848684- PURCHASING ANALYST - 40023203

Requisition No: 848684 

Agency: Commerce

Working Title: 848684- PURCHASING ANALYST - 40023203

 Pay Plan: Career Service

Position Number: 40023203 

Salary:  $41,463.48-$55,000.00 

Posting Closing Date: 03/25/2025 

Total Compensation Estimator Tool

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JOB TYPE:  FULL TIME / CAREER SERVICE

POSITION LOCATION:  Tallahassee, FL (relocation benefits are not available for this position) 

OPEN COMPETITIVE

Your Specific Responsibilities:

This a professional procurement position providing administrative oversight for the procurement of services and commodities through MyFloridaMarketPlace (MFMP).  Work is performed under the direction of the General Services Purchasing Manager. The primary responsibilities of the incumbent are facilitation of sound procurement practices in accordance with Florida Statutes, Florida Administrative Codes, and Department policy. Responsible for developing, reviewing, approving, and processing both formal and informal procurements of goods and services for the Department of Florida Commerce (Commerce). This is work managing, developing, implementing, administering and interpreting centralized purchasing policies and procedures, including researching and compiling information necessary for developing standards and bid specifications. This includes:

Oversee the development of bid specifications and terms and conditions for formal and informal solicitations (i.e., Request For Proposal, Invitation To Negotiate, Invitation To Bid, Request For Quote, Single Source, Exceptional Purchase, etc.), process bids, facilitate awards, utilize and provide guidance for state term contract and alternate contract source usage, conduct research and analysis, formulate policy and procedures related to MFMP and Purchasing procedures in accordance with state rules, regulations, and laws.  Determine, review and approve the costs of commodities and services, represent FloridaCommerce at public events, compile, code, categorize, calculate, tabulate, audit, verify, and process data related to bids, expenditures, and frequency.  Assist in the development and delivery of procurement, develop evaluation training, attend pre-bid conferences, testify at protest hearings, as required, and update the tracking systems used to manage and track solicitations. 

Coordinate the FloridaCommerce’s involvement in the Office of Supplier Development activities by providing information and assistance to Florida-based woman-, veteran-, and minority-owned business owners regarding opportunities to do business with Commerce. Manage and produce required reports, including the 90-day spending plans and the annual Business Participation Plan. Coordinate and conduct Commerce’s participation in the education and outreach activities related to the Business Participation Plans.

Serve as the backup for the FloridaCommerce’s MFMP Systems Administrator and Trainer.  This includes providing consultation and expert advice to management or other groups on MFMP and Purchasing Policy and Procedures.  Maintain documentation of the approval of each user’s profile.  Assist in the distribution of the listing of MFMP users and respective profiles to Commerce Management staff for review and approval and provide MFMP and procurement training.  Assist in conducting a sampling of all MFMP transactions to ensure confidential information has not been included. Perform duties as outlined in the FloridaCommerce’s MFMP Confidential Information Policy.

Performs related work as required.

Required Knowledge, Skills, and Abilities:

Knowledge of Chapters 119 and 287, Florida Statutes, Rule 60A, Florida Administrative Code, and Department policies and procedures. Working knowledge of MFMP and related Department of Financial Services’ rules. Experience developing bid specifications and scopes of work. Knowledge of the One Florida Program and Office of Supplier Development requirements. Working knowledge and experience in Microsoft Office applications (i.e., Excel, Word, PowerPoint). Knowledge of product and service vendor sources. Communication and negotiation skills. Ability to analyze varying products to determine cost effectiveness. Knowledge of principles and practices of purchasing, ability to apply rules, regulations, policies and procedures relating to the purchasing process. Ability to plan, organize and coordinate work activities, ability to write bid specifications, scopes of work and advertisements. Ability to use problem solving techniques, maintain purchasing records, and ability to maintain effective working relationships.

Preferred:

• Two or more years of direct working knowledge experience with MyFloridaMarketPlace.
• Two or more years of professional experience in procurement, market research, or purchasing.
• Bachelor’s Degree Preferred.

Pay:  $41,463.48 - $55,000

Our Organization and Mission:

FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

In collaboration with our partners, we salute our nation’s veterans and are honored to have the opportunity to support them and their family members by encouraging them to apply at FloridaCommerce for positions that fit their skill sets.

FloridaCommerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.  (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)

Let our mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/

The Difference You Will Make:

FloridaCommerce is a fast-paced work environment in which critical thinking and prioritizing is a must. Your knowledge and skills will be utilized to help our citizens.  As a member of the Finance & Administration team, this position supports the program areas that administer benefits to Floridians.

How You Will Grow:

FloridaCommerce encourages its employees to constantly innovate and seek efficiencies.  Trainings are made available throughout the year and on request with the Office of Training and Development within the Bureau of Human Resource Management. In accordance with our Vision and Mission, the employee:

• Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
• Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
• Provides information clearly, accurately, and succinctly; and exhibits good listening skills.
• Works collaboratively to optimize the effectiveness of FloridaCommerce’s available resources and tools.
• Uses knowledge acquired through education, training, or experience to complete tasks.

These expectations are for all our employees, and you will be expected to model these as a leader.  We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.

Where You Will Work:

Tallahassee is Florida’s Capital City and continues to grow by attracting development and new businesses. Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. FloridaCommerce’s main office is located in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state’s Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state’s annual budget. Being in Tallahassee will guarantee you an experience vibrant with a unique experience, professional growth, entertainment, and culture.

Tallahassee is:

• Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music, and natural resources (https://talgov.com/).
• Home to major college campuses, Florida State University (FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).
• Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ )

• Within a state having no state income tax for residents of Florida.

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

*  State Group Insurance coverage options+
 (health, life, dental, vision, and other supplemental option)

*  Retirement plan options, including employer contributions (www.myfrs.com)

*  Nine paid holidays and a Personal Holiday each year

*  Annual and Sick Leave Benefits

*  Student Loan Forgiveness Program (Eligibility required)

*  Flexible Spending Accounts

*  Tuition Fee Waivers (Accepted by major Florida colleges/universities)

*  Ongoing comprehensive training provided

*  Career Growth      

*  Highly skilled, professional environment

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Screening:  Your responses to qualifying questions must be verifiable by skills and/or experiences stated on your candidate profile and/or resume.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.