart of Florida’s Big Bend.  FloridaCommerce’s main office is located in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state’s Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state’s annual budget. Being in Tallahassee will guarantee you an experience vibrant with a unique experience, professional growth, entertainment, and culture.

Tallahassee is:

• Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music, and natural resources (https://talgov.com/).
• Home to major college campuses, Florida State University (FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).
• Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ )

• Within a state having no state income tax for residents of Florida.

Screening:  Your responses to qualifying questions must be verifiable by skills and/or experiences stated on your candidate profile and/or resume.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.